Accounting finance Jobs at Kaimosi Friends University College (KAFUCO), Open Capital Advisors, TechnoServe Kenya, Mabati Rolling Mills Limited (MRM) and other companies

JOB DETAILS:
Finance Officer

• PhD in accounting/finance or relevant field.
• CPA (K) or equivalent.
• Have at least three (3) years’ experience as Deputy Finance Officer Grade 14 or comparable position.
• Computer literacy
• ICPAK Membership or its equivalent in good standing

OR
• Master’s Degree (Accounting/Financor equivalent.
• CPA (K) OR equivalent.
• Have at least five (5) years’ experience at Grade 14 OR any other relevant comparable position.
• Computer literacy
• ICPAK Membership or its equivalent in good standing.

Terms of Service
This positions are on Permanent and Pensionable terms


JOB DETAILS:
Junior Accountant

The role
This is a full-time role based in Nairobi, which entails working with our Finance Manager in supporting the teams across our offices, and other entities as we expand. The key roles and responsibilities include but are not limited to;

Cash and Bank Management
• Weekly reviewing and reporting on cash balances and short-term cash needs
• Preparing monthly bank reconciliations and preparation of audit ready documentation
• Reviewing of petty cash reports

Monthly and Quarterly Closing
• Posting of Payroll and other closing journals
• Completeness checks with the AR-, AP- and expense- process owners
• Identification of and reporting on unreconciled balances
• Quarterly review of prepayment- and accrual- balances
• Quarterly posting of depreciation and update of asset trackers
• Quarterly completion of closing checklist for sign-off by Group Head of Finance

Statutory Submissions
• Monthly preparation of VAT, WHT and WH-VAT returns in multiple countries
• Monthly reconciliation against financial accounts for approval by the Head of Accounting
• Submission of returns and preparation of payments

Your Skills And Experience
• 1-2 years or more of proven experience in an accounting capacity
• B. Comm degree with Accounting option or other business-related course from a recognized institution
• CPA (completed at least up to Part Two) or equivalent ACCA qualification
• Strong skills in Microsoft Excel and/or Google Sheets
• Experience in working with accounting systems such as QuickBooks Online or more advanced ERPs
• Interest and ability to investigate and identify the root cause of issues such as unreconciled balances or account inconsistencies
• Fluent English language skills, both spoken and written
• Interest and ability to present information in a clear and compelling way
• Desire to work hard and continuously improve
• Experience in the preparation of VAT and other statutory returns will be considered an advantage
• Right to work in Kenya


JOB DETAILS:
Finance Controller

Job Summary:
The Financial Controller is a senior member of the TechnoServe Kenya leadership team and provides fiscal leadership for project activities, ensuring the effective use of donor resources to meet project goals. The Financial Controller will be reporting to the country director and will be responsible for leading and developing the following key functions: –
• Finance and accounting
• Budgeting, monitoring and reporting for country platform budgets and supporting specific programs
• Program support
• Procurement
• Audit and legal
• Policies, procedures and systems of internal controls
• Compliance with donor and other regulatory authorities’ requirements
• Supervisory responsibilities

Primary Functions and responsibilities
Finance and Accounting
• Oversee the day-to-day operations of the finance department, including but not limited to timely payments to suppliers, timely posting of financial transactions in the system, proper coding of expenses by program staff, proper supporting documents that can withstand an audit etc
• Establish and document a cost-sharing basis for shared costs and periodically review and document the rationale as and when new factors come into play
• Manage payroll and expense reimbursements to staff
• Monitor the liquidity position of Kenya cash positions to ensure that business cash flow adequately supports projects activities. Manage currency fluctuations in the country.
• Ensure timely monthly closure in compliance with TNS timelines and GAAP.
• Maintain all balance sheet accounting, producing consistent and accurate supporting schedules and reconciliations.
• Provide support in all aspects of financial management for sub-grantees and monitor agreements to ensure compliance with donor financial regulations and guidelines
• Review financial reports of sub-grantees, whenever applicable, and ensure that expenditures are in line with the budget and in compliance with donor regulations
• Effectively communicate and present critical finance matters to the country director and the regional financial controller
• Provide detailed financial analysis to support any critical decision making for TechnoServe

Budgeting, Monitoring and Reporting
• Lead the annual country budgeting process as well as mid-year budget reviews
• Discuss monthly budget tracking reports with program managers and ensure spending is within budget and corrective action taken in case of unfavorable variances
• Lead the quarterly burn rate calls with HQ finance management and the country and regional directors

