Deadline of this Job: 25 January 2023
JOB DETAILS:Responsibilities
Receiving and Inspection:
• Process receipt of goods.
• Receive, inspect and certify acceptance/rejection of goods delivered by vendor(s) or contractor(s), as specified on the Purchase Orders as well as contracts involving commodities delivered to, or provided in support of, UNON, UNEP and UN-HABITAT.
• Bar-code equipment.
• Raise Discrepancy report if appropriate.
• Maintain a record of all incoming shipments in the Receiving and Inspection (R&I) Register.
• Notify the Equipment Focal Point (EFP) / requisitioner of the arrival, acceptance or rejection of part or all of a consignment.
• Advise Procurement of receipt of the goods and instruct Accounts Section to effect payment to the vendor
• Oversee and coordinate the movement of received goods from the receiving area to the EFP/requsitioner/end user.
• Ensure signing of R&I reports by the EFP/requsitioner/end user after delivery of their items/goods
• Ensure accurate and comprehensive Receiving and Inspection (R&I) data is entered in the Asset Management System, as well as in the manual and electronic R&I registers.
• Maintain files with R&I reports and related documents.
Other functions:
• Participate in physical verification exercises of the assets of UNON, UNEP and UN-HABITAT.
• Assist the Disposal Assistant in receiving and disposing of assets approved for disposal.
• Conduct physical verification of items requested to be taken out of the UN Complex and update the electronic gate pass system accordingly.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Any other duties that may be assigned by the supervisor(s).
Competencies
• PROFESSIONALISM: Knowledge of property control and inventory procedures at the United Nations or Comparable International organization. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
• Completion of High School diploma or equivalent is required. Supplementary technical training in assets management or related area is desirable.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be
• accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
Work Experience
• A minimum of three (3) years of progressively responsible work experience in supply chain, finance and budget, logistics or procurement, audit and accounting or related area is required.
• Experience in the United Nations administrative processes or comparable international organization is desirable.
• Experience working with Enterprise Resource Planning (ERP) is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.
Deadline of this Job: 10 December 2022
JOB DETAILS:Job Purpose
• To provide specialist advice, analytics and contributions to integrated supply chain operations at HQ/RB level, or manage field supply chain operations to ensure an effective and integrated supply chain approach meeting the food assistance needs of beneficiaries and service provision requirements for partners.
Key Accountabilities (Not All-Inclusive)
• Participate in the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.
• Analyze regional/country context, and design and manage end-to-end operational supply chain and retail networks, to proactively mitigate and/or address dynamic supply chain challenges and obtain operational optimization.
• Plan and manage implementation of innovative supply chain operations, initiatives and services to ensure timely, cost-effective and integrated approach with core activities and services and in close cooperation with key supply chain stakeholders.
• Provide technical advice and identify opportunities for improvement and innovation initiatives analyzing best practices from the humanitarian and development fields, academia and private sector.
• Plan, monitor and manage resources to maximize effectiveness of supply chain operations.
• Build productive partnerships and collaborate with counterparts in the key supply chain functions to ensure an integrated supply chain approach to food assistance and cross-functional operational alignment.
• Identify and build productive partnerships with counterparts amongst government and other national organizations, UN agencies, NGOs and private sector to share operational knowledge and resources and build capacity to ensure coordinated and cost-effective supply chain operations.
• Perform in-depth market analysis and supply chain network mapping to inform the selection of an appropriate operation modalities to improve supply chain performance.
• Manage supply chain operations to ensure compliance with the established supply chain strategies, policies, procedures and controls, and following corporate standards, with special emphasis on quality control, loss prevention, risk mitigation and cost effectiveness.
• Constantly monitor the performance of supply chain operations to ensure that appropriate internal controls are in place.
• Manage service providers/vendors, port, fleet and warehouse operations to promote safe, efficient planning and execution of WFP operations and safeguard WFP’s interest.
• Manage accurate and timely reporting including provision of substantial analysis of supply chain activities and trends to enable informed decision-making and consistency of information presented to a wide range of stakeholders.
• Manage, motivate and develop a team providing coaching, training and career guidance as required to ensure appropriate development and enable high performance.
• Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of specific supply chain risks to enable WFP, governments and other partners to quickly respond and deploy food and resources at the onset of the crisis.
• Other as required.
Standard Minimum Qualifications
• Education: Advanced University degree preferably in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other related field, or First University degree with additional years of related work experience and/or training/courses.
• Language: Fluency (level C) in English language.
Desired Experiences For Entry Into The Role
• Experience in managing an area of supply chain operations including coordination with internal and external stakeholders;
• Experience in implementing operational supply chain strategies in a country;
• Experience in designing and implementing supply chain, retail and partnership networks;
• Experience in managing relationships and national capacity building initiatives with UN agencies, NGOs, private sector and/or government organizations;
• Experience evaluating and selecting service providers and/or suppliers;
• Experience identifying operational risks and maintaining documentation on emergency preparedness;
• Experience in implementing approved corrective actions to improve performance and monitoring progress;
• Experience supervising professional staff.