Deadline of this Job: 23 November 2022
Duties and Responsibilities
• Complying with administrative services and policies and procedures;
• Ensuring general cleanliness in offices is undertaken;
• Supervising allocation of office accommodation;
• Ensuring provision of office equipment and materials;
• Ensuring bills are paid;
• Coordinating development and updating of office equipment and furniture inventory;
• Coordinating implementation of service delivery initiatives;
• Facilitating meetings, conferences and other special events;
• Managing transport;
• Ensuring general maintenance is undertaken;
• Generating administrative reports on repairs and maintenance.
Person Specification
• Bachelors degree in Business Administration; Office Management or equivalent qualification from a recognized institution;
• Proficiency in computer applications
Duties and Responsibilities
• Complying with administrative services and policies and procedures;
• Ensuring general cleanliness in offices is undertaken;
• Supervising allocation of office accommodation;
• Ensuring provision of office equipment and materials;
• Ensuring bills are paid;
• Coordinating development and updating of office equipment and furniture inventory;
• Coordinating implementation of service delivery initiatives;
• Facilitating meetings, conferences and other special events;
• Managing transport;
• Ensuring general maintenance is undertaken;
• Generating administrative reports on repairs and maintenance.
Person Specification
• Bachelors degree in Business Administration; Office Management or equivalent qualification from a recognized institution;
• Proficiency in computer applications
Deadline of this Job: 15 November 2022
Job Purpose
• To provide independent oversight, compliance, and assurance for all departments.
• To offer operational and administrative support to all departments/staff members
• To be responsible for all shared resources within the branch.
Job Responsibility and Accountability
• Inventory management by ensuring that monthly stock takes are done for all locations, variances reported to the respective HOD’s and appropriate action taken.
• Perform monthly inventory, cashier, petty cash spot checks for all locations.
• Review all the petty cash expenses for all locations before submitting to finance for reimbursements.
• Items issued on consignments – Ensuring all paperwork processed in accordance procedures and follow-up with respective staff to ensure returns within the stipulated time frame.
• Manual delivery notes-Responsible for ensuring all items dispatched on manual delivery notes have been approved by the managers and system stock updated within the 72 hours.
• Pending Location Transfers – to ensure all stock entries and exits are processed in Orion from both ends – the receiving and dispatching;
• Responsible for ensuring compliance to policies and procedures for all departments.
• Work closely with the respective managers in ensuring all banking’s for all locations are done daily.
• To liaise with the branch managers in driving cost optimization initiatives for the region. E.g., on transport, electricity, office consumables
• Continuously provide feedback to HQ on all relevant activities which can impact the branch performance in any manner.
• Perform audits/reviews for all locations as per the IA procedures and as guided by the internal audit manager.
• Resolve all critical customer related issues in liaison with the respective manager.
• Ensure that all items procured locally for all departments are sourced at competitive pricing and procurement is undertaken in accordance with the company standard operating procedure;
• Work closely with HR in ensuring HSE measures are put in place, staff trained and full compliance to the policies and regulatory requirements.
• Ensure staff leave management is monitored in liaison with other managers as guided by HR.
• Resolve any staff issues, complaints & queries with assistance from HR department.
• Managing the outsourced 3PL Transporters in accordance to contractual agreement.
Job Purpose
• To provide independent oversight, compliance, and assurance for all departments.
• To offer operational and administrative support to all departments/staff members
• To be responsible for all shared resources within the branch.
Job Responsibility and Accountability
• Inventory management by ensuring that monthly stock takes are done for all locations, variances reported to the respective HOD’s and appropriate action taken.
• Perform monthly inventory, cashier, petty cash spot checks for all locations.
• Review all the petty cash expenses for all locations before submitting to finance for reimbursements.
• Items issued on consignments – Ensuring all paperwork processed in accordance procedures and follow-up with respective staff to ensure returns within the stipulated time frame.
• Manual delivery notes-Responsible for ensuring all items dispatched on manual delivery notes have been approved by the managers and system stock updated within the 72 hours.
• Pending Location Transfers – to ensure all stock entries and exits are processed in Orion from both ends – the receiving and dispatching;
• Responsible for ensuring compliance to policies and procedures for all departments.
• Work closely with the respective managers in ensuring all banking’s for all locations are done daily.
• To liaise with the branch managers in driving cost optimization initiatives for the region. E.g., on transport, electricity, office consumables
• Continuously provide feedback to HQ on all relevant activities which can impact the branch performance in any manner.
