Logistics Transportation Procurement Jobs at Twiga Foods among other companies

Tasks And Responsibilities
• Formulates Sea freight transportation operations considering LSC supply chain priorities, the customer required date, freight classifications, hazardous cargo, safety requirements and the available resources;
• Manages orders for transport, cargo handling and storage ensuring that approvals and recording are carried out according to established criteria;
• Liaises with staff working in the regional centres, headquarters, the Supply Chain Unit and import-export to efficiently plan dispatch and shipment of cargo;
• Maintains and updates shipping instructions to ensure that the required documentation is accurate, on-time delivery is achieved and information is shared with the stakeholders;
• Establishing key relationships with Shipping lines / Vessel operators, Government Authorities, and relevant service providers;
• Facilitate Request for Quote / Tender for Sea freight services and handling, evaluate offers, and negotiate for cost-effective rates in line with the ICRC's standard purchasing procedures and rules on financial management;
• Engage marine surveyors/adjusters to facilitate independent assessment of loss/damages on ICRC Cargo to enable claims;
• Coaches and supervises staff within his team.

Minimum Requirements And Competencies
• Degree in Logistics, Shipping management or equivalent;
• Five years' work experience in the Shipping /transportation/Logistics industry;
• East African Customs Freight Forwarding practicing certificate (KRATI);
• Certification in Customs and Freight Forwarding (EACFFPC) from an accredited institution (KESRA);
• Good knowledge of import/Export goods clearance regulations and procedures within EAC;
• Excellent command of written and spoken English;
• Advanced Computer Skills (Word, Excel, Powerpoint) and have practical experience with ERPs;
• Valid driving license and IATA Dangerous Goods Regulation Certification;
• Must be a Kenyan Citizen.

Major Duties and Responsibilities
The Partnership Officer shall:
• Build and maintain effective relationships with member states, UN agencies, and other partners, in order to keep them informed on important, strategic operational Africa CDC issues
• Prepare and provide information for member states and other partners on the strategy, design, relevance and impact of programmes, to advocate the work of Africa CDC
• Provide technical expertise on partner and member state engagement issues and manage outreach to relevant stakeholders
• Work with other relevant stakeholder representatives to manage multi-country networking and opportunity
• Ensure on-going stakeholder engagement, especially the internal coordination of existing resource partners
• Support the resources mobilization (including but not limited to financial) from private sector and other partners
• Identify emerging opportunities for partnership, assess their current usage and potential for future collaboration and vet potential partnership
• Identifying best practices and lessons learned directly linked to resource mobilization and partnership-building activities
• Undertake and keep continuously analysis of donor funding streams and priorities in order to formulate a donor pipeline and strategically target donors and partners for engagement
• Work closely with programme staff to identify funding gaps, prioritize fundraising needs and set fundraising targets
• Revise and improve the resource mobilization & partnership development strategy and action plans
• Support the development of:
• funding proposals as per action plan targets,
• concept notes as per action plan targets,
• background materials and content for donor and partnership outreach,
• Meeting schedule and minutes with potential partners and donors
• Represent Africa CDC in a professional manner, which creates a positive image and enhances the credibility of the organisation
• Perform any other COVID-19 vaccination related activities as requested by the supervisor

Qualifications and Skills required
• Bachelor’s Degree in Development Studies, Finance, Economics, Business, International Relations, Public Policy, Strategic Management or International Development or an equivalent discipline and 5 years of relevant work experience.
Or
• Master’s Degree in Development Studies, Finance, Economics, Business, International Relations, Public Policy, Strategic Management or International Development or an equivalent discipline and 2 years of relevant work experience.

Functional skills
• Excellent capacity for developing and maintaining a network of contacts with potential donors and partners.
• Proven experience in working with the various donors in the area of corporate social responsibility, as well as the proven record of successful resource mobilizing.
• Good oral/written communication skills to make presentations, provide programme consultation; respond to inquiries, reports, proposals, etc.
• Skills in translating highly technical information into presentations, briefings and report and funding proposals for lay audiences.
• Resourceful and skilled at collecting, analysing and using data to recommend, make and communicate decisions of a technical nature to lay audiences.
• Demonstrated ability with regard to computer skills, including excellent word- processing capabilities, proficiency with e-mail and internet applications and experience in using office software applications such as MS Excel, Power Point and Word

