2 Office Administrators job at Kenya National Commission for UNESCO
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Vacancy title:
2 Office Administrators

[ Type: FULL TIME , Industry: Education, and Training , Category: Admin & Office ]

Jobs at:

Kenya National Commission for UNESCO

Deadline of this Job:
31 October 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Tuesday, September 13, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:
2 Office Administrators

Job Reference Number
: KNCU/34/2022

Purpose of the Job
The Office Administrator is responsible for ensuring appropriate reception of visitors and facilitating communication into and out of the Commission, taking care of a given office in terms of making
appointments and dealing with enquiries; receiving and attending to visitors; handling correspondence, office documents and equipment; recording dictation in shorthand, drafting and operating computers,
photocopying and undertaking routine office duties; and ensuring security of office documents and equipment.

Remuneration
Gross pay Ksh. 93,085.00 – 119,981.00
Leave allowance –30% Basic Salary
Medical Allowance – As per KNATCOM Medical Scheme
Group Life & Accident Cover - As per KNATCOM Medical Scheme
Terms Permanent and Pensionable

Job Description
The office Administrator is responsible for the following functions:
• carry out office administration and handling enquiries;
• receive and attending to clients;
• operate office machines;
• handle office petty cash and ensuring security of office documents, records and secretarial equipment.
• record dictation in shorthand; typing, processing data and reprography;
• reserve appointments and maintaining office diary;
• handle correspondences, telephone calls, office documents and equipment;
• plan and organizing meetings, workshop/conferences and seminars;
• deal with protocols and travel itineraries; ensuring good office layout

Duties and Responsibilities
Duties and responsibilities will entail assisting in:
• attending to visitors/clients;
• handling telephone calls and enquiries;
• handling customer inquiries and complaints;
• ensuring security of office records, equipment and documents;
• ensuring confidentiality of office information;
• record keeping for correspondences and file movement;
• managing office protocol and etiquette;
• managing petty cash for the respective office;
• maintaining an up to date file movement register;
• coordinating the general administration of the respective department/office;

Requirements for Appointment
For appointment to this grade a candidate must have: -
• Bachelor’s Degree in Secretarial Studies or any other equivalent from a recognized institution;
• Have passed the following examinations from the Kenya National Examinations Agency (KNEC);
• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
• Shorthand III (120 w.p.m);
• Business English III/Communications I;
• Office Management III/Office Administration and Management III;
• Secretarial Duties II;
• Commerce II;
• Proficiency in computer applications;
• Demonstrated results in work performance; and

Key Competencies and Skills
• Analytical skills
• Communication skills
• Strategic and innovative thinking
• Interpersonal skills
• Negotiation skills


Job Experience: No Requirements

Work Hours: 8


Level of Education:
Bachelor Degree

Job application procedure

Interested and qualified? Go to Kenya National Commission for UNESCO on unesco.go.ke to apply


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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Kenya
Job Type: Full-time
Deadline of this Job: 31 October 2022
Duty Station: Nairobi
Posted: 13-09-2022
No of Jobs: 2
Start Publishing: 13-09-2022
Stop Publishing (Put date of 2030): 13-09-2066
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