Deadline of this Job: 31 December 2022
JOB DETAILS:Job Ref. No. JLIL108
Role Purpose
The role holder will be responsible for overseeing letting, rent collection, lease administration, property projects, maintenance, and overall upkeep of the properties.
Main Responsibilities
• Assist in preparing budget for OPEX and CAPEX for approval by the Management.
• Supervise Building Supervisors stationed in Nairobi and Mombasa.
• Supervise Facilities coordinator, review contracts of the serviced providers
• Managing a portfolio of tenants during their tenancy.
• Marketing and leasing of Jubilee premises to potential tenants through lettings agents
• Facilitating the processing of Letters of Offer both new and renewals
• Facilitating collection of Rent and service charge
• Collaborating with Finance Department for timely invoicing and collection of rent and service charge.
• Liaising with Legal departments for lease facilitation, distress, and attending court for legal matters on tenancy as and when required.
• Screen prospective tenants and share findings and recommendations with the Letting Committee.
• Overseeing the outsourced Letting Agents and reporting on letting activities.
• Coordinating lease renewals and processing letters of offer and new leases.
• Monitoring and measuring tenant compliance to specified standards to ensure their operation within guidelines of their signed lease agreement obligations.
• Identifying and ensuring that OSHA standards are communicated to all tenants and implemented accordingly.
• Dissemination of information to the tenants on all operational matters.
• Collating tenant issues and recommend viable resolutions.
• Conducting pre and post vacancy inspections and end of lease procedures to maximize occupancy and minimize income lost through vacancies.
• Designing, conducting, evaluating and interpreting tenant satisfaction surveys.
Key Competencies
• Customer focus
• Market awareness
• Leadership qualities
• Team spirit
• Ownership & commitment
• Entrepreneur spirit
Functional Skills
• Capacity to conduct work, show initiative and produce reliable results
• Communication and interpersonal skills
• Negotiation skills
• Procurement skills
• Inventory control
• Basic Accounting skills
Qualifications
• Bachelor’s degree in Land Economics, Real Estate or any other related field.
• Master’s degree will be an added advantage
• Diploma in Technical Education – Building, Mechanical, Civil or Electrical is an added advantage
• Graduate Member/Full Member of the Institution of Surveyors of Kenya
Relevant Experience
• Minimum 5 years’ experience in a similar role, of which 2 years are in a supervisory level
Deadline of this Job: 30 December 2022
JOB DETAILS:Key Responsibilities
• Maintaining a positive, friendly, empathetic, and professional attitude toward customers at all times. Define and implement tools that will assist in the control and management of the project. Coordinate and direct contractors to ensure schedules and targets are achieved throughout the project lifecycle.
• Lead and oversee any opportunity for value management in conjunction with the appointed contractor/consultant team. Have awareness of the project budget, including risk allowance. Monitor and control changes/variations following approval by the client.
• Monitor compliance with the construction program and identify opportunities for improved delivery. Proactively identify potential problems, conflicts, design, and delivery issues using risk management tools and skills to mitigate the impact on the project. Protect the Company’s contractual position at all times and bring it to the attention of the Project Director any issues of a political or commercially sensitive nature.
• Ensure company policies and procedures are followed where applicable. Establish the project site and facilities in coordination with the hotel operations team and appointed contractor. Oversee the effective operation of the site by conducting regular site visits and quality checks.
• Establish the project site and facilities in coordination with the hotel operations team and appointed contractor. Oversee the effective operation of the site by conducting regular site visits and quality checks. Client Management Actively seek and implement strategies to improve the client’s position regarding return and value.
• Identify and resolve disputes quickly and reasonably. Develop and maintain excellent relationships with client representatives, consultants, contractors, and adjoining property owners. Manage and coordinate the project handover phase with contractors, client contractors, tenants, and building managers.
• People Invest in sound people management principles to ensure that the team of staff, contractors, and stakeholders works well and provides a supportive environment for the achievement of the project and individual objectives. Managing the welfare and motivation of the Company’s direct reports, such as Construction Managers, Assistant Managers, and Administration. Assistants provide leadership, guidance, and encouragement.
• Contract Management Provide input and feedback to the Project Director on possible issues and conflicts at the project site. Be aware of the project contract and use it where necessary to ensure the appointed contractor is compliant with terms and conditions as necessary. Chair meetings and ensure minutes are actioned promptly.
• Provide timely regular and accurate reporting on the project for input into the project-defined reporting process. Review and provide input on monthly contractor payment applications, variations, and invoices. Business Development In addition to your project role, as a representative of the Company, you will use your best endeavors to communicate potential business development opportunities to the Company and to actively promote the interests of the Company within the industry.
• We aim to protect and maximize our clients’ interests throughout the planning and delivery of projects, ensuring they are delivered on time, and budget. We pride ourselves on collaborating with client teams and developing long-term relationships. Key services include – Project management, program management, project controls, commercial management, cost management, and expert scheduling and construction planning.
Skills & Qualifications
• Bachelor’s Degree in a Construction and/or similar related discipline.
• At least 7 years post-qualification experience in Construction Management. Minimum last 3 years as a Construction Manager. Must have worked on large-scale projects in the Healthcare or Education sectors as a senior construction Manager ideally from inception to completion.
• This role requires you to be motivated and results-driven. You will need to be flexible and adaptable in your approach to resolving complex issues and managing the project site. You will need to have excellent communication and interpersonal skills of the highest caliber to not only motivate but also drive the construction phase of the project.
• Manage and coordinate the inputs of project stakeholders and appointed contractors to ensure the successful delivery of the project. Assess and resolve site planning and coordination issues. Apply quality management principles and processes.
• Apply risk assessment and management principles and processes. Network effectively, negotiate well and influence people, and broker relationships with stakeholders within and outside the project. Be aware of the broader perspective and how it affects the project