Deadline of this Job: 26 July 2022

Role & Responsibilities:
• This is an entry level office support position which contributes to the smooth running of the daily operations of the office. The ET Temporary (Receptionist) will carry out a full range of tasks that may vary according to office needs and requirements. Duties will include managing the reception, courier services, correspondence distribution, videoconference scheduling and providing support in ad-hoc activities as required.
• Responsibilities will involve collaboration with team members in the Kenya Office, as well as frequent interaction with external counterparts such as Consultants, Government Officials, International Donors, Service Providers, Vendors and members of the Private Sector and Civil Society.
• Receive visitors and answer queries in a polite and meaningful manner while ensuring that security procedures are followed.
• Provide high quality telephone service through the switchboard by answering queries, taking accurate phone messages and ensuring that they are routed in a timely manner to the intended recipient in an efficient, pleasant and effective manner.
• Handle and report any anomalies in the communication systems.
• Manages incoming and outgoing mail, courier services and the weekly pouch while ensuring that any mail addressed to the Country Office is properly registered and delivered to the Front Office as quickly as possible.
• Compiling invoices for the various mail and courier vendors.
• Receiving and compiling vendor tenders to share with appropriate receiving teams.
• Receive and forward invoices to appropriate departments including the coordination of office supply and service orders with vendors.
• Coordinating the delivery of payments.
• Maintain an up-to-date database of Government Officials, Donors, UN agencies, Non-Governmental Organizations, vendors and other institutions and persons regularly associated with the work of the Country Office.
• Maintaining the internal office directory listing of staff sitting locations, extension numbers, cellphone numbers and continuously updating and circulating to staff.
• Manage the scheduling of multiple videoconferences and meeting rooms.
• Supports logistical coordination for conferences, workshops, retreats, learning events, sending invitations to participants and follow up on confirmation of attendance as necessary.
• Serve as a backup for IFC Program Assistants and provide support to IFC visiting missions and teams on the ground as required.
• Handle filing and other administrative duties as required.
• Handling and solving non-routine tasks and requests (responding to requests requiring address queries etc.).
• Provide general office support as required and assigned to ensure the smooth functioning of the Country Office.

Selection Criteria
• Minimum of a High school diploma, Bachelor’s Degree preferred with at least 2 years or more of experience, or the equivalent combination of education and experience.
• Similar or relevant work experience as a Receptionist in a large multinational and multi-lingual organization.
• Proficiency in using advanced functions of computer applications such as Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Excellent interpersonal and communication skills and the ability to interact effectively with clients and staff at all levels.
• Strong written and communication skills in English.
• Ability to draft and translate simple correspondence as required.
• A proven team player, deeply committed to working in a highly collaboratively environment as part of a multi-disciplinary team.
• Ability to demonstrate respect for different points of view, acting with integrity at all times to build trust with team members and external clients and partners.
• Follows guidance from the Executive Assistant promptly and proactively.
• Displays WBG core values and mission.
• Works with professionalism and exemplary dedication to our clients.

Job application procedure
Use the link(s) below to apply on company website.
E T Temporary – Receptionist

Duties and Responsibilities
• Reporting to the Lead Admission Officer, the position holder will be responsible for the following, amongst others:
• Respond to incoming phone calls on designated lines.
• Respond to customers’ emails.
• Manage and resolve customer complaints on call.
• Document all call information according to standard operating procedures.
• Identify and escalate issues to supervisors when the need arises.
• Compiling reports on overall customer satisfaction.
• Keeping records of customer interactions.
• Keep an updated report of all enquiries and follow-up status.
• Filing of application forms.
• Processing of admitted forms.
• Preparation of admission letters and disemmination to applicants.
• Follow up on admissions and reporting.
• Providing correct information to clients and other stakeholders.
• Managing incoming and outgoing calls.
• Ensuring student retention.
• Contributing to the team effort.

Qualification & Experience
• Bachelor’s Degree in Communication, Public Relations, Business or Marketing.
• At least 1-year of relevant experience in Customer Service.
• A motivated self-starter.
• Extra Miler and a Problem solver.
• Advanced skills in MS Office (Excel, PowerPoint) and the internet.
• Problem-solving skills.
• Excellent communication skills including fluency in written and spoken English.
• Ability to meet deadlines.
• The pursuit of quality and excellence.
• Good analytical and reporting skills.
• Good understanding of University procedures and standards such as the QMS procedures

Job application procedure
Method of Application
• Interested candidates should send their applications to vacancies@zetech.ac.ke  quoting the job reference number on the subject line and; indicating their current and expected salary on their application letter, not later than 26th July 2022.

