Job Reference Number: KNCU/37/2022

Job Grade:  KNC 8

Remuneration

• Gross pay Ksh. 56,521.00 – 87,827.00
• Leave allowance –30% Basic Salary
• Medical Allowance – As per KNATCOM Medical Scheme
• Group Life & Accident Cover – As per KNATCOM Medical Scheme
• Terms Permanent and Pensionable

Purpose of the Job

The Principal Driver is responsible for ensuring that all vehicles are maintained in good order to ensure smooth mobility of employees of the Commission.

The Principal driver is responsible for the following functions:

• drive and maintain vehicles;
• detect common mechanical faults on the vehicles;
• carry out minor repairs including oiling and greasing;
• maintain daily work tickets for vehicles; and
• ensure safety of vehicles on and off the road and the vehicles’ cleanliness.

Duties and Responsibilities for the UNESCO Principal Driver

• driving the official Commission’s CEO as authorized;
• carrying out minor mechanical adjustments;
• recognizing and reporting mechanical defaults of the vehicles;
• ensuring security and safety of the vehicle on and off the road;
• monitoring and reporting expiry of insurance policies for motor vehicles;
• overseeing transport management;
• preparing and submitting reports on transport when need arises; and
• ensuring safety of passengers and/or goods therein; and
• any other duty as maybe assigned

Requirements for Appointment for the UNESCO Principal Driver

For appointment to this grade a candidate must have: –

• served in the grade of senior driver for at least three (3) years;
• at least served in the grade of driver for at least eight (8) years;
• minimum KCSE C- (minus) or its equivalent;
• occupational trade test iii certificate;
• a valid driving license free from any current endorsements(s) for classes of the vehicles the driver is required to drive;
• certificate in a supervisory course from a recognized institution;
• certificate in customer care from a recognized institution;
• a defensive driving certificate from the automobile association of Kenya (AA) or its equivalent qualification from any other recognized institution;
• a certificate of good conduct (renewable after two (2) years);
• a first aid certificate course from St. Johns ambulance or any other recognized institution not more than one (1) year old;
• computer proficiency certificate; and
• an accident free driving period of 8 years.

Key Competencies and Skills

• Time management
• Communication skills
• Problem solving skills
• Listening skills
• Professionalism
• Basic road safety regulations knowledge and laws
• Interpersonal Skill

Job Reference Number: KNCU/38/2022

Job Grade:  KNC 10

Remuneration

• Gross pay Ksh. 35,685.00 – 54,015.00
• Leave allowance –30% Basic Salary
• Medical Allowance –As per the scheme rules
• Group Life & Accident Cover – As per the scheme rules
• Terms Permanent and Pensionable

Purpose of the Job UNESCO Customer Care Assistant

The Customer Care Assistants are the first point of contact for the Commission’s customers. The responsibility of Front Office Officers is to respond to customer requests, avail communication materials and information upon request, register visitors, record complaints, manage the switchboard and supervise the use of the reception area by internal and external customers.

The Customer Care Assistant is responsible for the following functions:

• Provide efficient telephone communication services;
• Operate the telephone exchange;
• Maintain good customer care;
• Assist visitors with disabilities access information or services;
• Avail communication materials to waiting visitors;
• Supervise the use of the reception area to promote a positive corporate image;
• Issue visitors passes;
• Receive and directing visitors to relevant offices;
• Prepare and updating the visitors’ register;
• Record, respond to and report customer complaints to the relevant officers; and
• Any other duties as may be assigned.

Duties and Responsibilities for the UNESCO Customer Care Assistant

• Providing efficient telephone communication services;
• Operating the telephone exchange;
• Maintaining good customer care;
• Assisting visitors with disabilities access information or services;
• Availing communication materials to waiting visitors;
• Maintaining a clean and uncongested reception area to promote a positive corporate image;
• Updating the commission’s telephone directory and disseminating the same across all offices;
• Issuing visitors passes;
• Receiving and directing visitors to relevant offices;
• Preparing and updating the visitors’ register;
• Recording, responding to and reporting customer complaints to the relevant officers; and
• Any other duties s may be assigned.

