Deadline of this Job: 15 December 2022
JOB DETAILS:Job Purpose
• Within the food system types (traditional, mixed and modern) and food supply chains, articulate a regional SC food system framework of interventions, identifying strategic priorities and actions/entry points for SC/Logistics impact in FS transformation, aligned with the Regional Food System Strategy (and Local and Regional Procurement policy). Pursue regional opportunities for SC contributions to FS transformation, TMEA partnership and support CO SC teams in the same, ensuring evidence generation and partnership engagement.
Key Accountabilities And Responsibilities
Reporting to the Regional Head of Logistics and working in close collaboration with RBN Procurement, Programme, Innovations and Country Office focal points, the profile will be responsible for the following:
Food System (FS)
• Analyze food system contexts with focus on SC/logistics costs and performance and in consultation with relevant stakeholders, propose a supply chain food system plan or framework for interventions, aligned with the overall Regional Food Systems Strategy, identifying key challenges, opportunities, and core themes, and developing and maintaining a dynamic portfolio of interventions.
• Foster productive regional partnerships with key stakeholders including private sector, academia and EAC to share knowledge and undertake impactful interventions.
• Develop training contents and ensure all Country Offices and other external partners (if required) are trained.
• Prepare and facilitate consultations with internal and external partners and stakeholders to collect information and identify potential needs to carry out supply chain or value chain analysis/assessments.
• Conduct needs assessments and gap analysis exercises aimed at strengthening national supply chain systems, transport management and food value chains. Pursue innovative approaches to address important supply chain constraints in food systems. Areas of focus will include: (i) Improved availability of quality nutritious foods and linkage to demand; (ii) Competitive supply chains; (iii) Loss/Waste reduction; (iv) Increased resilience to shocks. Incorporate gender perspectives as appropriate and in consultation with Programme. Assist in resource mobilization and plan, manage and monitor resources to maximize effectiveness.
• Support CO SC in the implementation of food system and market development interventions as part of their Country Strategy Plans (CSPs), identifying solutions to food system constraints identified and facilitate initiatives that strengthen efficiency in food system supply chains.
• Conduct needs assessments and gap analysis exercises aimed at strengthening national supply chain systems, transport management and food value chains
• Contribute to the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support countries’ capacity strengthening
• Ensure the development of a metric that focuses on measuring the impact of FS SC interventions as part of enhancing efficiency, effectiveness and resilience in food systems supply chains.
• Work with M&E and other units to facilitate the studies on evidence generation of WFP SC impact on strengthening food systems (along the 4 areas of focus listed above).
Cash Based Transfer (CBT)
• Identify and Strengthen linkages between cross functional stakeholders so that they can independently connect supply to markets, manage food systems and deliver food assistance to those in need
• Review and provide input into Country Strategic Plans (CSPs) on the positioning of SC leading role in market operations.
• Provide advice to Country Office (CO) Heads of Supply Chain on why and how to ensure an increasingly impactful role of SC in market development.
• Advise supply chain teams in the region, providing required expertise and ensuring cross functional coordination to facilitate quality market assessments.
• Identification of inefficiencies and opportunities for effective market strengthening, and operational plans and resourcing.
Standard Minimum Qualifications
Education:
• Post graduate university degree in supply chain management, Economics, Logistics, food systems, agriculture, environmental sciences or related fields, or First University degree with additional 7 years of related work experience.
Experience:
• Minimum of 7 years’ experience working in trade and or logistics (food related), development and /or humanitarian action.
• Experience working in a multicultural and fast-paced environment is beneficial.
Knowledge & Skills:
• Excellent project management skills and experience.
• Good understanding of food systems and supply chains, and how climate risks and other shocks affect these.
• Strong network of relevant contacts (regional trade entities, private sector, academia, government authorities etc.)
• Understanding of WFP operations in the region is an advantage.
• Prior experience and expertise in any of the following areas is an advantage: value chain analysis and smallholder agriculture, business development services / SMSEs and SC financing, procurement & logistics, regional trade (food) and related private sector.
• Experience in overseeing studies, evaluations and assessments.
• Strong interpersonal and coordination skills, ability to work in a team and to communicate clearly and diplomatically with a wide range of stakeholders from diverse backgrounds.
• Ability to plan and organize his/her work independently, proactive and efficient in meeting commitments, observing deadlines, and achieving results.
Deadline of this Job: 09 December 2022
JOB DETAILS:• Reporting to the Procurement and Logistics Manager, the successful candidate will be responsible for the provision of reliable transportation for the office and field administrative support services to the USAID Jamii Tekelezi Program (UJTP) in Embu, Meru and Nyandarua counties while prioritizing safety.
Key responsibilities include:
• Transport authorized staff, stakeholders and visitors to various field destinations as per schedule, being punctual on agreed flexi times as a result of erratic and agile program demands.