Job description
• This is a stretching and fulfilling for the British Embassy Mogadishu (located at the British High Commission in Nairobi). It is a programme-funded post which will play an essential role in the delivery of the Somalia Monitoring Programme III (SMP III).
• SMP III is a four and a half year programme with two components. The first is a Statistical Capacity Building component, with the Somali Administration, and involves support to design, deliver and use large-scale surveys and Censuses. The second component, and the one which this role will support, is Third-Party Monitoring (and Learning) of UK (FCDO) programming in the field, to ensure that our activities deliver the UK’s expected outcomes and impacts in Somalia. The main aim of the role is to bridge the relationship between FCDO and the TPML supplier (Tetra Tech partnering with Consilient), ensuring that outputs meet FCDO’s needs and are of strong technical quality and comply with FCDO programme management rules.

The role will support delivery of all five workstreams of the TPML contract:.
Verifications – both light-touch/assurance focused, and more in-depth/learning-focused.
• Lessons learned reports – which will bring together findings from verifications and identify patterns.
• Rapid evidence reports/generation – which will focus on cross-cutting themes/issues relevant to our suite of programmes.
• MEL capacity building – working with our implementing partners to support MEL system development, indicator selection, application of appropriate tools and methods.
• Knowledge management – support a knowledge management platform where verification reports, evidence products and lessons-learned summaries can be stored, shared, and which draws teams’ attention to key issues.
• The programme is currently in inception phase, which will run until the end of August 2022. The implementation period will begin in September 2022.
• The role will be based in Nairobi, sitting for 80% of the time with the TPML supplier and the remaining 20% of the time with the British Embassy Mogadishu’s (Nairobi-based), Accountability and Results Team.
• Reporting to the Senior Responsible Officer of SMP III and Monitoring and Evaluation Adviser for Somalia the post-holder will need to be proactive and flexible to respond to changing business needs especially as new programmes under the Somalia portfolio that are in scope for TPML come onboard.

In this role you will be responsible for:
• Providing support to develop annual workplans which ensure that the needs of FCDO teams are being met. This will involve facilitating conversations between FCDO programme teams, BEM cross-cutting advisors and leadership, and the supplier.
• Quality assuring TPML products (verification methodologies/approaches, rapid research methodologies) from a technical perspective, as well as through the lens of whether they are meeting FCDO needs.
• Ensuring that MEL capacity-building plans focus on areas of concern to the FCDO, as identified by programme teams and by the MEL adviser.
• Supporting learning and lesson-sharing that arises from TPML findings.
• Assessing whether these lessons are being appropriately applied by FCDO teams.
• Reporting against the TPML components of the SMP III logframe – and ensuring that the logframe remains relevant and fit-for-purpose.
• Attending the the FCDO’s Independent Monitoring Network and the TPM donor working group, to gather and share lessons about TPML contracts.
• Contributing to the FCDO’s statistics and/or evaluation cadre.

Essential qualifications, skills and experience
• Excellent written and oral communication skills.
• Ability to prioritise and manage competing workloads and demands in a large and complex environment.
• Ability to establish and maintain strong relationships with others and work confidently with a wide range of key stakeholders.
• Strong technical proficiency in a range of evaluation and social research methods.
• Experience providing technical assistance, capacity development and/or enhancing learning for evaluation or other types of research.
• An established track record and proven professional experience in using and advising on monitoring results/impact and development evaluation.
• Desirable qualifications, skills and experience
• Experience of working in highly political and high risk environments (e.g. FCAS) including M&E of political programmes.
• Programme management experience.
• Experience of working on TPML.

Job application procedure
Method of Application
• Interested and qualified? Go to British High Commission Nairobi on fco.tal.net to apply

AMU Operations Support Officer

Job Description
The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.

About Job
The AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources.