Requirements for Appointment

For appointment to this grade a candidate must have: –

• A diploma certificate in front office operations, customer care, communication studies, public relations or any other approved equivalent qualification from a recognized institution; Certificate in telephone operation, reception and front office or its equivalent from a recognized institution;
• Kenya certificate of secondary education mean grade ‘C-‘ (minus);
• Certificate in computer applications; and
• Meet the provision of Chapter Six of the Constitution.

Key Competencies and Skills

• Good analytical skills;
• Communication skills;
• Interpersonal skills; and
• Negotiation skills

Job Reference Number: KNCU/39/2022

Job Grade:  KNC 11

Remuneration

• Gross pay Ksh. 22,900 – 32,000
• Leave allowance –30% Basic Salary
• Medical Allowance – As per KNATCOM Medical Scheme
• Group Life & Accident Cover – As per KNATCOM Medical Scheme
• Terms Permanent and Pensionable

Job Description

The office assistant is responsible for the following functions:

• cleanliness of offices, equipment/apparatus when need be;
• office waste management;
• habitable office conditions;
• movement of office equipment, furniture and orderly arrangement;
• meeting venues timely arrangement;
• keeping inventory of kitchen equipment;
• office beverage and snacks preparation; and
• office and messengerial duties.

Duties and Responsibilities of the UNESCO Office Assistant

This is the entry position for Office Assistants. An Officer at this level will work under supervision of a Senior Officer. Duties and responsibilities will entail:

• cleaning offices, machines/ equipment/apparatus;
• collecting and disposing waste;
• dusting offices and ensuring habitable office conditions;
• moving or carrying office equipment, furniture and ensuring orderly arrangement and dispatching letters;
• arranging for meeting venues professionally and timely;
• keeping inventory of kitchen equipment;
• preparing and serving office tea;
• performing office and messengerial duties; and
• any other duties as may be assigned

Requirements for Appointment

For appointment to this grade a candidate must have:

• at least a mean Grade D+ (plus) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution;
• proficiency in English and Kiswahili languages;
• good inter-personal skills;

Key Competencies and Skills

• Communication skills
• Problem solving skills
• Neatness
• Time management
• Customer care
• Etiquette

Job Reference Number: KNCU/35/2022

Job Grade:  KNC 7

Remuneration

• Gross pay Ksh. 93,085.00 – 119,981.00
• Leave allowance –30% Basic Salary
• Medical Allowance – As per KNATCOM Medical Scheme
• Group Life & Accident Cover – As per KNATCOM Medical Scheme
• Terms Permanent and Pensionable

Purpose of the Job

The Corporate communication officer will be responsible in the development and implementation of Corporate Communication strategy

The Corporate Communication Officer is responsible for the following functions:

• develop communication policy and communication strategy;
• plan, develop and implement lobby and advocacy programs in the media to influence policy;
• coordinate, maintain, and update strategies and plans that involve but are not limited to promotional activities, public relations that influence public opinion;
• maintain regular contact with media representatives and stakeholders to promote good public relations for the Commission at national and international level;
• promptly respond to requests for information from the media, other stakeholders and the general public;
• organize conferences, workshops, special events and presentations for informational purposes;
• arrange public appearances, lectures, contests, or exhibitions for the Commission to inform the general public about the Commission’s activities;
• oversee the management of events across the Commission;
• edit content meant for public dissemination including speeches, statements and reports;
• coordinate the Commission’s brand strategy;

Continuation – Job Description for the UNESCO Corporate communication officer

• develop and monitor implementation of the Commission’s advertising Guidelines;
• coordinate crisis communication strategies on behalf of the Commission;
• facilitate the development of Information, Education, Communication (IEC) materials such as brochures, newsletters and magazines;
• oversee media engagement in the implementation of programmes activities;
• coordinate dissemination of content on the website and social media platforms;
• coordinate dissemination of information to internal and external stakeholders;
• develop the Commission’s CSR Policy and coordinate implementation of CSR initiatives; and
• oversee organizational protocol during various events for the Board of
  Management and Secretary General/CEO.