• Safe driving obeying all traffic laws and regulations while ensuring Ensure safe parking of vehicles and secured locking.
• Delivering vehicles for servicing /repairs and checking that they are in satisfactory condition.
• Cleaning assigned vehicle at regular intervals to ensure expected vehicle cleanliness standards are maintained at all times and performing daily vehicle inspections.
• Monitoring the approved vehicle fuel card usage and fueling at approved petrol station countrywide network.
• Ensuring validity of motor vehicle insurance stickers at all times, including liaising with administration team in making arrangements for insurance valuation on insurance renewals.
• Maintaining of daily Work Ticket with full authorizations. In addition, keep updated vehicle records.
• Preparation of accident or incident reports when necessary. Work with supervisors to institute reports for police records, investigations and any insurance claims.
• Provide safety briefings to staff during travel to ensure the safety of staff and property of both CHAK and staff and to provide staff with information when required.
• Support the project with logistics tasks during trainings, meetings, delivering parcels and other activities as assigned.
Qualifications
• Minimum O-level certificate or similar level.
• A valid Driver’s License, class BCE.
• A minimum of five years accident-free driving experience preferably in an organization or public sector, or in a similar/ related position will be considered.
• Good communication and interpersonal skills
• Ability to develop and maintain good relationships with staff and partners
Deadline of this Job: 06 December 2022
JOB DETAILS:• Our client is a well-established end to end Logistics Company offering air/ocean freight, trailer and warehouse services with its offices based in Kenya and Uganda. They seek to hire a resourceful and result oriented business development manager to promote their logistical services. You will be tasked with generating new business leads, communicating with existing customers about their logistical needs, and arranging for efficient transportation services.
• The successful candidate should have a great background in customer service and administration background.
Key Roles & Responsibilities
• Meeting daily, weekly, and monthly sales targets.
• Conduct market research to identify selling possibilities and evaluate client needs.
• Actively seek out new sales opportunities through customer visits, cold calling, networking and social media.
• Developing and implementing sales strategies around the provision of logistical services.
• Identifying and contacting prospective customers to promote logistical services and negotiate contracts.
• Integrating suitable technology solutions to optimize logistical services and communication channels.
• Evaluating business processes, assessing risks, and recommending improvements to achieve sales targets.
• Addressing customer concerns and finding innovative solutions for complex logistical challenges.
• Assessing customer needs and determining suitable modes of transportation that align with cost and timeframe expectations.
• Collaborating with other departments to optimize logistical services and arranging shipment and transportation details with carrier agents.
• Developing and maintaining an effective carrier network and excellent customer relationships.
• Overseeing the sales team, documenting processes, and preparing executive reports.
Required Skills & Qualifications
• Diploma/Bachelor's degree in business, marketing, or related field.
• At least four (4) years' experiences as an account manager/BDE/BDM/Sales Executive, or similar.
• Previous experience in sales of similar services is a must.
• Experience in shipping, receiving, logistics, or warehousing will be advantageous.
• Knowledgeable in clearing and forwarding process as well as documentation is a plus.
• Great interpersonal, negotiation, and communication skills.
• Exceptional analytical and problem-solving abilities
Deadline of this Job: 14 December 2022
Overall purpose of the role
The Regional Supply Chain Officer’s support all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management in the Regional and support EAGL region country offices (COs), according to DRC’s internal and donor procedures, as per the Operations Handbook prescribed Quality Standards.
The position holder is expected to ensure effective supply chain that enables the DRC operations to meet the needs of persons of concerns as well as timely delivery of quality goods and services to persons of concern.
Key responsibilities
Procurement
• Support the procurement process in the RO and COs to ensure timely, cost-effective, value for money, quality and adequate delivery of commodities and services and to maintain continuous communication with requesters
• Support the procurement process in the French Speaking COs to ensure compliance with DRC and Donor regulations
• Liaising with the RSCM and Supply Chain managers in the Country Offices, support the procurement process to ensure compliance to DRC and Donor rules.
• To ensure all procurement procedures, practice, and documentation meet standards set in the DRC Operations Handbook, and in accordance with donor requirements, to bring transparency and accountability to the Supply chain processes.
• Responsible for the review of SC documentation from the French speaking countries in the EAGL region. Review high value documentation with support the RSCM
• Support program team members in the RO and SC Managers COs in the development of procurement plans.
• Ensure compliance with donor requirements, rules and regulations relating to SC, particularly in relation to local procurement and anti-corruption measures
• Provide Support in tender committee processes for large procurements in the French speaking countries as per the Country Supply Chain Work flow and review tenders before awarding of contracts.
• Compile monthly procurement status reports/tracker liaising with SC Managers in the LEs and share with the Regional Supply Chain Manager and SMT.
• Support the operation to Plan, Prepare, carry out the process of establishing Frame Work Agreements for all items as per DRC procurement guidelines.