Key Working Relationships
Withing AMU, this position will work on the Planning and Strategic Operations team and work closely with AMU Leaders and Senior Leaders, and broader department members. Outside of AMU, this position will work closely with finance, Global Supply Chain, IT and the Integra team

Responsibilities
• Primary responsibilities include the following:
• Become an integra ‘super user’ to support the organization in the rollout of our financial ERP system
• Provide central administrative support for financial related operations and ensure timely payments for goods and services, including:
• Purchase card expense reports, subscription renewals, and other related filings
• Consultant set-up and payment
• General / misc. Integra expense filing
• Lead on creating finance / procurement processes for unit and work to embed across teams
• Manage IT equipment orders for unit
• Provide limited support for department travel, key meetings, and conferences
• Support other meeting scheduling as needed
• Additionally, while the current unit manager is on secondment, cover the following items and support as needed upon their return:
• Support Key Internal AMU Communications Including

• AMU bulletin
• AMU updates to department and broader organization
• Support to staff meetings
• Support to key initiatives, e.g. culture and inclusion
• Other misc. inquiries and comms needs
• Support AMU people processes and tools including onboarding resources, staff list management, unit-wide standards, and e-mail distribution lists
• Support effective use and management of internal platforms including Box, Teams, and RescueNet
• Manage central calendar and support other Senior Leader scheduling as needed

Job Requirements
Demonstrated Skills and Competencies:
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time
• Attention to detail and strong analytical skills
• Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications
• Highly proficient in Microsoft Office suite
• Highly collaborative and able to work independently in a dynamic, cross-functional global team structure
• Ability to manage and work through change in a proactive and positive manner

Job application procedure
Submit your CV and Application on Company Website : Click Here

Job application procedure
Method of Application
• Click here to apply  

Role Responsibilities
Strategy
• Develop an awareness and understanding of the Company’s business strategy as applicable to the role.

Business
• Maintain an awareness and understanding of the wider business, economic and market environment in which the Company operates.

Processes
• Support the Company Secretary, Kenya in delivering operational risk commitments in line with the Group’s objectives.

Board Governance
• Provide proactive and high quality support to the Company Secretary of the Company and its subsidiaries in the following areas:
• Supporting various aspects of the end to end board / board committee governance process ensuring comprehensive agendas, high quality papers, recording of balanced minutes and proactive follow up of matters arising. Working closely with the Company Secretary and Assistant Company Secretary to ensure the Directors have the right information to make the decisions/ approvals being requested. It is expected that the Associate, Company Secretariat will be principally responsible for at least one Board Committee and five non-banking subsidiaries of the Company.
• Build and maintain strong stakeholder relations with the Company’s Executive Committee members and dedicated Accountable Executives of non-banking subsidiaries to ensure that the Group’s approach to subsidiary governance is well understood and adhered to.
• Proactively manage non-banking subsidiaries, deliver high quality, efficient, effective and sustainable company secretarial practices and processes, ensuring compliance with relevant Group Policies, local legal and regulatory requirements.
• Support the Assistant Company Secretary in proactively managing and overseeing the activities of the shares registrar (including monitoring service levels) as well as all shareholder communication and the resolution of shareholder complaints.
• Support the Assistant Company Secretary to actively manage and reconcile the dividend accounts (including unclaimed dividends) and prepare the necessary regulatory returns.
• Provide support and take ownership of certain aspects end of year processes including the annual report and AGM.
• Maintain and continuously improve the corporate governance section of the Company’s website and Bridge page.
• Work closely with the Company Secretary on Group led corporate governance projects.

Directors
• Support the Company Secretary in being a ‘trusted advisor’ to the Directors for corporate governance and board related matters.
• Support the Company Secretary in establishing and maintaining a robust relationship with independent non-executive directors.
• Support the Assistant Company Secretary in ensuring board evaluations of the relevant non-banking subsidiaries are conducted on an annual basis and follow up actions are implemented.

Policy and Regulatory Compliance
• Support the Company Secretary to ensure compliance with the Group Subsidiary Governance Policy and Standards in Kenya and that the Company and its Subsidiaries comply with all relevant statutory, legal and regulatory requirements in Kenya, including filings and regulatory disclosures. In particular, ensure statutory deadlines are met on filing of all annual and regulatory returns and the timely dispatch to relevant regulatory bodies.
• Responsible for managing all entities in Blueprint where named as the Responsible Person.
• Supporting the Company Secretary to provide guidance to all AEs in Kenya so they fully understand their responsibilities and complete their six-monthly reports to the Chief Executive Officer.
• Responsible for maintaining a log of all training completed by Directors, Directors declarations, and conflicts of interest records.
• Maintaining all statutory registers and records and the Obligations Register for corporate governance rules and obligations.
• Maintain a record of all constitutional documents and ensure these, along with any updates thereto, are filed with the relevant authorities in a timely manner.
• Support the Company Secretary to manage the corporate governance aspects of all internal and external audits, inspections and reviews.