Duties and Responsibilities for the UNESCO Corporate communication officer

Duties and responsibilities will entail assisting in:

• drafting press releases and responding to media inquiries about the Commission;
• arranging speaking engagements for the Commission’s leadership and
• writing marketing materials or coordinating promotional events;
• monitoring and maintaining relations with a specific entity like the press, the government, consumers or interest groups representing the maritime sector;
• managing events stakeholder sensitization programs to deepen maritime sector knowledge;
• managing Digital & Media Relations including information sharing and invitations for KNATCO events;
• responding to all queries in respect of KNATCOM from general public, media, special interest groups etc;
• collecting, receiving and communicating information that may inform KNATCOM strategic direction of the maritime industry;
• preparing and submitting weekly, monthly and periodic reports within schedule and up to standard;

Continuation – Duties and Responsibilities for the UNESCO Corporate communication officer

• distributing press releases and media kits;
• maintaining and regularly update data base and mailing list of all stakeholders;
• preparing public relations materials to be used in various departmental events;
• monitoring the press on pertinent maritime issues;
• organizing events including press conferences, exhibitions, open days, workshops and fairs;
• keeping calendars and diarise events (editorial, press conferences, events);
• filing, folioing and maintain Corporate Communication Department registry;
• taking news worthy photos for the Commission’s photo gallery;
• compiling, receiving complaints and updating the Commission’s complaints register;
• compiling CSR and publicity reports and preparing proposals for Committee meetings;
• organizing and execution of Public relations campaigns and events;
• conducting customer satisfaction surveys; and
• editing publicity and communication materials as advised.
• any other duties as may be assigned

Requirements for Appointment

For appointment to this grade an officer must have at least:

• Bachelor’s Degree in Public relations, Communications, Journalism or any other equivalent qualifications from a recognized institution;
• Minimum KCSE C+ (plus) or its equivalent;
• Proficiency in computer applications; and

Key Competencies and Skills

• Analytical skills
• Communication skills
• Strategic and innovative thinking
• Interpersonal skills

Job Reference Number: KNCU/36/2022

Purpose of the Job 

The Senior Supply Chain Management Assistant is to assist the Commission to achieve its strategic goals through implementation of efficient and effective systems of acquisition of goods, works and services,
as well as disposal of assets. 

Remuneration 

• Gross pay Ksh. 56,521.00 – 87,827.00
• Leave allowance –30% Basic Salary
• Medical Allowance – As per KNATCOM Medical Scheme
• Group Life & Accident Cover - As per KNATCOM Medical Scheme
• Terms Permanent and Pensionable

Job Description

The Senior Supply Chain Management Assistant is responsible of the following functions:

• provide advisory/professional opinion on procurement matters to the Accounting Officer (Secretary General/CEO) to ensure compliance with the Public Procurement and Asset Disposal Act 2015;
• co-ordinate the preparation and implementation of the Annual Procurement Plan;
• maintain and continually update the list of registered suppliers;
• prepare, publish and distribute procurement and disposal opportunities;
• co-ordinate receiving, opening and evaluation of Quotations, Bids, Tenders, Proposals and Expressions of Interest;
• carry out procurement and disposal activities in accordance with the Public Procurement and Asset Disposal Act 2015 and KNATCOM Procurement Manual and Policies;
• review and maintain records of purchased goods, works and services, including costs, deliveries and inventories;
• undertake market surveys;
• monitor contract management;
• maintain optimal stock levels and carry out quarterly and annual stock take;
• provide secretariat services to the procurement committees which may be constituted by the Secretary General/CEO;

Duties and Responsibilities

Duties and responsibilities will entail assisting in:

• ensuring safe custody of all procurements records;
• collecting and compiling statistical data relating to stores;
• monitoring and reporting on stock levels;
• dentifying and advising on obsolete stores;
• preparing and maintaining stores records;
• receipting and issuing stores;
• coordinating and conducting training, guidance and supervision of staff on management of stores;
• ensuring proper sorting and orderly arrangement of store items; and
• any other duties as may be assigned

