Deadline of this Job: 15 December 2022
JOB DETAILS:
The incumbent provides guidance to the Country Operations in the AoR on all protection/legal matters and accountabilities. These include: statelessness (in line with the campaign to End Statelessness by 2024), Global Compact on Refugees (GCR) commitments, age, gender, diversity (AGD) and accountability to affected populations (AAP) through community-based protection, child protection, Gender-Based Violence (GBV) prevention and response, gender equality, disability inclusion, youth empowerment, psycho-social support and PSEA, registration, asylum/refugee status determination, resettlement, local integration, voluntary repatriation, human rights standards integration, national legislation, judicial engagement, predictable and decisive engagement in situations of internal displacement and engagement in wider mixed movement and climate change/disaster-related displacement responses. The incumbent provides protection oversight and guidance to other functions in the AoR, to support protection delivery to populations of concern and to promote and gain support for UNHCR’s protection agenda also externally. This includes ensuring that operational responses in all areas and sectors are shaped in a protection optic, mainstream protection methodologies and integrate protection safeguards and benchmarks. The incumbent works in close collaboration with the Division of International Protection, Division of Resilience and Solutions, Division of Programme Support and Management and other relevant Divisions. He/she maintains close working relations with senior protection staff in all countries in the region or all offices in the country, as appropriate, as well as regional/country-based UN sister entities, other intergovernmental organizations, non-governmental organisations, embassies, academic institutions and the media and represents the Organization on protection and legal matters. In the Regional Bureaux, the incumbent is responsible for ensuring, in an effective and efficient manner which supports the Organization’s Mandate, overall quality assurance and managerial support of operations, in line with the Bureau’s 2nd line function, within the three lines of defence conceptual framework for effective control and risk management adopted by the UN system. S/he will, further, cover the full spectrum of managerial oversight, manage performance and monitor the adherence of Country Operations to UNHCR’s rules and regulations, monitoring, identifying and addressing any emerging issues and risks as appropriate. The incumbent also promotes a culture that is results-oriented, efficient and based on trust and pursues measures to ensure that inclusion, gender balance and diversity are taken into due consideration in staffing, resource allocation and representation at all levels throughout the AoR. As a key custodian of the organization’s standards of conduct, s/he will proactively establish a working environment where all personnel feel safe, heard, equipped and empowered to speak up; demonstrate no tolerance for sexism, gender inequality, discrimination of any kind, abuse of power, harassment or sexual harassment; foster ongoing dialogue on those matters; take seriously all issues of inappropriate behaviour and actions reported, whether formally or informally; and seek guidance and support as necessary to ensure that appropriate follow-up is taken, working on the basis of zero tolerance for any form of misconduct.
Duties
• Provide guidance to the Bureau Director on all protection matters.
• Contribute towards the development of a protection and solutions strategy in the AoR consistent with UNHCR’s priorities and commitments; support regional and country programming for protection from planning to evaluation including contingency planning and advocate for adequate resource allocations.
• Stay abreast of political, social, economic and security developments that have an impact on the protection environment and protection delivery capacity and advise the senior management in the overall management of UNHCR’s operations.
• Coordinate quality, timely and effective protection responses to the needs of persons of concern in the AoR including emergency responses.
• Maximize the efficiency and effectiveness of the protection service guided by common strategic, principled and practical protection objectives, working towards increased protection impact in line with the regional strategies.
• Provide legal, technical and policy advice to Country Operations or Offices under the AoR and enforce Country Operations¿ compliance with, and operationalization of, UNHCR¿s global protection policies and standards, priorities and commitments.
• Coordinate a consultative process (through Country Offices in the region, if applicable) with government counterparts, partners and persons of concern to develop and implement the protection and solutions strategies at the country level. Ensure strategies address gender equality priorities, internally displaced persons, specific protection needs of women and men, children, youth and older persons, persons with disabilities, persons of diverse sexual orientation and/or gender identity, minority groups, and person living with HIV/AIDS.
• Coordinate with partners and provide oversight to specific protection areas described above.
• Advocate with authorities and stakeholders for access to and respect for the rights of persons of concern and their access to services.
• Support local integration objectives and well as efforts to promote social inclusion.
• Coordinate activities in the area of risk management related to Sexual Exploitation and Abuse (SEA), fraud, case-processing data protection, and human rights due diligence at country level, in consultation with relevant Divisions (as appropriate).
• Coordinate the design, implementation and evaluation of protection related programming with implementing and operational partners also in line with Agenda 2030 and the Sustainable Development Goals.
