Deadline of this Job: 16 January 2023
JOB DETAILS:Key Requirements:
• Develop review and implement policies, procedures and practices that support attainment of company goals and objectives.
• Ensure staff recruitment for regular and term contracts. Develop and ensure proper induction of all new staff as per the Company’s standards.
• Review and optimize employee’s job description on a regular basis.
• Develop and maintain an effective Human Resources Information System.
• Facilitate and participate in annual and periodic staff performance appraisals at all levels of Company employees and review their Key Performance Indicators (KPI’s) from time to time to ensure optimisation of their performance.
• Prepare HR Departmental budget proposal and implementation of the budget approved by the Board of Directors of the company.
• Prepare annual staff remuneration budget and retention programs proposal in line with company strategy.
• Ensure PPEs are available to all employees of the company and are maintained in good condition.
• Prepare and implement annual staff training program and ensure efficient DIT reimbursement.
• Prepare and process payroll for regular and term contracted employees including computation of statutory deductions, pension scheme and co-operative deductions.
• Ensure staff clocking system is in place and develop linkage with the payroll.
• Plan, manage, control and process authorised annual leaves, or absence in respect of maternity, sick leaves.
• Develop and administer the company medical scheme in accordance with the company regulations.
• Administer and develop the company school fees and support program and the company activities within Ruiru community and with the company neighbours such as Prison training centre, BTL, Pollen and Kofinaf among others.
• Monitor the staff discipline and implement in liaison with the other departments, all the corrective action process necessary, develop the company disciplinary committee to address disciplinary issues.
• Administer and control HELB refund management.
• Facilitate staff local and or international travels including home leaves and obtain work permit for expatriate staff members and their families as well as trainees.
• Stimulate sound industrial relations and speedy resolution of individual and collective grievances both internally and externally, develop a staff committee for non-Union sable staff to resolve their grievances and suggestions.
• Manage the workman compensation scheme and civil suits in liaison with company lawyers and insurance company as well as work accidents within the requirement of the laws of Kenya and their Insurance Company.
• Develop systems to minimise risk of accident within the organisation and organise regular training for firefighting, first aid and safe handling of pesticide among others.
• Ensure company compliance with all statutory licenses and registrations.
• Supervise and coordinate staff welfare functions including transport, canteen toilets, changing rooms as well as shower rooms and oversee effective functioning of the staff welfare society, gender committee, cooperative society and Max Haveelar welfare society.
• Prepare and facilitate internal and external audits and ensure compliance with all international and national standards that the company subscribes to.
• Optimise the cost for stationary purchase of the department and the use of copy machine of the company.
• Ensure adequate filing of all documents and files and manage department dead archives to protect the interest of the company.
• Coordinate and ensure proper utilisation of company vehicles including preventive maintenance, service, and repairs.
• Maintain a high profile of health, safety and environment program and coordinate first aid, fire, and safety trainings accordingly.
• Control and minimize communication costs of the company including telephone, Skype, and courier.
• Ensure P9, P10 and all other statutory deductions reports are processed in time and properly.
• Prepare within the set deadlines the necessary information, reports and statistics to ED / MD. (weekly report, monthly report, Board Meeting report)
• Carry out any other duties at the request of the Managing Director / Executive Director as may be assigned from time to time.
Qualifications:
• Minimum Degree in Social Sciences, Diploma in Human Resources Management.
• Experience of at least 4 years relevant experience in a busy HR Department.
• Good communication and reporting skills.
• Computer literacy.
• Good negotiation skills
• Self-driven and result oriented.
• Integrity is a key element for this position.
• Fully compliant with Labour Laws.
• Fully compliant with Ms Access, Excel, Word, Outlook.
• Knowledge of SQL is recommended as well as clocking system and Skype.
Deadline of this Job: 10 January 2023
JOB DETAILS:Responsibilities
• Be the first point of contact for all HR related queries and concerns
• Administer various human resource plans and procedures for all company personnel
• Conduct recruitment for labour requirement and effect the employment contract
• Induct and train new entrants on all policies, rules and regulations of the company
• Manage and update contract renewals, evaluation and probation
• Management of staff attendance, and all leave management
• Record and address employees disciplinary issues, grievance and conflict
• Management of employee’s welfare committees, Gender committees, Union, Health and Safety and any other committees in the company.
• Preparation of the payroll for the company ensuring regulatory compliance
• Maintain the HRMIS information system
• Manage both the HR manual and computerized filling system and ensure high
• integrity of personnel data record
• Participate in departmental and all other staff meetings and seminars.
• Maintain company organization charts and the employee directory.
• Ensure compliance with regulators.
• Timely preparation of HR reports.
• Management of exiting employees, by conducting exit interviews and updating management on the exits.
Qualifications
• Degree/Diploma in Human Resource Management
• At least 4 years of work experience in Human resource management
• Good communication skills and good labour relations skills
• Leadership and supervisory skills
• A good understanding, knowledge and application of Labour Laws
• Proficiency in Microsoft excel-spreadsheet, word, Power point.
Deadline of this Job: 22 January 2023
JOB DETAILS:OBJECTIVES OF THE POSITION
The MSF EA Rewards Specialist will review the current rewards framework, Grading policy (based on Hay methodology) and develop new Policy for management and maintenance in the long term. They will develop and implement short and long-term measures through Policy & guidelines, that will address rewards & compensation needs, ensure a transparent grading process and framework that identifies with the Section set up.
MAIN RESPONSIBILITIES
Short term economic analysis/review
• Analyse the benchmark report (s), economic trends and data based on current context and information to make proposals for short term adjustments and review.
• Propose a framework to be implemented for the Section aligned to the local and Global needs.
Rewards Policy development
• Carry out engagement with staff, stake holders and actors towards development of Key policy changes.
• Propose and deliver policy and guideline for the section that meets local context and is aligned with current and future trends in MSF and globally.
• Provide tools, guidelines and procedures that would provide structure to the maintenance of the Rewards system/policy.
• Provide input to the ERP/HRIS (Odoo) based on the policy & guidelines developed in order to ensure systems are adapted.
• MSF EA Grading Framework
Review and development of the Grading Framework.
• Engage staff/stake holders for input & feedback.
• Review and develop the Function structure & profiles for the Section set up.
• Producing guidelines and tools to support the implementation of the Global Grading Framework.
• Propose a Support and maintenance structure/framework for the Section to oversee the management of the Job grading system.
Support & maintenance
• Support dialogue amongst MSF entities and strengthen cooperation/interaction with movement on issues related to job evaluation.
• Support Section HR technical team & hiring managers in their role on taking informed decisions on Job Grading.
• Provide training and technical support to HR staff involved in the management/maintenance process.
• Provide tools, guidelines and procedures that would provide structure to the maintenance process.
PROFILE REQUIREMENTS
• Significant experience of working in an HR role, specifically on rewards & compensation area. Experience working with Hay and other grading methodology/tools is an advantage.
• Experience of undertaking evaluations & analysis in different contexts
• Excellent organizational skills with demonstrated ability to execute projects on time
• Excellent numeracy and spreadsheet skills, including Microsoft Excel
• Able to interact effectively at all levels in a complex international organization through excellent communication, negotiation and conflict management skills
• Strong interpersonal, communication, facilitation and presentation skills
• Strong analytical and problem-solving skills
• Ability to work independently and with minimal supervision
• Fluent in English; second MSF language(s) (Spanish, Arabic or French) an asset
• Previous experience with MSF or another international NGO