Requirements for Appointment

For appointment to this grade, a person must have:

• diploma in Procurement & Supplies Management/Store-Keeping, Business Administration or other relevant field from a recognized institution;
• foundation diploma from the Chartered Institute of Purchasing and Supplies (CIPS) or any other relevant equivalent qualification;
• a minimum of four (4) years relevant work experience;
• proficiency in computer applications;
• member of professional body either KISM or CIPS;

Key Competencies and Skills

• Analytical skills
• Communication skills
• Interpersonal skills
• iNegotiation skills

Job Reference Number: KNCU/34/2022

Purpose of the Job 

The Office Administrator is responsible for ensuring appropriate reception of visitors and facilitating communication into and out of the Commission, taking care of a given office in terms of making
appointments and dealing with enquiries; receiving and attending to visitors; handling correspondence, office documents and equipment; recording dictation in shorthand, drafting and operating computers,
photocopying and undertaking routine office duties; and ensuring security of office documents and equipment.

Remuneration 

• Gross pay Ksh. 93,085.00 – 119,981.00
• Leave allowance –30% Basic Salary
• Medical Allowance – As per KNATCOM Medical Scheme
• Group Life & Accident Cover - As per KNATCOM Medical Scheme
• Terms Permanent and Pensionable

Job Description

The office Administrator is responsible for the following functions:

• carry out office administration and handling enquiries;
• receive and attending to clients;
• operate office machines;
• handle office petty cash and ensuring security of office documents, records and secretarial equipment.
• record dictation in shorthand; typing, processing data and reprography;
• reserve appointments and maintaining office diary;
• handle correspondences, telephone calls, office documents and equipment;
•  plan and organizing meetings, workshop/conferences and seminars;
• deal with protocols and travel itineraries; ensuring good office layout

Duties and Responsibilities

Duties and responsibilities will entail assisting in:

• attending to visitors/clients;
• handling telephone calls and enquiries;
• handling customer inquiries and complaints;
• ensuring security of office records, equipment and documents;
• ensuring confidentiality of office information;
• record keeping for correspondences and file movement;
• managing office protocol and etiquette;
• managing petty cash for the respective office; 
• maintaining an up to date file movement register;
• coordinating the general administration of the respective department/office;

Requirements for Appointment

For appointment to this grade a candidate must have: -

• Bachelor’s Degree in Secretarial Studies or any other equivalent from a recognized institution;
• Have passed the following examinations from the Kenya National Examinations Agency (KNEC);
• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
  • Shorthand III (120 w.p.m);
  • Business English III/Communications I;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
  • Commerce II;
• Proficiency in computer applications;
• Demonstrated results in work performance; and

Key Competencies and Skills

• Analytical skills
• Communication skills
• Strategic and innovative thinking
• Interpersonal skills
• Negotiation skills

Job Reference Number: KNCU/33/2022

Purpose of the Job 

The Officer, Planning is responsible for initiating policy formulation, quality assurance, risk management and coordination, performance management, monitoring & evaluation, business re-engineering,
development, review of the Strategic Plan of the Commission and intellectual property management.

Remuneration Gross 

• pay Ksh. 93,085.00 – 119,981.00
• Leave allowance –30% Basic Salary
• Medical Allowance – As per KNATCOM Medical Scheme
• Group Life & Accident Cover - As per KNATCOM Medical Scheme
• Terms Permanent and Pensionable

Job Description

The Officer, Planning is responsible for assisting in the following functions:

• initiate the development of the Commission’s corporate long and short-term strategies and monitor the implementation;
• coordinate and monitor the implementation of the Strategic Plan;
• monitor and evaluate budget implementation;
• develop and review policies and procedures on planning and quality assurance;
• develop and report on the implementation of the Commission’s annual work plans;
• identify resource needs and prioritize the Commission’s
• performance contract management;
• risk management and coordination;
• identify, develop and manage the Commission’s innovation framework;
• manage the Commission’s intellectual property framework;
• oversee quality management in line with established systems and procedures including Quality Management Systems and ISO requirements to achieve goals,
• objectives and work standards;
• monitor and evaluate the Commission’s projects; and
• manage business process reengineering initiatives.