Program Support
• Assist TNS Kenya program managers on the financial oversight of their awards by providing internal financial analysis on a monthly basis, utilizing country reports updated in the shared drive.
• In collaboration with the regional financial controller (RFC) and Kenya country office finance team, ensure country program invoicing is in line with approved donor budget and donor reporting requirements.
• Conduct and/or lead budget realignment process for each program. Study previous budget trends and take into consideration the benefits and losses during the previous financial years due to budget planning. Analyze and understand costs to date and proposed work plan to the end of the program
• Develop compliant, competitive and accurate cost proposals for new program proposals
• Provide leadership for budget preparation, formulation, presentation, and execution according to the requirements of the specific donors.
• Develop detailed budget narratives/ notes that explain and support all budget assumptions, following the line items in the budget closely, identifying the costs and the basis for the costs
• Create budget crosswalks from TNS’s template to the donor’s budget template(s).
• In collaboration with the grants & contracts department, ensure and evaluate full recovery of overheads as stipulated by internal TNS policy and/or TNS’s most current NICRA
• Review and understand the solicitation materials (ie RFP), TechnoServe’s internal technical design (i.e. log frame) and emerging technical proposal that presents the technical design
• Prepare for and participate in TNS internal green team reviews, as required by TNS policy. Keep the proposal manager informed on major changes being made on the initial budget.
• The position will be required to prioritize developing cost proposals for large/complex projects and be available for the required duration; this requires a flexibility, due to the often unpredictable and changing requirements of a proposal; this may include working overtime/long hours

Procurement
• Oversee procurement processes including tendering process, supplier selection, to ensure procurement solutions that meet project needs are compliant with all applicable regulations and standards of accountability, ethics and integrity
• Manage acquisition of inventory, recording, verification and protection of project assets and equipment

Audit and Legal
• Work with the country director to proactively minimize financial and legal risk to the organization
• In liaison with the regional financial team, coordinate and lead all forms of audits and prepare responses to audit findings.
• Lead the implementation of audit findings and sensitize staff on new processes and internal controls designed to implement the audit recommendations.

Policies, Procedures, Internal Controls and Compliance
• Guide staff in interpretation of laid down policies and procedures and ensure compliance
• Continually review systems of internal controls as and when the need arises
• Implement financial operations of the program, ensuring compliance with local laws and donor policy and contract provisions
• Ensure all taxation and legislative requirements of the host government are complied with at all times.
• Keep abreast of changes in regulations which may affect the accounting functions of the organization and communicate all changes and updates to the organization accordingly
• Participate and contribute in proposal development.
• Any other duties as allocated by the Country Director.

Basic Qualifications:
• Degree in business related subjects. MBA preferred
• Professional qualification – CPAK
• Minimum of 10 years’ experience with at least 5 years in a senior position
• Excellent knowledge of excel, access and powerpoint required; familiarity with serenic navigator, or similar finance and accounting software preferred
• Financial management and financial reporting skills.

Preferred Qualifications:
• Experience and understanding of not-for-profit accounting
• Knowledge of key donor reporting requirements (USAID, USDA, DFID, SIDA and other international donors) preferred
• Good leadership and strategic orientation skills
• Ability to control and manage financial policy and procedures and good practices/systems
• Ability to manage multiple tasks simultaneously and Excellent verbal, analytical, organizational and written skills

Success Factors
• Competency is a combination of knowledge, skills and abilities (KSAs) directly related to successful performance on the job.

Core Competencies include:
• Integrity and honesty: Is widely trusted; seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidence; admits mistakes; does not misrepresent himself or herself for personal gain.
• Teamwork/ Relationships: Works cooperatively and flexibly with other members of the team with a full understanding of the role to be played as a team member and/or leader, to achieve a common goal. Ability to build and maintain effective relationships and networks.
• Learning attitude: Proactively takes advantage of opportunities to learn. Actively identifies new areas for learning; applies and shares new knowledge and skill appropriately.
• Diversity/Inclusiveness: Demonstrates an understanding and appreciation for diversity and supports diversity efforts. Interacts effectively with and inclusively with people of all races, cultures, ethnicities, backgrounds, religions, ages, and genders.
• Communication: Expresses ideas effectively in individual and group situations. Listens effectively; shares information, ideas and arguments; adjusts terminology, language and communication modes to the needs of the audience; ensures accurate understanding; acts in a way that facilitates open exchange of ideas and information; uses appropriate non-verbal communication.
• Decision making/Problem Solving: Is able to analyse situations, diagnose problems, identify the key issues, establish and evaluate alternative courses of action and produce a logical, practical and acceptable solution. Is able to make effective decisions on a day-to-day basis, taking ownership of decisions, demonstrating sound judgement in escalating issues where necessary.
• Results Oriented/ High Quality Deliverables: Stays focused on the efforts necessary to achieve quality results consistent with programmatic or departmental goals. Demonstrates the ability to achieve effective results; works persistently to overcome obstacles to goal achievement. Accomplishes tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks.
• Planning & Time Management: Establishes a course of action for self and/or others to accomplish a specific goal. Effectively plans, schedules, prioritizes and controls activities; identifies, integrates and orchestrates resources (people, material, information, budget, and/or time) to accomplish goals. Prioritizes work according to the program or department’s goals, not just own job responsibilities; manages own time effectively.
• Business Acumen: The ability to use information, ask the right questions and make decisions that make an impact on the overall business performance.

