TASKS AND RESPONSIBILITIES

We require a bright, helpful, committed and adaptable intern to provide daily support to our communications team to carry out the following tasks:

• All channels media monitoring and reporting - provide a daily press review as well social media monitoring; flagging opportunities for coverage while ensuring the organisation stays on top of relevant sector developments
• Supporting the team in shaping and developing media materials and campaign content
• Briefing and debriefing of field workers, helping to build the list of spokespeople available to the organisation
• Helping with logistical arrangements for media events, trainings, recruitment and association events
• Under the supervision of the team, generating content for website and helping to keep the platform updated
• Regularly updating the department’s media contact lists
• Researching issues and communication trends and coming up with ideas for possible stories
• Providing support to translate materials from English to Swahili
• Produce a weekly fundraising summary and mange some elements of our donor communications, such as thank you letters.

SELECTION CRITERIA

Education and experience:

• Passion and commitment to humanitarian work and values, social or charitable courses
• Bachelor’s degree in Media, Marketing/Communication/PR or any related field of study (Post graduation period not longer than one year)
• Excellent written and verbal communication skills
• Strong English & Swahili writing, editing, and proofreading skills
• Soft skills in media relations
• Photography, videography, editing and graphic design skills are an added advantage

Required competencies:

• Communication and interpersonal skills
• Commitment to MSF’s Principles
• Cross-cultural Awareness
• Behavioral Flexibility
• Service Orientation
• Teamwork and Cooperation
• Strong organisational skills, energy and enthusiasm

Objectives of the position  

The Regional Telecommunications Expert provides telecom support to the missions of different Operational Centres of the organization and contribute to the installation of effective and efficient telecom setups.  

Main Responsibilities

Perform in the field support visits / consultancies (80% of the time):    

• Audit radio and satellite telecom setup of the missions to advice and support local improvement and compliance to standards.  
• Support in writing /updating the country specific communication hardware/ telecom policy covering the setup and use of analogic and digital Radiocom equipment (HF and VHF transceivers, antennas, repeaters), portable Satcom equipment (Thuraya, Inmarsat, Iridium, BGAN) and movements trackers.    
• Advise the coordination on:    
• The choice of most efficient telecom equipment and their configuration    
• Identification of the roles and responsibilities of the staff in the mission   
• Generate /Update the telecommunication Standard Operational Procedures (SOPs) and execute installation of improved telecom systems directly.  
• Organize and deliver trainings (classroom and on the job) to the logistics staff in order to support the implementation of the policy, SOP and good practices in the country.  
• Ensure optimal performance of the telecom equipment in the mission: ensure repairs, maintenance and configuration are done according to recommended practices.   
• A nalysing the current situation in the field, designing, and supervising the installation of improved telecom systems.  
• Assess local market for availability of quality spares, supplies and equipment; assess the quality of local / regional service providers (i.e. maintenance, repairs, preventive servicing, trainings, etc.).    
• Contribute to the empowerment of the field staff in charge of the local support (ITC officers) - identify learning needs and opportunities to cover gaps, lead actions to strengthen the capacity of the staff (through webinars, video shooting, distance training/ mentoring, setup and moderation of community of practice and trainings during field visits).    
• Adhere to MSF-OCA Field Consultancy Guideline (ToRs, Reporting).   

Duties not specific to field support visits / consultancies:    

• Follow-up support request from the field users (e.g. trouble shooting, repairs, configuration).    
• Provide second line support to field missions (when required).    
• Support missions in setting up Telecom services in the start-up of (medium/large scale) emergencies.    
• Join field deployment during onset of technical and/or operational emergency .    

Candidate Profile  

• A minimum of 3 years professional experience involving the technical management of radio telecom infrastructure  
• Experience as a radio amateur is highly desirable  
• Previous overseas work experience in humanitarian assistance experience is a strong asset  
• Ability to work independently with minimum and/or without supervision  
• Excellent communicator and stakeholder engager, capacity to build and maintain a network relevant for the organization
• We are looking for one candidate with a n excellent level of English, and a French speaking candidate (with good level of English)  
• Strong knowledge and experience with telecom infrastructure (Bgan, VSat, Tel Sat, Radio PMR, AIR BAND, HF, VH, Satcom, mobile network…)  
• Expertise in digital radio and mobile embedded systems is an advantage
• Ready to s pend 80 % of his/her time in the field  

