Deadline of this Job: 03 December 2022
JOB DETAILS:Position Summary
• The MIM Officer has the overall responsibility for coordination of all monitoring and impact measurement (MIM) and Knowledge Management (KM) activities for the VIRCA Deployment Program in both Kenya and Rwanda. The MIM Officer will be responsible for establishing and implementing an effective MIM system and plan to monitor and evaluate progress, impacts and successes of project activities and performance at all levels, including outcomes related to gender equality. The MIM Officer will work with the MIM Specialist, CPM, Gender Advisor, and Area Managers to develop MIM plans and monitor all project activities to ensure that the project complies with USAID and BMGF performance standards.
Key Responsibilities:
• Work collaboratively with the HQ MIM Specialist and program team to develop a MIM plan, refine the program Theory of Change, Results Framework, Log frames/Results Tracker and compile to donor standards
• Design and supervise the implementation of baseline and periodic surveys and other relevant quantitative and qualitative data collection supported by the MIM Specialist and crosscutting services team
• Work with the Project team to integrate gender (including disaggregating gender data) into ongoing project planning and implementation systems and ensure adherence to donor standards
• Take the lead in the development of appropriate monitoring, tracking, and reporting systems, tools and templates that enhance monitoring of project outputs and quality, generate quality evidence on project impact and promote and ensure use of data for decision-making processes working in collaboration with relevant team members
• Leverage on available technology (Power Business Intelligence, CRM) to generate data reports (tables/graphs/reports) from the database at regular intervals, ensuring reports/information are available for program implementation staff as required. Facilitate data analysis with program implementation team as requested.
• Contribute to understanding of and support for mobile data collection (i.e QuestionPro) hardware and software.
• Coordinate the collection, writing and conducting reviews of stories of change
• Work with the HQ MIM and KM Specialists to generate data reports (tables/graphs/reports) from the database at regular intervals, ensuring reports/information are available for program implementation staff as required. Facilitate data analysis with program implementation team as requested.
• Conduct field visits to ensure all elements of the data system is being utilized effectively, assessing, and identifying breakdowns and areas that require clarifications and improvements; Analyse project results and inform senior project management of any gaps or shortcomings in the attainment of project goals.
• Work with Cassava Seed Entrepreneurs/Enterprises (CSEs) and project partners in evaluating gathered data and analyzing lessons learned and best practices for subsequent activities including from a gender and social inclusion.
• Work closely with the project teams to develop and deliver staff/partner trainings, improving capacities in monitoring and evaluation and database management: data collection, entry, verification, and analysis; gender equality and social inclusion (GESI) and other identified needs
• Contribute to understanding of and support for mobile data collection hardware and software in collaboration with the IT/KM Specialist
• Prepare and complete periodic appraisal reports including annual surveys, midterm and final evaluation to fulfill project requirements.
• Work with HQ MIM Specialist to collect and report on corporate related data (such as decent work)
• Perform any other duties to advance the MIM objectives of the project as necessary.
Any other duties and/or requirements as assigned
Job Requirements for All Staff
Organizational Policies and Procedures
• Ensure and adhere to all MEDA management, professional, finance, audit, legal, human capital, security, corporate and other policies as required
• Prepare quarterly and other required internal reports and planning documents
• Complete and participate in all training as required
Organizational Culture
• Appreciation, understanding and commitment to MEDA’s mission, creating business solutions to poverty
• Demonstrate MEDA’s Core Performance Values: Collaboration, Respect, Entrepreneurship and Accountability
Image and Engagement
• Adherence and demonstration of MEDA image according to MEDA values
• Comply with board approved brand strategy
• Promote MEDA thorough speaking engagements, media appearances and convention as require
Staff Management
• Performance of staff management and leadership function as applicable according to MEDA policies, procedures, and values
• Contribute to a healthy culture and work environment for staff team.
Position Qualifications
• Master’s degree in quantitative discipline (Preferably in Statistics, Economics, Social Science or any Development related field)
• At least 5 Years experience in the field of Monitoring, Learning and Evaluation.
• At least 5 years experience in private sector and international development required. Experience in gender equality and social inclusion is an added advantage
• Knowledge of major quantitative & qualitative monitoring methodologies and proven ability to design monitoring instrumentation while mainstreaming gender equality and sustainability
• Extensive experience with assessments, monitoring, learning & evaluation; information systems including MS Suite (Word, Excel, Power BI etc.), database and other computerized cloud data storage, data statistical analysis and management programs, and mobile data collection platforms.
• Experience working directly with target clients (e.g farmers, MSMEs, service providers etc)
• High level of proficiency in data collection tools (ideally QuestionPro)
• Experience in agri-market systems is desirable
• Demonstrated project assessment and report writing expertise in preparing reports for major donors.
• Strong facilitation, interpersonal, motivational, and communication/writing skills.
• Written and spoken English and Swahili required
• Willingness to work under pressure and to work extra hours when required.
• Willingness to travel 50% of the time to the project areas for project monitoring.
Additional Qualifications
• Appreciation and support of MEDA’s mission, vision, and values
• Understanding and appreciation of business principles, international development and MEDA’s approach of creating business solutions to poverty
• Creates an effective work environment though exceptional interpersonal, communication, teambuilding and relationship building skills.
