Vacancy title:
2 Office Administrators
Jobs at:
Kenya National Commission for UNESCODeadline of this Job:
31 October 2022
Summary
Date Posted: Tuesday, September 13, 2022 , Base Salary: Not Disclosed
JOB DETAILS:
2 Office Administrators
Job Reference Number: KNCU/34/2022
Purpose of the Job
The Office Administrator is responsible for ensuring appropriate reception of visitors and facilitating communication into and out of the Commission, taking care of a given office in terms of making
appointments and dealing with enquiries; receiving and attending to visitors; handling correspondence, office documents and equipment; recording dictation in shorthand, drafting and operating computers,
photocopying and undertaking routine office duties; and ensuring security of office documents and equipment.
Remuneration
Gross pay Ksh. 93,085.00 – 119,981.00
Leave allowance –30% Basic Salary
Medical Allowance – As per KNATCOM Medical Scheme
Group Life & Accident Cover - As per KNATCOM Medical Scheme
Terms Permanent and Pensionable
Job Description
The office Administrator is responsible for the following functions:
• carry out office administration and handling enquiries;
• receive and attending to clients;
• operate office machines;
• handle office petty cash and ensuring security of office documents, records and secretarial equipment.
• record dictation in shorthand; typing, processing data and reprography;
• reserve appointments and maintaining office diary;
• handle correspondences, telephone calls, office documents and equipment;
• plan and organizing meetings, workshop/conferences and seminars;
• deal with protocols and travel itineraries; ensuring good office layout
Duties and Responsibilities
Duties and responsibilities will entail assisting in:
• attending to visitors/clients;
• handling telephone calls and enquiries;
• handling customer inquiries and complaints;
• ensuring security of office records, equipment and documents;
• ensuring confidentiality of office information;
• record keeping for correspondences and file movement;
• managing office protocol and etiquette;
• managing petty cash for the respective office;
• maintaining an up to date file movement register;
• coordinating the general administration of the respective department/office;
Requirements for Appointment
For appointment to this grade a candidate must have: -
• Bachelor’s Degree in Secretarial Studies or any other equivalent from a recognized institution;
• Have passed the following examinations from the Kenya National Examinations Agency (KNEC);
• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
• Shorthand III (120 w.p.m);
• Business English III/Communications I;
• Office Management III/Office Administration and Management III;
• Secretarial Duties II;
• Commerce II;
• Proficiency in computer applications;
• Demonstrated results in work performance; and
Key Competencies and Skills
• Analytical skills
• Communication skills
• Strategic and innovative thinking
• Interpersonal skills
• Negotiation skills
Job Experience: No Requirements
Work Hours: 8
Level of Education: Bachelor Degree
Job application procedure
Interested and qualified? Go to Kenya National Commission for UNESCO on unesco.go.ke to apply
All Jobs
Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.