Powers of Attorney (POA)
• Support the Assistant Company Secretary to co-ordinate Power of Attorney (POA) matters, provide POA advice and update in Blueprint and record keeping of original POAs.

Records Management
• Oversee records management and storage facilities and ensure all databases, shared folders and the Critical Records Schedule are up-to-date.

Operations Management
• Assist the Company Secretary in operations management and budgeting for the Company Secretariat department including scheduling the Board calendar and Director and regulatory engagements, uploading Board papers onto Board Intelligence, Board events management, processing vendor invoices, tabulating Directors’ fees for payment, timely renewal of director appointments, screening and rescreening of directors, and submission of quarterly subsidiary governance updates.

Regional Coverage
• Support the Regional Head, Corporate Governance in co-ordinating GCS activities in the region.

Thought Leadership
• Responsible for continuously reviewing and looking for ways to streamline processes to ensure efficient and sustainable ways of working within the Kenya Company Secretariat.

People & Talent
• Build strong relationships with Kenya team members as well as with the wider regional legal/company secretarial teams and encourage team collaboration.
• Collaborate and engage with GCS colleagues in London and other relevant stakeholders to ensure most efficient and cost effective processes.

Risk Management
• Responsible for identifying corporate governance risks, escalating to the Company Secretary with strategies to mitigate that risk.
• Responsible for maintaining departmental operating instructions and process notes to enable efficient and robust corporate governance processes.
• Completion of risk management systems entries such as M7, OWLS and NFRR.

Regulatory & Business Conduct
• Display exemplary conduct and live by the Group’s Values and Code of Conduct.
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
• Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Our Ideal Candidate
• Academic or Professional Education/Qualifications (e.g. Law degree, chartered secretary or chartered accountant) with technical knowledge, ideally gained within the financial services sector.
• Member of the Institute of Certified Secretaries of Kenya

Job application procedure
Method of Application
• Click here to apply


Aga Khan Education Services, Kenya is seeking to recruit a Special Advisor who will be responsible for evaluating current and past five-year performance, designing detailed action plans for schools’ improvement addressing areas identified from performance evaluation, and support the Board and the CEO in implementing of the action plan to improve overall institutional performance for the Aga Khan schools in Kenya.

Key deliverables include:
Performance Analysis and strengthening of operations and operating models
• Carry out a detailed analysis of current and past five-year performance
• Prepare and propose a detailed action plan to address areas of improvement and areas of enhancements
• Support the Board and the CEO in implementing operational and system-level improvements and enhancements to strengthen the AKES, Kenya operations in all functions
• Provide any other support requested by the Board of Directors

Strengthening of the international curriculum schools, One School Vision
• Work with school leadership and the CEO in aligning academic systems and processes at the school to ensure smooth transition from Nursery to Senior School
• Review student achievement levels and teaching and learning practice at the school, recommend and implement measures to enhance implementation of the IB curriculum at the Aga Khan Academy, Nairobi
• Support the development and implementation of strategies to enhance school performance to international benchmarks

Implementation of a sound operating model for national curriculum schools
• Evaluate schools’ performance of the Aga Khan national curriculum schools, including educational results, teaching and learning systems and processes and school administration
• Assess leadership and staff capacity and skills, and develop a development strategy to expand the capacity of the faculty and leadership
• Support school leadership and the CEO in leading change at the school level
• Guide the development and implementation of whole school improvement plans with specific strategies to enhance teachers’ accountability and capacity to deliver a strengthened implementation of the curriculum to achieve higher student achievement levels
• Assess the status of implementation of the recent, revised national curriculum system at the Aga Khan national curriculum schools

Person Specification
• Master’s level qualifications in Business or Non-profit Administration and Education
• Significant Experience in leading and guiding a network of schools, with proven track record of improving teaching and learning and achieving high student results
• Experience in the international education sector and managing national curricula
• Demonstrable experience of cultural awareness, understanding and sensitivity
• Demonstrable experience in leading people to deliver results
• Demonstrable experience in developing leadership to realize their full potential
• Change management agent

In addition, the ideal candidate will be/have:
• Passionate about delivering high quality services to children
• Advocate for diversity, pluralism and the unique place and contribution every individual makes to the community
• An individual who demonstrates a real sense of professionalism, commitment and integrity
• High level networking and negotiating skills
• Ability to develop relationships, build trust and command respect
• Excellent written and verbal communication skills
• Enthusiastic and reliable with personal impact and presence
• Inquisitive and able to think creatively, solve problems and make decisions based on sound judgment, drawing on expertise from others