Duties and Responsibilities

Duties and responsibilities will entail assisting in:

• compiling various monitoring and evaluation reports;
• implementing the Commission’s internal policies, regulations, Guidelines and strategies;
• assessing the strengths and weakness of policy options;
• analyzing policy recommendations from various Programmes and Departments;
• receiving and analyzing periodic performance reports to relevant authorities;
• contributing to the organizational budget planning cycle through aligning the budget and the Strategic Plan; disseminating policies, Guidelines, strategies, monitoring and evaluation report and performance reports to relevant
• Programmes and Departments; and
• any other duties as may be assigned

Requirements for Appointment

For appointment to this grade, a person must have:

• Bachelor’s Degree in any of the following fields: Economics, Statistics or equivalent qualifications from a recognized institution;
• proficiency in computer applications; and

Job Reference Number: KNCU/32/2022

Purpose of the Job 

The Officer, Partnership and Resource Mobilization is responsible for developing and implementation of partnership and resource mobilization strategy.

Remuneration Gross 

• pay Ksh. 93,085.00 – 119,981.00
• Leave allowance –30% Basic Salary
• Medical Allowance – As per KNATCOM Medical Scheme
• Group Life & Accident Cover - As per KNATCOM Medical Scheme
• Terms Permanent and Pensionable

Job Description

The Senior Officer, Partnerships and Resource Mobilization is responsible for the following;

• develop and implement partnership and resource mobilization strategies for the Commission;
• map and engage strategic partners in UNESCO’s areas of competence;
• coordinate and manage existing partnership to enhance effectiveness and efficiency;
• idevelop and manage MOUs between the Commission and strategic partners;
• coordinate cross-programme partnership for realization of synergy;
• develop and manage financial tracking and reporting on partnership activities;
• conduct analysis of potential partners for networking and liaison with key incountry and international development partners;
• provide support to programme based partnerships and resource mobilisation initiatives
• coordinate establishment of proposal development working groups with representatives from key partners and within the Commission;
• initiate and negotiate for strategic partnerships on the UNESCO five areas of competence; and

Duties and Responsibilities

Duties and Responsibilities entail assisting in:

• providing support in the development, implementation and monitoring of partnerships and resources mobilization strategy;
• providing data and information for mobilizing funds from local and international partners;
• collecting data and information for research on potential partners on UNESCO areas of competence;
• imapping and maintaining a database of strategic partners to facilitate effective management;
• identifying and facilitating cofinancing opportunities with partner organizations;
• providing data and information for developing annual work plans based on the approved strategy;
• providing data and information for developing webbased resource mobilization for support of programme activities;
• assisting in the preparation of funding proposals and follow up activities;
• organizing engagements for partnership building between the commission and potential partners;
• providing logistical support for building capacity of programme staff on resource mobilization and establishment of effective partnerships;
• gathering data and information for selection and nomination of UNESCO prizes, fellowships and awards;
• any other duties as may be assigned.

Requirements for Appointment

For appointment to this grade, a candidate must have:

• Bachelor’s Degree in Education, Natural Sciences, Environmental sciences, Social Sciences, Humanities, Cultural studies, Anthropology, Communication, Journalism, Economics or a related field from a recognized university; and
• proficiency in computer applications. 

Job Reference Number: KNCU/31/2022

Purpose of the Job 

The Senior accountant is responsible for the prudent management of the Commission’s financial resources and providing accurate and timely financial information for decision support by both management and the Board.

Remuneration Gross

• pay Ksh. 131,769.00 – 164,420.00
• Leave allowance –30% Basic Salary
• Medical Allowance – As per KNATCOM Medical Scheme
• Group Life & Accident Cover - As per KNATCOM Medical Scheme
• Terms Permanent and Pensionable

Job Description

The Senior Accountant is responsible for developing financial system and implementing sound financial policies, systems, procedures and internal controls in compliance with Statutory Regulations and International Accounting Standards and communication of the financial policies, strategies, and plans and ensure their evaluation thereof.

