Deadline of this Job: 09 January 2023
JOB DETAILS:Competencies
• Professionalism: Knowledge of Receiving and Inspection, effective tracking, monitoring and reporting of all inventory transactions and property management related activities. Ability to consistently apply appropriate policies, guidelines, procedures and processes. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
• High school diploma or equivalent is required.
• Certification in Property Management is desirable.
Work Experience
• A minimum of five (5) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required.
Languages
• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
• Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Deadline of this Job: 04 January, 2023
JOB DETAILS:Job Reference No. - MCPSB/12/2022/036
Terms of Service: 3-Year Contract
Duties and Responsibilities
• driving the assigned vehicle
• carrying out routine checks on the vehicle's cooling, oil, electrical, tyre pressure and brake systems, etc.
• detecting and reporting malfunctioning of the vehicle systems; maintenance of work ticket(s) for vehicle(s) assigned
• ensuring security and safety of the vehicle on and off the road
• overseeing safety of the passengers and/or goods therein; and
• maintaining cleanliness of the vehicle(s)
• In addition, the officer may be required to supervise and guide staff in a small transport unit.
Requirements for Appointment
For appointment to this grade, an officer must;
• Kenya Certificate of Secondary Education mean grade D plain or its equivalent qualification from a recognized Institution;
• passed Occupational Trade Test I for Drivers;
• a valid driving license free from any current endorsement(s) for class(es) of vehicle(s) the officer is required to drive;
• Defensive Driving Certificate from the Automobile Association (AA) of Kenya or its equivalent qualification from a recognized Institution;
• attended a Refresher Course for drivers lasting not less than one (1) week within every three (3) years at Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution;
• a valid Certificate of Good Conduct from the Kenya Police;
• attended a First-Aid Certificate Course lasting not less than one (1) week at St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution;
Deadline of this Job: 08 January 2023
JOB DETAILS:The main responsibilities of the ProLog Officer are:
Procurement
• Ensure implementing partners and DCA staff comply with DCA and donor procurement guidelines and policies.
• Ensure that DCA and implementing partners have up-to-date procurement plans, revised quarterly.
• Maintain an accurate and up-to-date procurement tracker for the Country Office (CO)
• Launch, assess and ensure that CO tenders are awarded in a fair and open manner adhering to DCA and donor rules and regulations.
• Ensure that goods, services and works procured by the CO are of the right quality, in the right quantities, at the right price, delivered to the right place, at the right time (5 Rs).
• Inspect and ensure the quality of received goods, engaging technical experts where necessary.
• Review CO and partner procurement documentation for completeness and accuracy, providing timely feedback to partners, finance, programmes and administration when required.
Logistics
• In coordination with the programmes team provide the required logistics support for project-related logistics.
• Compile, review and submit relevant monthly logistics reports.
• Ensure regular physical inventory checks are done of all assets and equipment, that appropriate storage conditions exist, and security of such items is ensured.
• Ensure the maintenance, management and functionality of all office equipment and assets including communication and IT items.
• Maintain and organise complete and accurate documentation and filing systems for all files (e-filing)
• Arrange the required IT support services for country office staff, from the DCA ICT Unit and/or approved external providers.
• Support budget planning of programs and project proposals with regard to logistics requirements.
Partner support
• Participate in ProLog assessments of new partners, and periodic re-assessments of existing partners.
• Support partners with tender processes when requested to do or when required according to the value of the procurement.
• Train and provide ongoing support to partners in project-related procurement processes, ensuring compliance with the relevant DCA and donor guidelines.
• Undertake partner support visits on a regular basis to follow up on the quality of ProLog procedures.
Security
• Support the CD in implementing and updating logistics aspects of the CO security plan to ensure resources and facilities are ready at all times for prevention/response and for either hibernation or evacuation.
• Monitor the security situation in DCA areas of operations and undertake risks assessments.
• Ensure the DCA CO security plan and SoPs are updated and followed by staff.
General
• Implement systems to improve transparency, ensuring adequate anti-fraud procedures are in place.
• Carry out regular inspections and spot-checks, to ensure the best use of country office assets and resources.
• Proactively engage with line managers in areas where there are needs for improvement, ensure good coordination and adequate information sharing, and address common concerns/problems with a goal to seek solutions
Required Education and Experience
• Bachelor’s degree in Logistics, Supply Chain Management, or any related field. Equivalent relevant professional experience is also accepted.
• Minimum of 5 years professional experience in logistics, supply chain management, contract management, procurement or other relevant experience.
• Experience supporting team members and partners, and confident in doing so in a proactive and positive way. Proven experience with training and mentoring.
• Prior experience working with (I)NGOs and international donors such as Danida, Norad, the EU.
• Excellent communication, interpersonal and team skills. Should have a good sense of humour.
• Good IT skills, including MS Office, Teams and procurement software systems (DCA uses ADMIND
• Fluency in written and spoken English.
• Proven capacity to prioritize tasks, plan and organize your own efforts to meet objectives and deadlines.
• Strong analytical skills
Desirable:
• Experience as a safety & security focal point, and/or in conducting security site assessments, developing SOPs and Actions On and spearheading security improvement plans
• Professional driving license.