Core Functions / Responsibilities:
• Receive all procurement and supply requisitions from offices in Mogadishu, Puntland and Somaliland, project managers in Somalia Coordination Office in Nairobi and make sure all are endorsed prior to procuring using the IOM authorization matrix as applicable for the mission.
• Process purchase requisitions (PR), requests for quote (RFQ) with vendor/s, prepare bid analysis summaries (BAS) followed by final preparation of purchase order (PO) through PRISM system using Material Management (MM) module. Make sure POs are delivered to suppliers and vendors and their signatures obtained.
• Perform all purchases a according to IOM procurement rules and implement appropriate mechanisms to avoid fraud and ensure transparency to complement the IOM rules and regulations on procurement. IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
• Provide a monthly checklist on open commitments and follow up with relevant colleagues for the timely closure of all the PRs and POs in the PRISM system.
• Manage cost effective procurement services in the area of contracts and long term agreements (LTA) in support of IOM Somalia operations.
• Make sure assets (IOM and beneficiary) are created in PRISM through MM prior to procurement and acquired and transferred, deactivated once project are completed.
• Inform project managers and supervisors on offers collected and suggest best goods/services to be procured.
• Follow-up with suppliers on the timely delivery of requested supplies and materials and keep the concerned project staff informed on the status of the delivery.
• Coordinate with the receiving unit on Goods/Services to be received and obtain the satisfactory delivery notes and invoices from the receiving unit.
• Maintain efficient filing system for all documents, reports and procurement records, tenders, bids, etc. and update it regularly.
• Compile with the help of the NPLO a comprehensive database on the reliable vendors, service providers, contractor that could be used in Somali as well Kenya and conduct bi-annual vendor performance reviews, identify specialized supplier opportunities and implement vendor accreditation processes as required.
• Coordinate with the Finance Department to ensure that prior to the final ordering and delivery of the equipment/materials, the project code, account code and budget line item have been determined.
• Maintain an office supplies registry and conduct periodic stock taking to ensure that stationery and cleaning supplies are replenished in a timely manner.
• Provide logistics assistance to projects including, but not limited to identifying appropriate venues for training/workshops, assisting Programme Assistants in preparing and compiling training materials, etc.
• Draft Service Agreements as and when required and coordinate with LEG Dept. in Geneva the review and endorsement of agreements/contracts prior the signature.
• Liaise with suppliers and manufacturers for repair and warranty of damaged equipment's. Oversee management of the Mission’s fleet at Nairobi support Office and supervise the Drivers.
• Plan, organize and coordinate the Nairobi support office’s transport needs and ensure effective and efficient allocation of IOM vehicles and hired transport.
• Undertake other duties that may be assigned from time to time which are commensurate to the position.

Required Qualifications and Experience
Education
• Bachelor’s degree, in Purchasing and Supply management, Logistics or Business Administration or related field from an accredited academic institution with three years of relevant professional experience or,
• High school degree certificate from an accredited academic institution with five years of professional experience;

Experience
• Excellent communication and negotiation skills.
• Demonstrated ability to maintain integrity in performing responsibilities assigned.
• Ability to pay close attention to details, take initiative and work with minimal supervision
• Knowledge in using office equipment and excellent knowledge in Microsoft Windows. Prior experience in usage of SAP an added advantage.

Skills
Position specific skills, for example:
• In-depth knowledge of procurement best practices. Knowledge of the UN system and its Rules and Regulations a definite asset.
• Excellent communication and negotiation skills. Ability to present clear and concise information. Ability to handle confidential matters;
• Clear analytical skills;
• Very good knowledge of SAP MM module a plus

Languages
• Fluency in English and Kiswahili both written and spoken is required. Working knowledge of Somali is an added advantage.

Core Functions / Responsibilities:
• Assist the Procurement and Finance Units in retrieval, photocopying and scanning documents
• Assist in maintaining records for office supplies and other consumables.
• Carry out procurement and logistical tasks within the office, including procurement, supply and transport, documentation, storage and warehousing, equipment upgrading.
• On a local level, liaise with customs and revenue officials to facilitate clearance of IOM consignment, as required by country law.
• Prepare monthly stock update spreadsheet for office supplies and warehouse and submit them to the Senior Procurement and Logistics Assistant IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
• Assist in receiving, inspection, verification goods received and report to Senior Procurement and Logistics Assistant
• Assist in packing, weighting, loading, offloading, and shipping of goods destined for Head office in Mogadishu and sub-office in the field
• Monitor stocks of office supplies and report the stock level for replenishments to the Senior Procurement and Logistics Assistant
• Assist filing all documents, report and procurement records, tenders, bids, etc and make sure they are updated regularly
• Prepares payment requests as indicated and follow up with finance unit for the timely payment to suppliers and service providers.
• Perform such other duties as may be assigned.