Revenue Collections & Managements

• receipting of cash received;
• posting revenue collected in the cashbook in a timely manner;
• prepare revenue reports to ascertain the total revenue collected;
• mobilize, negotiate and source for funds for the Commission; and
• devise new revenue sources.

Budgeting and Budget Control

• formulate and interpret the budget and finance policies and coordinate the preparation of the annual budget plans, and establishment of proper internal financial controls;
• develop budgeting and financial instruments and submit to the relevant and authorized Offices in good time and provide follow up activities as may be required;
• prepare annual estimates of revenue and expenditure (annual budget) coordination of the budget process;
• authorization of expenditure;
• maintenance of vote book;

Records & Accounting

• maintain a chart of Accounts and classification of accounting transactions;
• ensure compliance with all financial legal and regulatory requirements;
• manage the payment system by ensuring adequate controls in verification examination of payment vouchers and settlements of trade payables as they fall due;
• ensure payments and transfers are done in the most efficient manner without loss to the Commission;
• monitor, guide and advice on appropriate and accurate bookkeeping;

Management of Working Capital

• monitor cash flow and oversee the Commission financial peormance against the budget and operational requirements;
• manage cash flow and forecasting, and control the commitment of funds and expenditure trends, in line with existing regulations;
• prepare weekly cash-flow reports;
• prepare cash-flow forecasts with cash need requests; and
• maintain asset register.

Preparation of the Financial Statements

• process journals to correct errors;
• review bank and cash reconciliations;
• reconcile and close all General Ledger accounts of the Commission monthly; and
• generate financial statements.

Investment

• perform cash use projection;
• identify suitable investment options;
• process funds transfer for investments;
• monitor investments portfolio against cash requirements; and
• generate investment reports to management and the Board.

Duties and Responsibilities

Duties and responsibilities will entail:

• Preparing EFT/RTGS files and upload in the bank payment system upon receipt of authorized voucher/imprest warrant within the day of receipt;
• Preparing and maintaining accurate prepayments, accruals and provision schedules;
• Posting journals to recognize bank charges on a monthly basis and submit a summary report to the Chief accountant by 5th of the following month;
• Collecting all dishonoured payments cheques /EFTs/RTGS from the various banks, and reversing in the system and forward for replacement;
• maintaining cheque books and cash book records as well as financial statements and entries to monthly accounts in accordance with accounting regulations;
• preparing monthly tax returns to ensure compliance with periodic tax payments,
• information reporting and other statutory requirements as well providing advice to Management on the effective strategies for minimizing tax liability;
• ensuring the proper maintenance, storage and security of financial and
• accounting documents in order to ensure that they are properly filed, secured and readily accessible for action;
• ensuring Reconciliation of imprest Accounts and preparation of recovery reports fortnightly;
• responsible for all organizational transactions with banks, KRA and other institutions;
• ensuring Month end close of the General Ledger i.e. Transfer to Financial Reporting
• ensuring timely disbursement and payments for goods and services as per contract terms;.
• participating in preparation of Departmental Budget, work plans and procurement plans
• any other duties as may be assigned

Requirements for Appointment

For appointment to this grade, a candidate must have:

• minimum Four (4) year relevant working experience;
• Minimum of a Bachelor’s Degree in Commerce, Business Administration, Business management (Finance or Accounting option) or other relevant and equivalentqualifications from a recognized institution;
• certified public accountants (CPA K) examination or ACCA affiliate exams.
• proficiency in computer applications;
• shown merit and ability as reflected in work performance and results; and
• vsupervisory course not shorter than 2 weeks

Job Reference Number:KNCU/30/2022

Purpose of the Job 

The Principal Accountant is responsible for the prudent management of the Commission’s financial resources and providing accurate and timely financial information for decision support by both management and the Board

Remuneration Gross

• pay Ksh. 131,769.00 – 164,420.00
• Leave allowance –30% Basic Salary
• Medical Allowance – As per KNATCOM Medical Scheme
• Group Life & Accident Cover - As per KNATCOM Medical Scheme
• Terms Permanent and Pensionable

Job Description

The Senior Accountant is responsible for developing financial system and implementing sound financial policies, systems, procedures and internal controls in compliance with Statutory Regulations and International Accounting Standards and communication of the financial policies, strategies, and plans and ensure their evaluation thereof.