The department is made up of a group of generalist Health Advisors (based in Amsterdam and Berlin) and medical and public health specialists (paediatrics, nutrition, water and sanitation, mental health, HIV/TB, etc.) so as to provide expert support in a range of fields. The Manson Unit, a medical unit based in MSF-UK, focuses mainly on support to tuberculosis and epidemiology. The WatSan Advisor will report to the IPC & WatSan team Coordinator

Main Responsibilities and activities 

• Contributes to the development of OCA mission strategies, objectives, activities and resources with field team, HQ operation and medical support teams.  
• Provides technical and strategic support to assigned missions from HQ and through field visits. Also, mentors WatSan field staff in assigned missions.  
• Actively monitors quality of WatSan programmes through reports, (de) briefings, field visits and regular communication with the field and suggest adjustments when required.   
• May contribute to assessment and/or intervention in emergencies as WatSan Co-ordinator in early phases when in the field   
• Contributes to the development of relevant tools (guidelines, evaluations and technical support documents), contributing to emergency preparedness and emergency stocks reviews, design/support of operational research projects and development of vision documents.   
• Gives expert advice and technical support to other specialist colleagues across departments.   
• Develops and facilitates WatSan staff trainings on internal or external training courses or workshops (HQ or field) and ensures knowledge transfer on new policies, strategies, protocols, guidelines.   
• Contributes to the development of the pool of WatSan staff in MSF OCA with a specific focus on eastern African region in order to diversify recruitment of specialists.  
• Explore possibilities of new training sites in Kenya or region and collaborations with relevant institutions.
• Participates in representing the WatSan team and PHD internally and the organisation externally from a Water and Sanitation perspective.  
• Initiates innovation projects as well as new product development. In collaboration with supply centres in Nairobi develops WatSan specific assortments.
• Aligns strategies, policies and explore possibilities of mutualisation with counterparts in other MSF sections in the region.

Candidate Profile 

• University degree in Water and Sanitation, preferably Public Health Engineering or Environmental Health; Master degree is a plus. 
• Minimum 3 years field experience with MSF or other NGO in co-ordinator position in the field of water, hygiene and sanitation; 
• Flexibility to travel and support projects (up to 40% maximum of the job will be spent on project visits);  
• MSF experience is preferred   
• Humanitarian operation and interventions in healthcare settings experiences are a must; affinity with the principles and objectives of MSF’s work;  
• Strong coaching and mentoring skills with adequate learning and development experience to develop content and teach at internal and external courses.  
•  Fluency in written and spoken English is required, French and/or Arabic are preferred, (Dutch is not required).    
• A strategic thinker, good team-player, flexible, and with good communication skills.  

Main Purpose

Reporting to the Mission Supply Chain Manager, the incumbent shall be responsible for ensuring International and National supply for the mission/project and the associated administrative procedures, and monitor the warehouse stock according to MSF protocols and procedures in order to contribute to the smooth functioning of the mission, ensuring efficiency, accountability and transparency.

Accountabilities

• Receiving orders from projects, checks if goods are available in stock, places the order with the most sufficient supplier (using the different Green lists) and follow up on the order.
• Maintain regular contact with suppliers (local) and service providers, transportation agencies, and other MSF sections, updating the list of existing ones and seeking new ones to supply the best product at the best price. Perform and coordinate administrative procedures related to purchases and purchase orders, verifying the compliance of MSF standards and protocols.
• Control the purchasing procedures; cost and quality control, application and verification of invoices
• Update prices, asking for quotations and bids to tenders under the supervision of the line manager
• Determine the quantities of product to buy (volume), taking into account the demand and needs of the mission, availability forecasts, delivery timelines, budget and other relevant factors, in conjunction with the line manager. Manages the reception of goods in the Unifield and keeps the system up to date
• Update the stock overview and monitor the stock level
• Periodically check stock levels (physical count), keep track of deliveries, movement of goods, keep informed on price fluctuations, shortages of certain goods.
• Provide Logistical support for the projects and brief new employees in the Supply department about the processes and procedures.