For positions in Bureaux
• Work with Country Offices in identifying and taking up opportunities to influence legislative, institutional and judicial processes in relation to asylum/RSD, statelessness and internal displacement; ensure quality comments are provided on draft legislation and policies and to Human Rights mechanisms; draft/review judicial interventions and engage with legal and judicial institutions as relevant.
• Guide and support Country Operations in the development of strategies to build and further develop national asylum/RSD systems with a view to ensuring their fairness, efficiency, adaptability and integrity.
• Support Country Operations and ensure they meet their complementary pathways objectives and resettlement quotas.
• Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
• For P5 12 years relevant experience with Undergraduate degree; or 11 years relevant experience with Graduate degree; or 10 years relevant experience with Doctorate degree
Field(s) of Education
• Law; International Law; Political Science; International Humanitarian Law; International Refugee Law; International Relations; or other relevant field.
• Certificates and/or Licenses
• Management Learning Programme;
• Protection Learning Programme;
Relevant Job Experience
Essential
• Minimum 8 years of previous work experience in progressively responsible functions in an organisation or institution with a protection mandate, preferably within the UN. Thorough knowledge of International refugee law and its application; ability to analyse and advocate for the application of relevant international and regional legal instruments for the benefits of the persons under UNHCR's mandate.
Desirable
• Solid UNHCR experience from both the Field (including Hardship Duty stations) and Headquarters/Regional entities. Proven track record in emergency preparedness, response and management. Proficiency in local language(s) in the given region. Knowledge of additional UN languages.
The Senior Legal Officer (SLO) position is located either at Headquarters (within the Division of International Protection) or in a Regional Bureau or in a Country Office and reports to the Deputy Director or Head of Protection Service or Representative or Deputy Representative, as appropriate. The incumbent has direct supervisory responsibility for legal and protection staff. Responsibilities and accountabilities may include inter alia: statelessness, the Global Compact on Refugees commitments, age, gender, diversity (AGD) and accountability to affected populations (AAP) through community-based protection, child protection, sexual and gender-based violence (SGBV) prevention and response, gender equality, disability inclusion, youth empowerment, registration, human rights standards integration national legislation, judicial engagement, internal displacement, mixed movements, and climate-related displacement, S/he contributes to designing a comprehensive legal strategy and response related to the protection of refugees and other persons of concern and represents the organization in contacts with national and/or regional authorities and officials, UN sister entities, other intergovernmental organisations, non-governmental organisations, embassies and academic institutions that can contribute to enhancing protection and achieving solutions which reflect international legal principles. The incumbent will also build networks with external legal experts and lawyers, high level government officials, and activists to advocate for, promote, develop and/or defend UNHCR's views and positions, and will represent UNHCR in senior level legal and policy fora. If based in a Regional Bureau or Country operation, the SLO works in close collaboration with the Division of International Protection.
Duties
• Contribute to the development of a coherent legal strategy within the Area of Responsibility (AoR).
• Develop background and general policy and legal positions.
• Provide legal and policy advice and guidance on the interpretation and application of international instruments ¿and regional where relevant relating to persons of concern, global protection positions and policies and, as required, on the development of situation/country-specific guidance.
• Monitor and support the development of national and/or regional laws, policies and processes, as appropriate.
• Develop and contribute to strategies at the regional and country level, including on legislative and judicial engagement and UN human rights mechanisms ¿ and/or regional ones ¿ and other protection frameworks, and integrate human rights standards in protection strategies and advocacy.
• Coordinate monitoring, engage with, comment on and report on domestic legislative developments in the region/country.
• Engage with external partners and stakeholders, including governments, non-governmental organizations, international organizations, etc. on issues related to legal protection principles and related international and/or regional or national law.
• Handle individual cases and situations raising special questions of application or interpretation of international law, refugee and human rights law.
• Organize expert and other meetings on specific issues, including preparation of background research materials.
• Gather, analyse and disseminate information on political, legal, social and economic developments which have a bearing on UNHCR¿s protection activities in the area to promote the adoption of protection policies and activities.
• Represent UNHCR in meetings and fora on legal and international protection.
• For Senior Legal Officer in Regional Bureaux and Country Operations:
• Coordinate quality timely and effective policy and legal advocacy interventions with relevant stakeholders at regional and national levels.