Revenue Collections & Managements

• receipting of cash received;
• posting revenue collected in the cashbook in a timely manner;
• prepare revenue reports to ascertain the total revenue collected;
• mobilize, negotiate and source for funds for the Commission; and
• devise new revenue sources.

Budgeting and Budget Control

• formulate and interpret the budget and finance policies and coordinate the preparation of the annual budget plans, and establishment of proper internal financial controls;
• develop budgeting and financial instruments and submit to the relevant and authorized Offices in good time and provide follow up activities as may be required;
• prepare annual estimates of revenue and expenditure (annual budget) coordination of the budget process;
• authorization of expenditure;
• maintenance of vote book;

Records & Accounting

• maintain a chart of Accounts and classification of accounting transactions;
• ensure compliance with all financial legal and regulatory requirements;
• manage the payment system by ensuring adequate controls in verification examination of payment vouchers and settlements of trade payables as they fall due;
• ensure payments and transfers are done in the most efficient manner without loss to the Commission;
• monitor, guide and advice on appropriate and accurate bookkeeping;

Management of Working Capital

• monitor cash flow and oversee the Commission financial peormance against the budget and operational requirements;
• manage cash flow and forecasting, and control the commitment of funds and expenditure trends, in line with existing regulations;
• prepare weekly cash-flow reports;
• prepare cash-flow forecasts with cash need requests; and
• maintain asset register.

Preparation of the Financial Statements

• process journals to correct errors;
• review bank and cash reconciliations;
• reconcile and close all General Ledger accounts of the Commission monthly; and
• generate financial statements.

Investment

• perform cash use projection;
• identify suitable investment options;
• process funds transfer for investments;
• monitor investments portfolio against cash requirements; and
• generate investment reports to management and the Board.

Duties and Responsibilities

Duties and responsibilities will entail:

• Preparing EFT/RTGS files and upload in the bank payment system upon receipt of authorized voucher/imprest warrant within the day of receipt;
• Preparing and maintaining accurate prepayments, accruals and provision schedules;
• Posting journals to recognize bank charges on a monthly basis and submit a summary report to the Chief accountant by 5th of the following month;
• Collecting all dishonoured payments cheques /EFTs/RTGS from the various banks, and reversing in the system and forward for replacement;
• maintaining cheque books and cash book records as well as financial statements and entries to monthly accounts in accordance with accounting regulations;
• preparing monthly tax returns to ensure compliance with periodic tax payments,
• information reporting and other statutory requirements as well providing advice to Management on the effective strategies for minimizing tax liability;
• ensuring the proper maintenance, storage and security of financial and
• accounting documents in order to ensure that they are properly filed, secured and readily accessible for action;
• ensuring Reconciliation of imprest Accounts and preparation of recovery reports fortnightly;
• responsible for all organizational transactions with banks, KRA and other institutions;
• ensuring Month end close of the General Ledger i.e. Transfer to Financial Reporting
• ensuring timely disbursement and payments for goods and services as per contract terms;.
• participating in preparation of Departmental Budget, work plans and procurement plans
• any other duties as may be assigned

Requirements for Appointment

For appointment to this grade, an officer must have:

• a minimum of eight (8) years relevant work experience with at least three (3) years in supervisory role;
• a minimum of Master’s Degree in Commerce, Business Administration, Business management (Finance or Accounting option) or other relevant and equivalent
• qualifications from a recognized institution;
• Bachelor’s Degree in Commerce, Business Administration, Business management (Finance or Accounting option) or other relevant and equivalent qualifications from a recognized institution;
• certified public accountants (CPA K) examination or ACCA affiliate exams.
• membership in good standing of the institute of certified public accountants of Kenya (ICPAK) or any other recognized professional body;
• demonstrated results in work performance;
• shown merit and ability as reflected in work performance and results;
• management course lasting not less than four (4) weeks from a recognized institution;
• proficiency in computer applications; and proven interaction with finance/accounting application/software.
• Conversant with finance ERP;
• Conversant with the Public Finance Management Act. 