Job Specific/Technical Competencies include:
• Financial & Resource Management: The ability to estimate, justify, and manage appropriate funding levels to support goal accomplishment. Managing Resources is about understanding human, financial, and operational resource issues to make decisions aimed at building and planning efficient project workflows, and at improving overall organizational performance.
• Computer Literacy: Demonstrates knowledge and ability to use specific computer programs or applications for their own functional area. Has the ability to improve performance by integrating new and existing technology into the workplace.
• Internal Client Focus: Client Focus is based on the ability to understand the client’s needs and concerns in the short to long-term and to provide sound recommendations and/or solutions.
• Compliance & Governance: Compliance with and knowledge of company policies, applicable legislation, grant requirements, donor contracts, the local labor code and tax laws.

Managerial Competencies:
• Emotional Intelligence: The act of knowing, understanding, and responding to emotions, overcoming stress in the moment, and being aware of how your words and actions affect others. Emotional intelligence consists of 4 attributes: self-awareness, self-management, social awareness, and relationship management.
• Strategic Thinking: Managers should recognize key actions, underlying problems, make connections and patterns, see consequences and implications. Anticipates obstacles realistically and plans ways to deal with them.
• Staff Development: managers are required to work with employees to plan on the development of skills and abilities so that they can fulfil current or future job/role responsibilities more effectively.
• Trust to Delegate: managers should have trust and willingness to assign responsibilities to direct reports and give them discretion and authority to carry them out.
• Feedback/Coaching (mentoring): managers should give instructions, suggestions, explanations, and feedback to subordinates. (SPI+R)

Supervisory responsibilities, Capacity Building and Leadership
• In collaboration with grants & contracts departments, continually conduct training regarding budget procedures (budgeting and budget management), templates, budget utilization and monitoring to all TNS Kenya programs’ staff to ensure coherent understanding of the project budget(s)
• Supervise, coach, guide and manage performance of finance staff and provide them with professional development opportunities that will enhance their capacity and skill set


JOB DETAILS:
Treasury Assistant - Mariakani

Key Performance Areas:
• Access and use multiple bank platforms for daily cash reporting and transaction analysis to ensure that the financial position of the company is well calculated and notify Management team on any shortfall.
• Set up of all Treasury payments (Intra group transfers, foreign exchange settlements, liquidity fund deposits, ad-hoc payments) on a day-to-day basis via the available bank platform templates.
• Ensuring all payments are processed accurately and in a timely manner, complying with all Standard Operation Procedures.
• Handle returned payments by tracking, recording, storing information, related to the transactions.
• Responsible for interest and debt analysis, with provision of relevant information and report with focus on cost efficiency.
• Handle all other back-office duties related to disbursement and payments as may be required from time to time.
• Check and verify cash transactions, investigate and propose possible resolution for any discrepancies and coordinate periodic cash spot checks.
• Maintain loans register, ensure adherence to loan terms and amortize repayments as they fall due.
• Produce weekly vendor report with details of payments done in the week.
• Arranging spot, forward and swap trades, in line with the Group Treasury Policy.
• Administration of FX rates files and input of monthly rates into SAP.
• Any other work that will be assigned by the HOD from time to time.

Minimum Qualifications and Experience Requirements :
• Bachelor’s Degree in Business or equivalent business degree
• CPA(K) or ACCA
• Minimum of 5 years’ experience in similar position in a reputable organization
• Member of ICPAK

Additional Requirements:
• Ability to work independently with minimal supervision
• Must demonstrate high intergrity and professional ethics and make decisons on the role in a prudent manner.
 
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