• Proven experience in Team management, through delegation, clear assignment of responsibilities, provision of sufficient authority and budget, and performance assessment.
• Results and solution-oriented approaches
This job description may be reviewed, revised, and updated as required to meet department and/or organizational objectives
Deadline of this Job: 14 December 2022
Key Evaluation QuestionsPerformance of BDCG
• To what extent the Network has delivered on its mandate and objectives
• To what extent has the Network directly impacted the member institutions
• To what extent has the Network met the needs and expectations of its members, donors and practitioners
• To what extent has the BDCG Network contributed to capacity development of its member staff
• What are the key recommendations that have arisen out of this evaluation that, if implemented will improve future operations and management of the network?
Governance Structure of BDCG
• Have there been a change in the context that BDCG network has been operating in since its inception – activities and management?
• How has any of these changes or no changes affected (positively/negatively) the network activities and membership?
• Is the current management/governance structure of the network sufficient to enable it meet its mandate and objectives?
• What areas of the current governance structure would need to be reviewed/redesigned for its effective operations and member involvement?
Activities/Operations of the BDCG
• To what extent has BDCG network activities achieved in enhancing learning and sharing of experiences amongst development partners?
• Is the current financing model for network activities sufficient to sustain its operations and vibrancy? If not, what other options exist that can support this?
• What other activities could the network undertake to create more value to the members, while supporting the constant changes in the MSD development?
Membership of the BDCG
• Has the partnership been appropriate and effective to drive implementation of BDCG Network initiatives/ projects?
• How are members recruited to the network? Is the current recruitment strategy sufficient?
• How are the new members inducted to understand their role and participation in the network
Impact on the development agenda East Africa
• To what extent has the BDCG Network influenced the Market Systems Development approach and agenda in East Africa through active coordination and information sharing
• To what extent has the BDCG Network performed in eliminating duplication of effort in similar intervention from member institutions
• What are the key lessons learnt, innovations and scalable good practises identified and /or implemented over the years?
• Who will be involved in the evaluation
• The scope for this assignment will cover institutions members and individual who participated in the network since inception including both active and non-active members, and where possible, involve MSD practitioners who have not been involved in the Network but could potentially be a key player in the network.
THE EVALUATION DESIGN AND METHODOLOGY
The Consultant will utilise the OECD/DAC criteria in assessing the relevance, effectiveness, efficiency, impact, and sustainability of the network as well the provide recommendation based on the key evaluation questions. The consultant will design a detailed methodology, tools and work schedule of the activities with clear timeline and deliverables which will be reviewed in consultation with the appointed evaluation Team.
Evaluation Process
• Review of the relevant documents related to the network initiatives and projects.
• Prepare an inception report which will include a detailed evaluation methodology, sampling approach, evaluation tools and a work schedule with clear timelines.
• Coordinate actual data collection process which will mainly involve interview with network members (old and new individual/organization) and non-members practicing MSD in their program implementation approach.
• Data Analysis, presentation and Report writing
• Review of draft report by network secretariat
• Presenting the key findings and recommendations to network members
• Share/submit the finalized report
EXPECTED DELIVERABLES
• An Inception Report: should be a maximum of 15 pages, produced within 2 working days detailing the methodology; the schedule of activities and the tools for data collection and analysis.
• Draft evaluation Report: This should be logically structured, containing evidence-based findings, conclusions, lessons and recommendations, and should be free of information that is not relevant to the overall analysis.
• A full and final typed data set for both the quantitative and qualitative data collection
• Final detailed evaluation report: - The report should respond in detail to the specific tasks described above and should be a maximum 30 pages including annexes (including the TORs, data collection and analysis tools, List of participants, and any other document relevant to this evaluation study).
• A summarised PowerPoint presentation for sharing with partners and other stakeholders
DURATION OF THE ASSIGNMENT
The assignment will begin with an inception meeting and conclude with a debriefing meeting with representatives from the BDCG network and MESPT team as the secretariat. In overall the exercise is expected to take a maximum 10 working days from the date of signing the contract.
ADMINISTRATION AND LOGISTICAL ARRANGEMENTS
The consultant will report to MESPT MEAL Manager. The evaluation will be carried out with logistical support and services of the MESPT.
QUALIFICATIONS AND COMPETENCIES
The consultant should have at least the following qualifications:
• University education (Bachelor/Master’s degree) in Agricultural Economics, Agri-business management, Agricultural Education and Extension, Strategic Planning and management, Development studies, or related social science.
• A minimum of 10 years of professional experience in facilitating Market Systems Development, value chain development, integrated Food Security and Sustainable Agricultural development programming for international development initiatives preferably in Africa.
• Proven experience in training on Market Systems Development, value chain development
• Proof of previous experience facilitating the BDS conference, or similar regional or international conference(s) will be an added advantage.
• Knowledge and experience of the DANIDA System will be an added advantage
• Demonstrated experience working with private sector player
• Excellent communication and report writing skills.
• A fluent speaker of English and Swahili
• Demonstrated ability to deliver quality results within strict deadlines.
BUDGET
• This is a fixed price consultancy with an all-inclusive remuneration of Ksh 250,000/= including disbursements and relevant taxes i.e., VAT, WHT etc