Job Reference Number: KNCU/23/2022

Purpose of the Job 

The Manager, Human Resource & Administration is responsible for ensuring availability of competent and adequate personnel across all the departments and branches of the Commission to meet its objectives. He/She is responsible for management of the Human Resource Function; including formulation, periodic review and implementation of HR policies; compensation and benefits; staff training and development (competent and productive workforce); employee industrial relations; and performance management.

Remuneration Gross

• pay Ksh. Gross pay Ksh. 235,789.00 - 305,522.00
• Leave allowance –30% Basic Salary
• Medical Allowance - As per KNATCOM Medical Scheme
• Group Life & Accident Cover - As per KNATCOM Medical Scheme
• Terms Permanent and Pensionable

Job Description

The Manager Human Resources & Administration is responsible for the following functions:

• provide professional leadership in the development and implementation of Human Resource plans and budgets, outlining activities to be undertaken, resource requirements, key performance measures and indicators as well as expected outcomes;
• conduct workforce analysis, determine optimum staff requirements and design organizational structure that maximizes synergies across functions to support the implementation of the Commission’s strategic plan;
• conduct job analysis in order to develop job descriptions and competency profiles to facilitate Human Resource planning, staff recruitment and selection,
• performance management, training and development, job evaluation and pay structure design as well as career planning;
• coordinate the recruitment and selection process in order to ensure that KNATCOM has a critical mass of qualified Human Resource with the required competencies necessary for implementation of departments strategic management plans;
• assess training needs analysis and baseline attitude surveys in order to design and implement relevant training programmes aimed at building capacity by equipping staff with the necessary knowledge, skills and behaviour characteristics in line with the strategic plan;
• coordinate implementation of the performance management system and ensure that individual and team performance is continuously monitored and measured against realistic but challenging targets aligned to the strategic direction by clearly
• defining performance measures and indicators, expected timeframe as well as resource requirements;
• ensure timely and accurate processing of the payroll;

Duties and Responsibilities

Duties and responsibilities will entail:

• providing professional leadership in the development and implementation of human resources plans and budgets, outlining activities to be undertaken, resource requirements, key performance measures and indicators as well as
• expected outcomes;
• conducting workforce analysis, determine optimum staff requirements and design organizational structure that maximizes synergies across functions to support the implementation of the commission’s strategic plan;
• analyzing organizational structures, business processes and workplace relationships in order to eliminate hierarchical layers and strengthen opportunities for increased collaboration through flexible work teams;
• conducting job analysis in order to develop job descriptions and competency profiles to facilitate Human Resource planning, staff recruitment and selection, performance management, training and development, job evaluation and pay structure design as well as career planning;
• coordinating the recruitment and selection process in order to ensure that the
• commission has a critical mass of qualified human resources with the required
• competencies necessary for implementation of departments strategic management plans;

Requirements for Appointment

For appointment to this grade a candidate must have:

• a minimum period of ten (10) years relevant work experience four (4) of which should be in supervisory role in comparable and relevant position.
• A minimum of Master’s Degree in Human Resource management, social sciences, Arts, Government, Political Science or Public Administration or equivalent qualification from a recognized institution;
• Bachelor’s Degree in Human Resource management, social sciences, Arts, Government, Political Science or Public Administration or equivalent qualification from a recognized institution;
• leadership course or its equivalent lasting not less than four (4) weeks;
• membership of the institute of Human Resource management;
• proficiency in computer applications;
• demonstrated results in work performance