• Flag bottlenecks and weaknesses in internal SC control to be addressed by management
• To liaise with DRC Finance teams regarding payments and documentation challenges.
• To ensure fair, transparent and professional dealings with all external suppliers and contractors in line with the DRC Operations Handbook
• To lead and coordinate regional procurement activities including annual process of establishing supplier lists and framework agreements, linking with colleagues in the Regional office and different programmes
• Assist in the preparation of standardized supplier prequalification documentation
• Cover for RO office SC colleagues when away.
• Participate in New projects kick off meetings when required
• Create vendor prospects and conduct prohibited parties search, due diligence for all new vendors and ensure they seek approvals to add new vendors from RHOSS and ensure Proper filing of all supplier’s registration documents including approvals.
• Complete the Regional Monthly APIs and share with RSCM by the 10th of the following month.
Fleet/Transport Management
• Review and sign off vehicle log sheets on a weekly basis to monitor movement usage and fuel consumption
• Oversee filing of all fleet documents on the RO i.e. drivers’ docs, maintenance records, fuel reconciliation, insurance docs, log sheets and log books and monthly fleet performance reports
• Ensure well-maintained and functional transport fleet for staff and material needs, including vehicle allocation in Somalia.
• Review monthly transport reports from COs and monitor fuel/Maintenance consumption/Performance and share monthly reports with the RSCM
• Effectively convey fleet procurement and logistics procedures to staff and supervise their implementation.
• Support DRC’s global understanding and learning on logistics good practice through sharing and exchange of tools
Warehouse Management
• Support effective warehouse management in accordance with the DRC Operations Handbook and/or donor requirements.
• Review and submit timely and accurate stock reports from the COs on a monthly basis
• Strengthen staff capacity and warehouse management processes.
• Liaising with the SCMs in the COs, ensure stock is properly recorded and kept and discrepancies reported.
• Working closely with the SCMs, ensure proper monitoring of stock and distributions carried out before project closeout
• Organize disposal of old stock and assets as per DRC/Donor guidelines.
Assets/ Equipment responsibilities’
• Responsible for the process of Asset /General Programme equipment tracking by tagging, updating ID cards, Personal issue, timely updating of Central register in Dynamics to meet 100% Audit requirements working closely with CO SCMs
• Coordinate independent asset verification once a year and ensure reports are filed.
• Update DRC asset Register for all losses, donations, scrapping, Theft, Transfer and filling of relevant supportive documentation to support Audit trail.
• Ensure all required and available communication equipment are installed and working and functioning properly; supporting regular maintenance in consultation with ICT staff, Admin and SC team members
• Ensure that the Fixed Asset Register (FAR) is updated and verified quarterly in Dynamics and copied to the Head of Support Services in the COs
• Support and lead Regular Asset verification process in all offices, Assets are tagged and ensure the assets are included in the Asset list and signed by Area Managers.
• Ensure that all procedures and documents pertaining to Asset Management as per the DRC Operations handbook are in place and being followed.
• Ensure donation certificates with recipient’s signature are obtained and filed for all assets and equipment donated to beneficiaries/partner groups or received from donors.
• Oversee CO archiving and ensure asset disposal mechanisms are in place.
General/Other
• Read and understand DRC OHs as per the Supply Chain governance framework in both English and French
• Translate simple documents and carry out SC trainings in French from time to time
• Gap filling in country offices during emergencies or in case of position gaps.
• Consult the Regional Supply chain Manager on High Value procurements and exceptions to policy issues.
• Support the COs as needed in the recruitment of Supply Chain staff.
• Any other tasks as will be assigned from time to time
About you
In this position, you are expected to demonstrate DRC’s five core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.
Qualifications and Experience
• Bachelors Degree in Supply Chain Management, Business Administration or Purchasing and Supplies or a Diploma Level preferable from Chartered Institute of Purchasing and Supply (CIPS).
• Member of Kenya Institute of Supplies Management. (KISM) or any other relevant body
• With at least 6-years work experience in relevant field INGO or other agencies experience in Supply Chain management.
• Demonstrated ability to achieve results in a demanding and fast paced environment.
• Good knowledge ERP Supply Chain software’s Systems is mandatory.
• Knowledge of international humanitarian and development systems, institutions and donor’s programs (including ECHO, DFID and OFDA), and of procedures, accountability frameworks and best practices
• High integrity, pro-active, stable, robust character and a good team-player
• Excellent communication skills
• Excellent analytical and negotiation skills.
• Proven commitment to accountable practices.
• Knowledge of working in challenging environments.
• Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
• Excellent interpersonal skills & demonstrated ability to establish effective working relations between programs & support
• Proficient in written and spoken French is mandatory
• Ability to travel regularly within the region and beyond for up to 4 weeks at a short time notice and sometimes in conflict areas and physically difficult conditions.