Job application procedure
Method of Application
• Click here to apply

Deadline of this Job: 21 July 2022
Key roles and responsibilities.
• Overseeing clerical tasks, such as sorting and sending mail, collate and distribute mail/ parcels and consolidating waybills.
• Keeping an inventory of office supplies by placing new needed order.
• Assist in crosschecking purchase orders, invoice and delivery notes of all received supplies within and from Nairobi.
• Updating stock cards and OSR as well as managing staff supply per CRS policy.
• Assist in a managing office revolving equipment’s e.g., tablets. projector, voice recorder, Thermo gun, height board, banners etc. by updating record of revolving equipment’s and follow up on their return while inspecting conditions and reporting per CRS policy.
• Assist in front office duties welcoming visitors and guiding them.
• Ensuring the office runs smoothly assist in overseeing office cleaners, security and gardener.
• Scheduling meetings and sending meeting invites to attendees (Booking office Boardroom, caritas Boardroom and confirming availability).
• Prepare communications, such as memos, emails, invoices, reports and other correspondence when instructed.
• Create and maintain filing systems, both electronic and physical whenever required.
• Assist in transport coordination especially local running and assist in consolidation of required documents for payment in case of hired vehicle or Taxi.
• Work with administrative officer to schedule team meetings and to provide follow-ups.
• Support administrative officer in managing and resolving operational issues.
• Any other duty assigned by administrative officer or any program staff.
Key Deliverables:
• Updated asset inventory management and other office equipment including revolving items like project banner, LCD, tablets, Camera, sound recorders etc.
• properly utilized and managed office equipment’s especially main printer; the Nawiri printers are for small scale production hence the overseeing bulk printing from approved vendors.
• Efficient monitoring and reporting malfunction of office equipments e.g. Low toners, broken-down gadgets etc
• Correspondence management: consolidating all parcels and letters and organizing dispatch and/or collection of correspondences from the different locations.
• Updated bin cards when issuing items from the store to monitor and record consumption rates while informing the Administration Officer of stock outs.
• Timely requested office supply request form filled by requestor when requesting for goods already purchased, received, and kept in the store. e.g stationary, kitchen consumables, stationaries, PPE materials) - This is non distribution goods/items
• Updated distribution register for program goods/items: A delivery note, and distribution list is used whenever item handing over is done so ensure above documents are filled, signed, and filed like required to be used t knock off distributed items from one’s locater in the system.
• Well managed local running trips when project vehicles are available, or a vehicle is hired to support local running when project vehicles are away.
• Properly managed asset register while ensuring all the assets are tagged and branded.
Key Working Relationships/Organizations to Meet:
Internal: Country Representative, Head of Offices, Head of Operations, Senior Procurement Officer, Procurement Officer, Program Managers, Finance and Administration Teams
External: Consortium Partners and other vendors as needed
Time Frame
This Administrative Intern is needed as soon as possible and will last for an initial six months.
Duty Station
The position will be based in Isiolo or Marsabit counties respectively with limited travel to the field locations within the two counties if required.
Qualifications:
• Bachelor's Degree in Procurement and/or Supply Chain, Business Administration, or any other business-related degree.
• Excellent knowledge of CRS and donor commodity compliance standards.
• High integrity.
• Ability to work in a challenging environment with limited oversight.
• Excellent computer literacy (familiarity with Office 365, etc.).
• Oral and written fluency in English.
• Good knowledge of Insight ERP.
• Professional qualification in purchasing / Diploma from Chartered Institute of Purchasing and Supplies (CIPS) or equivalent certification (preferred)
• Being a resident of Isiolo and/or Marsabit County will be an added advantage.
Agency-Wide Competencies:
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship
Clear internship objectives will be developed at the beginning of the internship period, assessed, and monitored on a regular basis, and final appraisal conducted at the end of the internship period to ensure that the intern achieves their learning and development objectives.
Note:
The internship program participants will not be entitled to a salary as this is not considered employment. However, they will be provided with a monthly stipend and a medical and Group Personal Accident cover as per HR Compensation provisions.
CRS is under no obligation whatsoever to hire a graduate intern during or after their completion of the internship program.
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Job application procedure
br/>https://www.aplitrak.com /  ?adid=YmJnZW5lcmljLjkwNjAxLjM4MzBAY2F0aG9saWNyZWxpZWYuYXBsaXRyYWsuY29t