Deadline of this Job: 03 January 2023
JOB DETAILS:QA GCLP Auditor I/II
About The Role
The GCLP Quality Auditor assess medical laboratory activities to assure that GCLP and contractual obligations to client companies are met and determines whether clinical trial laboratory testing is conducted and reported in accordance with GCLP Guidelines, regulatory requirements, and relevant PPD and client procedural documents.
• Performs routine GCLP audits. Work assignments include multiple therapeutic indications across different projects and clients.
• Conducts a variety of client, internal, or GxP audits and supports regulatory inspections as requested by senior management
• Participates in process audits
• Performs other types of QA audits or activities (e.g., database audits, clinical study report audits, sample results tables, facility audits, process improvement)
• Serves as a resource to operational departments on audit or quality assurance subject matter
• Prepares and presents audit findings and/or other related information at departmental, internal operations or client meetings.
Education And Experience
• Bachelor’s degree in Medical Technology, or other related laboratory sciences. ASCP certification is an added advantage
• 2 - 3 years of Experience in Quality or compliance environment in a medical laboratory or pharmaceutical company and a previous experience in audit activities is an asset as well as the knowledge of the GCLP guidelines from DAIDS, BARQA and/or EMA/INS/GCP/532137/2010
• Experience in microbiology, hematology, and clinical chemistry
• Experience in GLP useful with a preference for GCLP, and/or CLIA.
• Working knowledge of Quality Assurance, GCLPs, or CLIA.
• 10 years’ experience with clinical laboratory operations, deliverables, and services (Laboratory Equipment/Instrumentation, Testing Facility Operations, Laboratory Information Systems, Laboratory Safety, Quality Management Systems, Records and Reports, Specimen Management and Tracking and Verification of Performance Specifications)
• Strong verbal and written skills in English. Individual with additional language skills in Thai/ Vietnamese will be highly considered.
• Great organizational skills
• Must be willing to travel internationally (post-pandemic) at 50-70% capacity. Local travel is expected during the pandemic.
Deadline of this Job: 05 January 2023
JOB DETAILS:Main duties:
• Process and review payment vouchers for payments, travel advance requests and other payments requests.
• Track outstanding advances and follow up to ensure all are cleared on timely basis and in line with KMET’s financial policies.
• Review all travel expense reports, workshop expense reports and any other reconciliations for authorization, accuracy, allowable expenses, charge codes and accounting for advances.
• Follow up on resolutions of all questioned items and see that they are resolved in a timely manner.
• Responsible for posting transaction in MS Navision.
• Respond on a timely basis to all donor inquiries, reconcile all statements with KMET’s records and update the Finance Manager on any discrepancies.
• Respond to staff inquiries on a timely basis on any financial issues.
• Disburse all KMET money transfer payments and funds transfer through Mpesa Platform.
• Prepare management accounts for updating donors and staff.
• Carry out monthly Bank Reconciliations.
• As part of the Finance team, identify opportunities for streamlining office processes, make recommendations to the finance team and implement changes.
• Participate in proposal development to assisting with project budgeting and costings.
• Any other finance related assignments as maybe delegated.
Desired Qualifications
• A degree in Finance, Accounting, or related field.
• Professional Accountancy training with CPA - K level qualification.
• Minimum of 4 years relevant work experience with NGO(s).
• Experience in managing of project funds, preparation of bank reconciliations, financial statements, and financial reporting and data analysis, auditing, and taxation.
• Excellent attention to detail and possess sound technical skills.
• Analytical approach to work with ability to
• Problem-solving skills, creative and initiative.
• Sound planning and organizational skills
• Good time management skills and the ability to prioritize.
• Able to work as part of a team and to build strong working relationships.