• Perform audits/reviews for all locations as per the IA procedures and as guided by the internal audit manager.
• Resolve all critical customer related issues in liaison with the respective manager.
• Ensure that all items procured locally for all departments are sourced at competitive pricing and procurement is undertaken in accordance with the company standard operating procedure;
• Work closely with HR in ensuring HSE measures are put in place, staff trained and full compliance to the policies and regulatory requirements.
• Ensure staff leave management is monitored in liaison with other managers as guided by HR.
• Resolve any staff issues, complaints & queries with assistance from HR department.
• Managing the outsourced 3PL Transporters in accordance to contractual agreement.
Deadline of this Job: 06 December 2022
The position holder will be responsible for putting in place social protection networks and systems that protects women and children from violence; ensuring transformed attitudes and perceptions on the values and roles of women and children in the society, increase access to rehabilitation services and protect from violence; and ensuring increased ownership and entitlement of production assets and resources by marginalized women and children.
Responsibilities
• Project Implementation and Management
• Oversee day-to-day implementation of all project activities, providing constructive supervision to the project team to implement, monitor, evaluate work plans including monitoring & evaluation mechanisms as agreed with the Program Director and in coordination with the National Program Development Advisor.
• Lead the field-based team in the development of new proposals and initiatives for the Resilience Building for Refugees (Rebuild) projects
• Support the field team in timely quality implementation, monitoring of the work plans and reporting ensuring that activities are in line with the project strategy, and reflect the commitments Swissafricaid made to the donor and the community.
• Work with the field team to plan for future program directions in terms of beneficiary needs, new sites, and / or new programs
• Ensure compliance with Swissafricaid and donor finance and logistics guideline, including all aspects of procurement and asset management.
• Contribute to assessments, project design, and budgeting.
• Ensure the project is in compliance with Swissafricaid, donor and national requirements
• Communication, Coordination and Representation
• Represent the Swissafricaid Kenya with local government authorities (administrative, sectoral and security officials), non-state actors, UN agencies, and other NGOs at the field level. Engage and or delegate to project team for sector representation as appropriate.
• Actively develop and maintain effective working relationships with key stakeholders at the district level including donors, government actors, local traditional leadership, beneficiary populations and their representatives, etc.
• Represent the Swissafricaid Kenya with beneficiaries and communities to encourage accountability to those we serve.
• Coordinate Swissafricaid Kenya project activities with relevant officials and other humanitarian agencies. Acting as the main focal point for interactions with donors and partners,
Other Vacancies
The position holder will be responsible for putting in place social protection networks and systems that protects women and children from violence; ensuring transformed attitudes and perceptions on the values and roles of women and children in the society, increase access to rehabilitation services and protect from violence; and ensuring increased ownership and entitlement of production assets and resources by marginalized women and children.
Responsibilities
• Project Implementation and Management
• Oversee day-to-day implementation of all project activities, providing constructive supervision to the project team to implement, monitor, evaluate work plans including monitoring & evaluation mechanisms as agreed with the Program Director and in coordination with the National Program Development Advisor.
• Lead the field-based team in the development of new proposals and initiatives for the Resilience Building for Refugees (Rebuild) projects
• Support the field team in timely quality implementation, monitoring of the work plans and reporting ensuring that activities are in line with the project strategy, and reflect the commitments Swissafricaid made to the donor and the community.
• Work with the field team to plan for future program directions in terms of beneficiary needs, new sites, and / or new programs
• Ensure compliance with Swissafricaid and donor finance and logistics guideline, including all aspects of procurement and asset management.
• Contribute to assessments, project design, and budgeting.
• Ensure the project is in compliance with Swissafricaid, donor and national requirements
• Communication, Coordination and Representation
• Represent the Swissafricaid Kenya with local government authorities (administrative, sectoral and security officials), non-state actors, UN agencies, and other NGOs at the field level. Engage and or delegate to project team for sector representation as appropriate.
• Actively develop and maintain effective working relationships with key stakeholders at the district level including donors, government actors, local traditional leadership, beneficiary populations and their representatives, etc.
• Represent the Swissafricaid Kenya with beneficiaries and communities to encourage accountability to those we serve.
• Coordinate Swissafricaid Kenya project activities with relevant officials and other humanitarian agencies. Acting as the main focal point for interactions with donors and partners,
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