Required Qualifications and Experience
Education
• Bachelor’s degree in Economic or Business Administration from an accredited academic institution, with one year of relevant professional experience, or
• Completed High School degree from an accredited academic institution, with three years of relevant professional experience

Experience
• Thorough understanding of IOM Procurement and Logistics policies, rules and regulations.
• Excellent communication and negotiation skills.
• Demonstrated ability to maintain integrity in performing responsibilities assigned.
• Ability to pay close attention to details, take initiative and work with minimal supervision.

Skills
• Knowledge of Procurement and Logistics
• Knowledge of basic financial rules and regulations.
• Knowledge of the local context

Languages
• Fluency in English and Kiswahili both written and spoken is required. Working knowledge of Somali is an added advantage.

Storekeeper
Our client is who is in a hotel Industry is looking for a storekeeper to work in the Hotel.
On behalf of the client, We are looking for an agile & seasoned storekeeper who is confident, reliable, organized & resourceful with the desire to grow and improve the company. If so, then this is the job you are looking for.
Our client would like to fill the position of a Storekeeper.

Job Description
The storekeeper will be responsible for receiving, storing and issuing supplies and equipment for the day to day hotel operations. Work closely with purchasing department, ensure cleanliness of all work areas, keeping storage and receiving areas clean and tidy at all times.
He/she also verifies that all supplies and goods received are listed on requisitions/orders and the delivery challans, invoices are checked and filed in the appropriate folder. Maintains par stock, inventory and stock records every month and compiles records of expenditures/consumptions etc.

Duties and Responsibility
1. Receive and forward all goods and deliveries in and out of the hotel to the correct point of contact/storage area.
2. Able to follow standards for issuing and receiving stock within the store's area of operation.
3. Monitor and take inventory on regular basis to compile orders based on par levels or needs.
4. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
5. Responsible for storage of both food & beverage and operational stock.
6. Responsible for the day-to-day check on the storage facilities for upkeep and hygiene.
7. Responsible to verify all goods arrived as per the agreed purchase, delivery note and agreed quantity has been received.
8. Conduct inventory audits to determine inventory levels and needs.
9. Conduct physical stock audits on a regular basis as advised by the Financial Controller (FC) and the physical count to be tallied with the inventory count from the MMS - Material Management System.
10. Any differences between the manual count and MMS software have to be investigated and the information to be given to the Finance Department.
11. Assist the Accounts Payable Clerk / payable assistant in finding out any cost discrepancies.
12. Complete requisition forms for inventory and supplies.
13. Extend all requisitions on a daily basis and update the inventory management software/system.

Qualifications
1. Relevant diploma or degree in Management/Finance or related business discipline. Able to work with MS Office suite.
2. Previous store management experience with stock control responsibility.
3. Experience of at least two years in a similar position in the full service hotel or hospitality industry.
4. Positive attitude and good communication skills.
5. Flexibility to respond to a range of different work situations.
6. Ability to work on your own or as part of a team.
7. Have a good eye for detail.
8. Must have basic computer skills for the day to day operation.

Purpose and Scope
AECE2 is the Country Management Unit within the East and Southern Africa Region that covers the World Bank’s operations and portfolio in Kenya, Rwanda, Somalia, and Uganda. The Country Director, Operations Manager and Program/Cluster Leaders for AECE2 as well as the Country Manager for Somalia are based in Nairobi and lead the World Bank’s Kenya and Somalia Country office. The WBG Nairobi office complex hosts the WB Kenya Country Office (CO), the WB Somalia Country Office, IFC Kenya Country Office and acts a regional hub for East and Southern Africa Region (AFE) including Operational VPU staff and other VPU staff, including WBG Finance and Accounting Client Services (WFACS) Regional Disbursement Centre for Africa, WBG Health and Safety Directorate (HSD) Regional Hub, WB Budget Performance Review & Strategic Planning (BPS), External and Corporate Relations (ECR), Legal (LEG), as well as WBG Global Corporate Solutions (GCS)-Security, WBG Global Corporate Solutions (GCS) Real Estate, Information and Technology Solutions (ITS), Human Resources Development (HRD), among others. The WBG Nairobi office complex is jointly owned and managed with IFC Kenya and is one of the largest Bank-owned and managed buildings outside of Washington DC. WBG Nairobi office complex also hosts IFC Kenya and IFC Somalia as tenants.
The WB Kenya Country Office (AECE2) is seeking to recruit a dynamic and highly organized professional to serve as an Driver (level GA) based in Nairobi, Kenya. The selected candidate will work as part of the administrative team in the country office. The successful candidate will work under the leadership of the Country Director and/or the Operations Manager, with the day-to-day supervision of the Administrative Manager. The selected candidate will be responsible for provision of proper maintenance of the office vehicles, safe delivery of staff to their respective destinations and timely delivery and collection of office documents as directed.