• Proficiency in MS Office applications including Word and Excel, hands on work experience with MS Navision/Financial management software
• Excellent oral and written communication skills
Deadline of this Job: 31 March 2023
JOB DETAILS:Overall purpose of the job
The Director of Finance and administration (DFA) provides leadership to the Finance and Administration functions of the Centre, incorporating responsibility for a large mixed workforce of professional and non- professional staff operating under various Units and in various locations. These Units include Finance, Budget, People Resources, Procurement and Liaison, Facilities and Assets, ICT, Transport, Hospitality Research Station Offices, and Security. The DFA sets the strategic direction for the Unit managers, ensures alignment of resources with the functions, prepares the Units for change and motivates and inspires teams, leading to maximization of the value of the resources deployed and the achievement of the objectives of the Centre
Specific Duties
The successful candidate will be expected to:
• Ensure ongoing risk analysis and establish and coordinate the financial systems; oversee existence of a robust internal controls system and the maintenance of sound accounting practices, policies and procedures for the Centre that track operations and ensure protection of the Centre’s assets.
• Ensure financial stability and viability of the Centre through proper finance planning and management. Direct and monitor the Centre’s institutional and project budgetary procedures and the Centre’s
• medium-term financial projections. Contribute to the development of key and complex project initiatives and guide vote-holders in developing, amending and monitoring project and institutional budgets within established financial guidelines.
• Oversee and develop procedures to ensure the timely, accurate and complete preparation of all financial and operational reports for Management, Donors, and the Governing Council. Manage
• relationship with auditors and follow-up on matters arising from the audit of the entity and from project audits and ensure that they are dealt with in a timely and complete manner.
• Lead, manage, coach, mentor and support managers directly supervised in furtherance of the objective of delivering quality services to internal/external customers. Assure adequate placement, training, and evaluation of personnel within an atmosphere that encourages motivation, innovation, teamwork, and high performance. Set performance objectives, monitor progress, and manage and evaluate performance of personnel to ensure the Units provide effective and efficient client focused services and solutions.
• Keep up to date with new rules and regulations and new concepts, techniques and technologies. Review, analyze, recommend and implement system and technological enhancements which contribute positively to the efficient and effective operations of the Centre and position icipe in line with best standards in global practice in support of the Centre’s world class research work.
• Maintain thorough knowledge and understanding of the Centre’s business and its agreements and ensure that the Centre is supported by an efficient and effective operations platform, and that a strong culture of compliance is adopted in accordance with organizational/donor/investment policies and procedures. Handle relevant legal and institutional activities and ensure financial compliance as outlined in agreements.
• Coordinate, develop and maintain business plans for the Finance and Administration Units at the Centre. Assess the financial, material, people and informational requirements implicit in the plans and continuously adopt them to ways in which financial, material, people, and informational requirements can be achieved. Promote good stewardship, values and accountability through effective innovative systems, policies, procedures and capacity enhancement processes and methods that improve efficiency, productivity, preservation and security of people and assets.
• Support other leaders and managers to handle complexity and to control and solve problems through the provision of information and advice and development and administration of policies and procedures. Proactively support other leaders and managers, the Director General and the Governing Council in developing and implementing business plans, in strategic analysis and advice on the optimal use of the Centre’s resources.
Requirements/Qualifications
• An advanced degree in Management (MBA/MA) and an internationally recognized professional accounting qualification.
• Twenty years of work experience, ten of which would have been gained in a financial management leadership position within international development organizations, research institutions, or multiple grants receiving organization
Deadline of this Job: 03 January 2023
JOB DETAILS:Key Requirements:
• Monthly petty cash checks and reconciliations.
• Coordination and preparation of monthly payroll.
• Follow up with the banks on payments and monthly bank reconciliations.
• Payments to suppliers.
• Regular cash report updates.
• Chasing receivables.
• Data entry of transactions.
• Preparation of monthly management accounts.
• Filing of all transactions with relevant support documents.
• Performing audits and resolving discrepancies.
• Computing taxes.
• Fixed Asset register maintenance.
• Ensuring that company certificates, statutory returns and tax filing is in order.
Qualifications:
• Must have a bachelor’s degree in accounting or finance.
• Must be a CPAK holder.
• Must have knowledge of SAP and Excel.
• Must have over 3 years working as an accountant in the automotive sector.
• Must have an Impeccable integrity and diligence.
• Should have high attention to detail and excellent analytical skills.
• Should be organized, accurate and detail oriented.