Education and Knowledge Required

• Technical Diploma in Supply Chain, Procurement or its equivalent
• Essential computer literacy (word, excel)

Experience

• Essential 2-3 years’ experience in Supply Department/ Supply Chain activities
• Knowledge in Unifield is an added advantage

Languages

• Essential working knowledge of English and Swahili

Competencies

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioral Flexibility
• Commitment
• Stress Management

OBJECTIVES OF THE POSITION

The objectives of the position are to provide general legal support, advice and guidance to the OCs (HQ and field teams) with regards to contracts, construction, relation with suppliers, project MOU and insurance, as well as to support the OC legal advisors within the ILD.

MAIN RESPONSIBILITIES

• Provide general legal support, advice and guidance at intersectional and OC levels on issues regarding its perimeter of activities;
• Alert the ILD director regarding challenges and obstacles in the implementation of the strategies and provide solutions;
• Guarantee the elaboration and implementation of legal strategy in its domain of activities;
• Contribute to the coherence and synergy between its domain activities and those managed by the Project Manager Legal and Administrative framework of mission;
• Ensure the development and implementation of tools in support of the desks, field teams and HQ teams (template, guidelines, memos, etc.)
• Lead and be a force of proposal in the implementation of legal projects;
• Actively participate to appropriate MSF platforms in link with his/her domain of activities (working groups, steering committees…);
• Recruit, manage, advise, support, federate the team and develop the skills of the legal advisors within Unit 4, in close collaboration with the other 
• Unit 4 Project manager;
• Ensure the team's contribution to cross-units and intersection projects;
• Train the desks and field teams of the different OCs in its areas of expertise.

Job requirements

• Qualified lawyer in commercial/business law (at least Master degree)
• Experience (more than 5 years) in commercial/ contractual matter in the humanitarian/private sector at international level.
• MSF or humanitarian experience is a clear asset
• Rigor and ability to adapt to different legal systems, sense of priorities and of organization;
• Solution-oriented and ability to translate an operational negotiation in legal language;
• Strong ability to manage and federate multicultural team, and very good communication skills;
• Capacity for autonomy and force of proposition;
• French and English speaking.

Deadline of this Job: 16 October 2022
OBJECTIVES OF THE POSITION

The objectives of the position are to provide general legal support, advice and guidance to the OCs (HQ and field teams) with regards to contracts, construction, relation with suppliers, project MOU and insurance, as well as to support the OC legal advisors within the ILD.

MAIN RESPONSIBILITIES

• Provide general legal support, advice and guidance at intersectional and OC levels on issues regarding its perimeter of activities;
• Alert the ILD director regarding challenges and obstacles in the implementation of the strategies and provide solutions;
• Guarantee the elaboration and implementation of legal strategy in its domain of activities;
• Contribute to the coherence and synergy between its domain activities and those managed by the Project Manager Legal and Administrative framework of mission;
• Ensure the development and implementation of tools in support of the desks, field teams and HQ teams (template, guidelines, memos, etc.)
• Lead and be a force of proposal in the implementation of legal projects;
• Actively participate to appropriate MSF platforms in link with his/her domain of activities (working groups, steering committees…);
• Recruit, manage, advise, support, federate the team and develop the skills of the legal advisors within Unit 4, in close collaboration with the other 
• Unit 4 Project manager;
• Ensure the team's contribution to cross-units and intersection projects;
• Train the desks and field teams of the different OCs in its areas of expertise.

Job requirements

• Qualified lawyer in commercial/business law (at least Master degree)
• Experience (more than 5 years) in commercial/ contractual matter in the humanitarian/private sector at international level.
• MSF or humanitarian experience is a clear asset
• Rigor and ability to adapt to different legal systems, sense of priorities and of organization;
• Solution-oriented and ability to translate an operational negotiation in legal language;
• Strong ability to manage and federate multicultural team, and very good communication skills;
• Capacity for autonomy and force of proposition;
• French and English speaking.

Deadline of this Job: 09 October 2022
OBJECTIVES OF THE POSITION

In close collaboration with the MSF WWTB team, the Communications and Engagement Officer will advance the MSF WWTB objectives by

• implementing the MSF WWTB communication strategy
• supporting the consultation process
• creating and disseminating relevant and effective communications materials

MAIN RESPONSIBILITIES

Communication Strategy Implementation

• Under the guidance of the PC implement a communications strategy that ensures across the Movement, particularly the field:
• maximal awareness of the MSF WWTB project, and
• timely and appropriate updates and feedback with adapted content and methodology according to the target audience.

