Deadline of this Job: 15 February 2023
The Admin and Finance Manager is responsible for all financial and administrative operations in WASH-FIN 2’s Nairobi, Kenya, office. S/he will maintain a record of all expenditures as well as receipts of funds, prepare all the documentation related to purchase or disbursement of funds. S/he will also oversee all administrative functions including general office administration, human resources functions, and procurement. The Admin and Finance Manager is a full-time position with an expected duration through October 2027.
Responsibilities
• Responsible for preparing monthly cost projections and executing all project payments, including preparing disbursement vouchers and supporting documentation, and uploading costs to QuickBooks;
• Lead local procurement process following USAID regulations and company policies and procedure;
• Maintain filing system and safeguard important project documents;
• Ensure project is following best practices in all administrative, operations and financial aspects in compliance with USAID regulation on company policies;
• Collaborate in development and maintenance of security measures and security manual for Kenya activities;
• Facilitate to logistics for special events, staff meetings and workshops;
• Potential to supervise one junior admin/finance staff position depending on eventual project staffing needs; and
• Perform other operational duties as requested by Kenya Team Lead and/or Operations backstop.
Qualifications
• University degree in accounting or finance or any other similar degree;
• Minimum of ten years of work experience required;
• At least five years’ experience supporting the management of USAID-funded projects highly preferred;
• Certified Public Accountant (CPA) training and/or qualification preferred;
• Excellent knowledge of information and computer technology, with expertise in accounting software QuickBooks; and
• Excellent command of English language is required.
• Kenyan nationals are strongly encouraged to apply
Deadline of this Job: 31 January 2023The Admin and Finance Manager is responsible for all financial and administrative operations in WASH-FIN 2’s Nairobi, Kenya, office. S/he will maintain a record of all expenditures as well as receipts of funds, prepare all the documentation related to purchase or disbursement of funds. S/he will also oversee all administrative functions including general office administration, human resources functions, and procurement. The Admin and Finance Manager is a full-time position with an expected duration through October 2027.
Responsibilities
• Responsible for preparing monthly cost projections and executing all project payments, including preparing disbursement vouchers and supporting documentation, and uploading costs to QuickBooks;
• Lead local procurement process following USAID regulations and company policies and procedure;
• Maintain filing system and safeguard important project documents;
• Ensure project is following best practices in all administrative, operations and financial aspects in compliance with USAID regulation on company policies;
• Collaborate in development and maintenance of security measures and security manual for Kenya activities;
• Facilitate to logistics for special events, staff meetings and workshops;
• Potential to supervise one junior admin/finance staff position depending on eventual project staffing needs; and
• Perform other operational duties as requested by Kenya Team Lead and/or Operations backstop.
Qualifications
• University degree in accounting or finance or any other similar degree;
• Minimum of ten years of work experience required;
• At least five years’ experience supporting the management of USAID-funded projects highly preferred;
• Certified Public Accountant (CPA) training and/or qualification preferred;
• Excellent knowledge of information and computer technology, with expertise in accounting software QuickBooks; and
• Excellent command of English language is required.
• Kenyan nationals are strongly encouraged to apply
JOB PURPOSE
The purpose of this post is to lead a cross-functional field team, and to provide technical coordination and support to the county government(s) to incorporate disaster risk reduction (DRR) and climate change adaptation (CCA) for improved food security and nutrition.
KEY ACCOUNTABILITIES (not all-inclusive)
Planning and implementation
• Lead, plan and manage WFP programmes within the areas of assignment to ensure effective and efficient delivery of food assistance and that daily operational issues are timely resolved to prevent losses, delays or reputational risks;
• Provide technical guidance to the county governments in capacity needs mapping to identify gaps in disaster risk reduction and climate change adaptation. This may include policies and legislation, humanitarian supply chain management, food security coordination, food security analysis and monitoring systems;
• Collaborate with county government departments to design and implement programmes that strengthen the capacity of county and community institutions to prepare for, and respond to climatic shocks, and build resilient food systems while protecting the most vulnerable members, including women.
• Help the county government(s) incorporate age and gender-responsive food security concerns and climate change adaptation options into their policies, plans and budgets;
• Facilitate the integration of DRR/CCA approaches and tools into resilient livelihoods, market support, nutrition, school meals and shock-responsive safety nets;
• Coordinate targeting of vulnerable communities, adoption of new projects or approaches on sustainable, inclusive resilient food systems. Identify communities ready to transition from support and select new expansion areas in consultation the relevant county departments.
Partnerships, Coordination and Resource Mobilisation,
• Establish and maintain partnerships at county level, and identify synergistic opportunities for collaborations for locally-driven solutions (includes private sector and civil society);
• Manage and monitor performance of partners or contractors, and verify monthly invoices before submitting to the country offices;
• Ensure WFP’s representation in the relevant coordination forums at county level;
• Contribute to preparation of funding proposals, ensuring funding is utilised according to the donor requirements/earmarking conditions, and advocate for increased investments on DRR/CCA by the county government(s);
• Plan and manage donor missions to the areas of operations.
• Liaise with technical and functional areas in Nairobi to support effective programme delivery
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