Deadline of this Job: 16 January 2023
Main responsibilities
BUDGET
• Cooperates with country administrators to draft the new budget of a new project in conformity to the plan and to the sustainability of the Regional Coordination;
PROJECT MANAGEMENT
• In the beginning of the project, receives the procurement plan from the Project Manager through Country Administrator, verifies the congruency of this plan to the budget and necessary procedures, then uploads it into the internal data base;
• Once requested to the Headquarter, receives the Italian Costs of the area of his/her competences and will send it to the Country Administrator;
• Carries out the monitoring of procurement's development, receiving from country missions the new procurement processes; reviews the procurement packages to ensure that they are in line with COOPI procedures ad donors requirements, endorsing the Procurement Orders approval;
• Makes sure of a continuous congruity between the project and country's accountability, verifying the coherency between accountability and internal documents;
• Verifies and monitors grants to receive;
RECRUITMENT AND TRAINING
• Participates to the recruitment process of new admin candidates: interviews, tests and final evaluation;
• Evaluates the Country and Project Administrator at the end of the contract;
BALANCE
• Verifies the correct and complete of data compilation of each country regarding the balance and data transmission to the Headquarter;
REPORT (INTERIM OR FINAL REPORT)
• Pans and monitors the time taken to produce reports to represent in Italy and abroad, specifically in his/her area of competence;
• Verifies and approves the interim and final financial reports that are made on site. Finalizes and approves the final reports that should be transmitted by Milan. Completes the project reconciliation;
• Supports the audit activities in the Headquarter for his/her countries of reference;
Main responsibilities
BUDGET
• Cooperates with country administrators to draft the new budget of a new project in conformity to the plan and to the sustainability of the Regional Coordination;
PROJECT MANAGEMENT
• In the beginning of the project, receives the procurement plan from the Project Manager through Country Administrator, verifies the congruency of this plan to the budget and necessary procedures, then uploads it into the internal data base;
• Once requested to the Headquarter, receives the Italian Costs of the area of his/her competences and will send it to the Country Administrator;
• Carries out the monitoring of procurement's development, receiving from country missions the new procurement processes; reviews the procurement packages to ensure that they are in line with COOPI procedures ad donors requirements, endorsing the Procurement Orders approval;
• Makes sure of a continuous congruity between the project and country's accountability, verifying the coherency between accountability and internal documents;
• Verifies and monitors grants to receive;
RECRUITMENT AND TRAINING
• Participates to the recruitment process of new admin candidates: interviews, tests and final evaluation;
• Evaluates the Country and Project Administrator at the end of the contract;
BALANCE
• Verifies the correct and complete of data compilation of each country regarding the balance and data transmission to the Headquarter;
REPORT (INTERIM OR FINAL REPORT)
• Pans and monitors the time taken to produce reports to represent in Italy and abroad, specifically in his/her area of competence;
• Verifies and approves the interim and final financial reports that are made on site. Finalizes and approves the final reports that should be transmitted by Milan. Completes the project reconciliation;
• Supports the audit activities in the Headquarter for his/her countries of reference;
Deadline of this Job: 30 January 2023
Reporting to FOSA Manager
Grade: CUSACCO/SSG5
Duties & Responsibilities
• Customer service
• Delivers files and other documents within the offices
• Photocopies and duplicates official documents
• Collects and posts mail, parcels
• Run errands in the office
• Prepares and serve tea
• Carries out cleaning and keeps offices tidy
• Market and cross-sell the Sacco products and services
• Handle the roles as the Sacco driver
• Perform any other duties assigned by his/her superiors
Personal Attributes
The holder of the Support Staff position must;
• Be of exemplary integrity and honesty
• Be decisive and possess quick judgment skills
• Be proactive and have initiative
• Have excellent communication and interpersonal skills
• Be a team player
Minimum Qualifications
• Must be physically fit
• Posses a valid health certificate from the MOH
• O Level or KSCE D+ certificate
• Computer proficiency an added advantage
• A valid driving license is an added advantage
• Housekeeping skills added advantage
• Possess Identification Document
Reporting to FOSA Manager
Grade: CUSACCO/SSG5
Duties & Responsibilities
• Customer service
• Delivers files and other documents within the offices
• Photocopies and duplicates official documents
• Collects and posts mail, parcels
• Run errands in the office
• Prepares and serve tea
• Carries out cleaning and keeps offices tidy
• Market and cross-sell the Sacco products and services
• Handle the roles as the Sacco driver
