Deadline of this Job: 15 December 2022
Responsibilities:
• Receive, check and sign for all deliveries made to site.
• Control stock levels at the stores.
• Ensure the store is fully stocked.
• Take deliveries and manage the loading dock and storerooms.
• Ensuring all administration procedures are followed and ensuring accurate stock management.
• Check deliveries against advice notes and for quality, quantities & damage.
• Arranges the acceptance, storage, commissioning and removal of goods in the storage area and records them in the appropriate systems.
• Organizes a regular stock maintenance and inventory in the storage area.
• Ensure all material and equipment purchased deliver the best value, seeking the necessary approvals where appropriate.
• Conducting monthly stock counts.
Requirements:
• Previous experience in warehouse and stores operations.
• Experienced in the use of computerized purchasing and stock control systems.
• A minimum of 2 years’ experience in a warehouse environment.
• A Diploma/Undergraduate with a minimum qualification of a C+ (plus) in Kenya Certificate of Secondary Education (KCSE)
• Diploma in Construction Management or related course from a reputable University or College.
• Detail-oriented and highly organized and ability to meet strict deadlines.
• Strong analytical and problem-solving skills.
• Detail-oriented with excellent written and oral communication skills.
• Ability to work independently and collaboratively as a team.
• An understanding or interest in property markets & trends.
• Availability on a fulltime basis with high levels of energy, enthusiasm and ability to work long hours and under pressure.
Responsibilities:
• Receive, check and sign for all deliveries made to site.
• Control stock levels at the stores.
• Ensure the store is fully stocked.
• Take deliveries and manage the loading dock and storerooms.
• Ensuring all administration procedures are followed and ensuring accurate stock management.
• Check deliveries against advice notes and for quality, quantities & damage.
• Arranges the acceptance, storage, commissioning and removal of goods in the storage area and records them in the appropriate systems.
• Organizes a regular stock maintenance and inventory in the storage area.
• Ensure all material and equipment purchased deliver the best value, seeking the necessary approvals where appropriate.
• Conducting monthly stock counts.
Requirements:
• Previous experience in warehouse and stores operations.
• Experienced in the use of computerized purchasing and stock control systems.
• A minimum of 2 years’ experience in a warehouse environment.
• A Diploma/Undergraduate with a minimum qualification of a C+ (plus) in Kenya Certificate of Secondary Education (KCSE)
• Diploma in Construction Management or related course from a reputable University or College.
• Detail-oriented and highly organized and ability to meet strict deadlines.
• Strong analytical and problem-solving skills.
• Detail-oriented with excellent written and oral communication skills.
• Ability to work independently and collaboratively as a team.
• An understanding or interest in property markets & trends.
• Availability on a fulltime basis with high levels of energy, enthusiasm and ability to work long hours and under pressure.
Deadline of this Job: 30 December 2022
This post is located at the Nairobi duty station in the UNON Procurement Section. Under the overall supervision of the Chief, Procurement Section, the incumbent will perform the following duties:
Responsibilities
• Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
• Identify and recommend sources of procurement; interview potential suppliers.
• Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
• Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
• Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
• Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
• Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
• Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
• Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Drafts a variety of correspondence.
• Performs other duties as assigned.
Competencies
• PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Other Vacancies
This post is located at the Nairobi duty station in the UNON Procurement Section. Under the overall supervision of the Chief, Procurement Section, the incumbent will perform the following duties:
Responsibilities
• Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
• Identify and recommend sources of procurement; interview potential suppliers.
• Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
• Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
• Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
• Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
• Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
• Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
• Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Drafts a variety of correspondence.
• Performs other duties as assigned.
Competencies
• PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
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Deadline of this Job: 31 December 2022
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