• Support country operations in identifying and taking up opportunities to influence legislative, institutional and judicial processes in relation to asylum, statelessness, and internal displacement, ensure quality comments are provided on draft legislation and policies and to Human Rights mechanisms, draft/review judicial interventions and engage with legal and judicial institutions as relevant.
• Develop legal capacity of protection staff throughout the region/country through trainings and regional workshops and consultations, promote reviews and evaluations across relevant legal areas, document and disseminate good practices.
• Develop project proposals and project implementation in the relevant AoR.
• Support, monitor and review regional and country programming for protection, from planning to evaluation and advocate for adequate resource allocations.
• Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
• For P4/NOD 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree
Field(s) of Education
• Law; International Law; Human rights or refugee law; or other relevant field
• Certificates and/or Licenses
• Protection Learning Programme, Management Learning Programme;
Relevant Job Experience
Essential
• Minimum 5 years of relevant professional job experience in the area of protection, human rights and/or international humanitarian law, including experience in working directly with Field Offices. In-depth knowledge of international refugee law and human rights law and/or International humanitarian law and ability to apply the relevant legal principles, and of UNHCR's protection strategies and policies.
Qualifications And Experience The applicant:
• Must have a Masters of Laws/Legal Studies degree from a recognized University with six (6) years relevant experience
OR
• Bachelor’s Degree in Law (LLB) and Postgraduate Diploma in Law with nine (9) years relevant working experience
OR
• Bachelor’s Degree in Law (LLB) plus Postgraduate Diploma in Law with three (3) years’ experience as an Assistant Legal Officer Scale XI or its equivalent.
• Must be an Advocate of the High Court of Kenya and Commissioner of Oaths.
• Must be a registered member of the Law Society of Kenya and be of good standing
• Must have a current practicing certificate.
• With CPS (K)/CS will have an added advantage
• Must be ICT Competent.
Duties And Responsibilities
• Provide corporate governance advisory and practical support to the council, its members and the college for the effective discharge of their duties and responsibilities.
• Provide guidance and practical timely support to ensure effective and efficient Board and committee meetings/processes by facilitating proper constitution, clear terms of reference, well-articulated agenda and minutes, including following up of actions points.
• Ensure compliance with the applicable laws, regulations and codes of ethics.
• Ensure statutory compliance through regular monitoring and implementation of legal, regulatory and policy requirements.
• Representing the University College in all types of suits
• Offer legal advice to the University College
• Draft, update and review contracts and other legal documentation
• Filing of statutory returns, council records, and college assets registers
• Conduct Training needs assessment for the council members and implement appropriate interventions to meet statutory and regulatory requirements
• Organize for effective Council and Committee evaluations
The Legal Secretary will provide efficient and exceptional secretarial services for the firm, is responsible for the switchboard from the front desk as well as assisting in the duties expected.
About the Client:
A leading law firm in Kenya is seeking an experienced, proactive, reliable Legal Secretary who is tasked with increasing efficiency in secretarial duties and office procedures. It has garnered experience in various sectors in Kenya.
Duties & Responsibilities:
• Carry out secretarial work where assigned
• Handle incoming and outgoing calls and deliveries, redirecting and routing inquiries, information, correspondence as appropriate
• Make telephone calls upon request
• Control telephone usage by staff ensuring no unauthorized calls are made and recording all calls made
• Delivery, receipt and distribution of mail from courier services
• Receive, attend at front desk and direct visitors to various meeting rooms and arrange all the necessary requirements for meetings/trainings e.g. training materials, soft drinks etc. as appropriate.
• Ensure requisition and distribution of office/staff supplies.
• Ensure all telephone faults and faulty equipment are reported on time and making appropriate follow up and providing feedback to HR & Admin Manager.
• Check out repairs in the office and ensure that appropriate repairs and preventive maintenance are carried out and ensuring operation of equipment.
• Ensure office electricity bill is paid in time and liaise with the cashier and any other office bills
• File all statements and personal letters for the directors.
• Ensure the cabinets in the director’s office are properly arranged always.
• Supervise and check general cleanliness of the entire offices.
• Type all the secretarial work issued out by the advocates.
• Retrieve all the court files and ensure they are up to date.
• Receiving hearing notice and checking with the diary on the suitability of dates.
• Maintaining the office diary at the reception which is properly updated with the court dates in the office.
• Diarize all meetings for both directors and hearing dates for the law firm.
• Maintain a systematic building up system for the law firm works.
• Retrieve the case files two weeks before the hearing for preparations.
• Calling the witness before the hearing dates as directed by the advocate.
• Updating the client on the progress of the matters with the supervision of the advocate.