• Perform any other duties assigned by his/her superiors
Personal Attributes
The holder of the Support Staff position must;
• Be of exemplary integrity and honesty
• Be decisive and possess quick judgment skills
• Be proactive and have initiative
• Have excellent communication and interpersonal skills
• Be a team player
Minimum Qualifications
• Must be physically fit
• Posses a valid health certificate from the MOH
• O Level or KSCE D+ certificate
• Computer proficiency an added advantage
• A valid driving license is an added advantage
• Housekeeping skills added advantage
• Possess Identification Document
Deadline of this Job: 30 January 2023
Requirements for appointment:
• PhD degree in Administration, Business Studies, Social Sciences or its equivalent from an accredited and recognized University with ten (10) years relevant cumulative work experience, five (5) of which must have been served at the level of Senior Management in a University setup or in a comparable Institution OR;
• Master’s degree in Administration, Business Studies, Social Sciences or its equivalent from an accredited and recognized University with twelve (12) years relevant cumulative work experience, five (5) of which must have been served at the level of Senior Management in a University setup or in a comparable Institution;
• A registered member of a recognized professional body where relevant; and
• Practical knowledge of Information Communication Technology (ICT) applications in the relevant area is mandatory.
Duties and Responsibilities:
• Develop policies and strategies in liaison with various to guide in Management of University property and other resources.
• Prepare annual budgets to solicit for funds and resources to enable efficient provision of services.
• Prepare annual work plans in liaison with heads of departments/sections to outline the activities in the departments, timelines, responsible officers and resources required in order to ensure efficiency in operations.
• Prepare monthly and quarterly performance reports by consolidating departmental reports to inform decisions by Management.
• Allocate work to staff him/her to ensure department effectiveness is achieved
• Monitor and evaluate performance of staff in department to ensure performance at expected levels.
• Monitor and evaluate reports from various departments or sections in the University to check compliance or non-compliance and give recommendations.
• Approve activities within Department under him/her to ensure they are within the budget.
• Maintain University records to ensure completeness, safe storage and easy retrieval, if required.
• Prepare and circulate notices and agendas for monthly Committee meetings to inform and prepare members prior to the meeting.
• Prepare minutes of the various Committee meetings in their docket for record and inform on action to be taken arising from deliberations of the meeting.
Other Vacancies
Requirements for appointment:
• PhD degree in Administration, Business Studies, Social Sciences or its equivalent from an accredited and recognized University with ten (10) years relevant cumulative work experience, five (5) of which must have been served at the level of Senior Management in a University setup or in a comparable Institution OR;
• Master’s degree in Administration, Business Studies, Social Sciences or its equivalent from an accredited and recognized University with twelve (12) years relevant cumulative work experience, five (5) of which must have been served at the level of Senior Management in a University setup or in a comparable Institution;
• A registered member of a recognized professional body where relevant; and
• Practical knowledge of Information Communication Technology (ICT) applications in the relevant area is mandatory.
Duties and Responsibilities:
• Develop policies and strategies in liaison with various to guide in Management of University property and other resources.
• Prepare annual budgets to solicit for funds and resources to enable efficient provision of services.
• Prepare annual work plans in liaison with heads of departments/sections to outline the activities in the departments, timelines, responsible officers and resources required in order to ensure efficiency in operations.
• Prepare monthly and quarterly performance reports by consolidating departmental reports to inform decisions by Management.
• Allocate work to staff him/her to ensure department effectiveness is achieved
• Monitor and evaluate performance of staff in department to ensure performance at expected levels.
• Monitor and evaluate reports from various departments or sections in the University to check compliance or non-compliance and give recommendations.
• Approve activities within Department under him/her to ensure they are within the budget.
• Maintain University records to ensure completeness, safe storage and easy retrieval, if required.
• Prepare and circulate notices and agendas for monthly Committee meetings to inform and prepare members prior to the meeting.
• Prepare minutes of the various Committee meetings in their docket for record and inform on action to be taken arising from deliberations of the meeting.
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Deadline of this Job: 30 January 2023
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