Consultation Support

• In coordination with the PC, support developing information packages and consultation tools for use in the conversations, and ensure participants use those tools.
• Support the organization of the sessions and follow up on information sharing in between sessions.
• Set up provision feedbacks and elaborate contents after each session of the facilitated consultations.
• Support communication of consultation sessions to the Movement and maintain updated the consultation communication calendar/agenda.
• Support the identification and follow-up of participants for each conversation.
• Monitor feedback on other channels such as the Souk, etc.
• Set up and monitor the digital engagement.

Content Dissemination Support

• Prepare and disseminate messages, packages and publications to the Movement and to specific target audience as needed, including compiling and finalising relevant materials.
• Support prompt and complete responses to inquiries from MSF colleagues regarding MSF WWTB process and plans.
• Produce project updates for internal use (Steering Committee, IB, Core ExCom, etc.) and keep updated information and documents repositories (website, SharePoint projects dossiers, etc.).
• Ensure information on the project is updated across Movement dissemination channels (i.e. Souk, MSF International Digest, OCs newsletter, etc.).

Other Communications Support

• Comms content production support: create, design, edit, and help produce original and adapted digital and print content, such as graphics, infographics, posters, etc.
• Web support: upload or update webpage content on SharePoint and Souk.
• Social media support: upload content to MSF social media channels (Yammer).
• In charge of all translation needs.

Job requirements

• Bachelor’s Degree.
• Experience (minimum 3 years) in similar positions in MSF at international level.
• MSF experience, preferably both in Field and HQ.
• Level of planning: priority setting for self.
• Communication skills: ability to write effectively for a wide variety of audiences.
• Networking skills: capacity to reach out to stakeholders across the Movement, diplomacy and strong interpersonal skills.
• Strong presentation and interpersonal skills.
• Capacity to organise work autonomously and proven time management and organisational skills.
• Ability to work effectively within a geographically dispersed team.
• Proficiency in English. French, Spanish, Portuguese and / or Arabic would be an advantage.
• IT literacy: standard Microsoft office applications. Expertise and knowledge of how to work in a virtual environment, skilled with use of new IT tools and apps, social media, Souk.
• Experience creating and managing internal MSF sites.
• Genuine interest in and commitment to the humanitarian principles of MSF.
• Availability to travel (COVID depending).

Main Purpose

Supporting the Supply Chain Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence in the coordination of the supply chain activities of the 3 MSF missions in Kenya.

Participating in the definition and implementation of the supply strategies of the 3 MSF missions in accordance with MSF protocols, standards and procedures in order to enable the development of the 3 missions and optimize the impact of the medical projects.

The Deputy Supply Coordinator will spend a significant part of his/her time on the (today 5) MSF projects and (today 3) MSF coordinations around Kenya in order to implement supply strategies, support project supply teams and ensure a good communication between projects and the SKID team based in Nairobi.

Accountabilities

• Participating actively in the definition and monitoring of annual project planning and budgets (including Emergency Preparation Plan), defining strategies and advising the Supply Chain Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention.
• Defining, monitoring, evaluating and ensuring the implementation of the strategies and overall supply activities on the 3 missions, making adjustments where needed, according to MSF standards, protocols and procedures. This includes guaranteeing of the following:
• An efficient supply administration and provision of adapted tools to support the different supply activities
• Standardisation of the supply processes (orders, purchases, warehouse, distribution) used by the 3 missions
• Stability of supply activities within regular and emergency intervention of the MSF projects in Kenya and manages field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders
• Validation of the use of the supply related third parties (suppliers, transport companies, freight forwarders,) proposed by the procurement officers, transport manager, together with the technical referents when needed
• Planning, supervising and implementing, in close coordination with the HR team, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required.
• Ensuring technical support to supply teams throughout the mission.
• Representing MSF in meetings with Authorities and/or other NGOs at the request of the Supply Chain Coordinator.
• Performing tasks delegated by the Supply Chain Coordinator.

Requirements

Education

• Degree and specialization in Logistics/Supply Chain

Experience

• Minimum 5 years in supply chain management and in organization of supply administration and procedures
• Minimum 3 years of experience with MSF and deep understanding of the MSF supply processes and organization

Languages

• English & Kiswahili

Knowledge

• Computer literacy (Microsoft suite, …)
• UniField

Competencies

• Strategic Vision L2
• Leadership L2
• People Management and Development L3
• Service Orientation L3
• Teamwork and Cooperation L4