Duties and Accountabilities
• Be able to effectively understand and carry out rules and instructions.
• Plan and provide transport services for official activities in line with the stipulated transport request procedures, including field trips for staff and mission teams
• Liaise with appointed garages for the repair and maintenance of vehicles
• Maintain a record of each of the World Bank vehicles with the relevant information including maintenance dates, insurances, plate number, and fuel consumption
• Maintain mileage recording for all World Bank vehicles and ensure each trip is registered accordingly
• Organize transport for high level staff/VIP staff on mission in Kenya
• Ensure the vehicle is always clean
• Assist with other administrative tasks as needed from time to time

Essential Specialized Skills/Knowledge/Competencies
• Good decision-making skills, demonstrated initiative and resourcefulness and effective time management skills
• Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment
• Ability to follow through on team priorities in the absence of the team leader and respond to requests for information
• Familiarity with Nairobi roads and environs, as well as the road network in Kenya in general
• Must be familiar with traffic rules and highway code
• Must have a valid driving license, certificates in defensive driving and first aid

Selection Criteria
• Be at least 25 and not older than 62 years of age
• High school or equivalent diploma or comparable experience, proficient English skills (verbal and written).
• Knowledge of general software applications e.g., Word, Excel, Lotus Notes, PowerPoint.
• A minimum of 5 years driving experience with an international organization/development agency.
• Must have good geographical knowledge of the cities assigned
• Must be in possession of a clean and valid driving license
• Must be a competent driver with previous experience with an international agency or company
• Must provide a fit to drive medical clearance from a licensed local practitioner. Medical Requirement: Drivers must be medically fit for driving with acceptable vision as per statutory laws and have no permanent disability which can affect driving. Must be healthy and free from all communicable diseases
• Must be sufficiently trained, which shall include but is not limited to first aid skills, fuel efficient driving techniques (no sudden breaking/accelerating), training on defensive driving techniques (anti-carjacking) and knowledgeable in handling of emergency devices, e.g. fire suppression, etc. and should be familiar with the functions of the vehicle.
• Must have a no-fault record for a road accident within the previous three (3) years

Job Purpose:

The job holder is responsible for developing and managing data models that monitor production performance levels, and efficiency of all warehouse functions, while ensuring all teams are properly staffed by maintaining staff scheduling models.

Key Job Functions
• Developing data tools to monitor and report on the performance indicators and efficiency of processes of the warehouse and logistics department
• Understand processes of each team within the warehouse, and identify health indicators to measure process efficiency
• Provide Warehouse performance data, to facilitate team leaders with the information required to hold performance discussions and a custodian of all performance data
• Real-time monitoring of SLAs, communication of deviations from SLAs, and impact analysis of deviations
• Being a link to the BI team on useful reports that can be automated to help create visibility
• Conducting data mining activities on an ad hoc basis, such as collecting and organizing data from multiple sources in order to identify patterns or other useful information
• Maintain databases and perform updates as necessary to ensure accuracy
• Regularly examine data reports to locate and resolve mistakes throughout
• Accurately analyze and collect data for various types of business reports
• Create business reports that provide insight into key data points
• Communicate the results of data analysis in written and verbal form and by creating visualizations
• Suggest areas of improvement from the data analyzed
• Monitor data to identify changes in financial and business trends
• Operate as the subject matter expert on staff scheduling practices using proper staffing models
• Meet with management to review staffing models and to make improvements on future staffing forecasts

Experience/ Skills & Competencies/ Licences & Certifications/ Education Required
• Degree in a related field
• A minimum of 1 year of experience in a similar role.
• One to three years of experience as a financial or business analyst
• Analytical skills that allow for the development of data-driven reports
• Demonstrated ability to manage time and prioritize projects to meet deadlines
• Ability to use SQL and Microsoft Excel to create pivot tables, graphs, and charts
• Strong written and verbal communication skills to effectively relate data to co-workers
• Excellent critical thinking skills to help solve business problems and make decisions
• Tendency to pay close attention to small details that could impact results
• General knowledge of warehouse operations, objectives, strategies, processes, and information flow