• Following up on medical reports for the clients
• Following up on delegated assignments
• Prepare tender documents for the law firm and follow through
• To perform any other duties that maybe assigned by the management from time to time.
Qualifications & Requirements
• Diploma in Legal Studies and or related field
• Minimum 3 years’ experience as a legal secretary or paralegal
• KNEC Secretarial Certification
• Proficiency with MS Office & typing speed of at least 50 wpm with a high rate of accuracy.
• Familiarity with legal documents, legal terminology and government regulations.
Competencies & Skills
• Able to effectively prioritize, multitask effectively and meet deadlines
• Courteous and professional demeanor with strong sense of discretion
• Able to work as a team with attorneys and staff
• Excellent and outstanding written, oral communication skills, and interpersonal abilities
• Must uphold confidentiality and be proactive.
• Committed to professional values and work ethics with a high sense of integrity and honesty.
• Excellent organizational, great management and multi-tasking skills
• Team player
• Possess ultimate customer service skills
• Ability to work under pressure
• Maintain a high profile in the day to day operations.
Duties and Responsibilities
1. Assist with inquiries and follow ups
2. Assist walk-in clients
3. Assist with drafting Letters of Good Standing
4. Assist in conducting legal research
5. Assist in writing reports for the Department
6. Any other duties as may be assigned by the Secretary/CEO
Qualifications
1. At the time of applying, have been admitted to the Advocates Training Programme at the Kenya School of Law (KSL) in its current academic year
2. Hold an LLB degree from a recognized university
3. Candidates afforded pupillage in the past by Law Society are not eligible to apply.
JOB DETAILS:
The incumbent provides guidance to the Country Operations in the AoR on all protection/legal matters and accountabilities. These include: statelessness (in line with the campaign to End Statelessness by 2024), Global Compact on Refugees (GCR) commitments, age, gender, diversity (AGD) and accountability to affected populations (AAP) through community-based protection, child protection, Gender-Based Violence (GBV) prevention and response, gender equality, disability inclusion, youth empowerment, psycho-social support and PSEA, registration, asylum/refugee status determination, resettlement, local integration, voluntary repatriation, human rights standards integration, national legislation, judicial engagement, predictable and decisive engagement in situations of internal displacement and engagement in wider mixed movement and climate change/disaster-related displacement responses. The incumbent provides protection oversight and guidance to other functions in the AoR, to support protection delivery to populations of concern and to promote and gain support for UNHCR’s protection agenda also externally. This includes ensuring that operational responses in all areas and sectors are shaped in a protection optic, mainstream protection methodologies and integrate protection safeguards and benchmarks. The incumbent works in close collaboration with the Division of International Protection, Division of Resilience and Solutions, Division of Programme Support and Management and other relevant Divisions. He/she maintains close working relations with senior protection staff in all countries in the region or all offices in the country, as appropriate, as well as regional/country-based UN sister entities, other intergovernmental organizations, non-governmental organisations, embassies, academic institutions and the media and represents the Organization on protection and legal matters. In the Regional Bureaux, the incumbent is responsible for ensuring, in an effective and efficient manner which supports the Organization’s Mandate, overall quality assurance and managerial support of operations, in line with the Bureau’s 2nd line function, within the three lines of defence conceptual framework for effective control and risk management adopted by the UN system. S/he will, further, cover the full spectrum of managerial oversight, manage performance and monitor the adherence of Country Operations to UNHCR’s rules and regulations, monitoring, identifying and addressing any emerging issues and risks as appropriate. The incumbent also promotes a culture that is results-oriented, efficient and based on trust and pursues measures to ensure that inclusion, gender balance and diversity are taken into due consideration in staffing, resource allocation and representation at all levels throughout the AoR. As a key custodian of the organization’s standards of conduct, s/he will proactively establish a working environment where all personnel feel safe, heard, equipped and empowered to speak up; demonstrate no tolerance for sexism, gender inequality, discrimination of any kind, abuse of power, harassment or sexual harassment; foster ongoing dialogue on those matters; take seriously all issues of inappropriate behaviour and actions reported, whether formally or informally; and seek guidance and support as necessary to ensure that appropriate follow-up is taken, working on the basis of zero tolerance for any form of misconduct.
Duties
• Provide guidance to the Bureau Director on all protection matters.
• Contribute towards the development of a protection and solutions strategy in the AoR consistent with UNHCR’s priorities and commitments; support regional and country programming for protection from planning to evaluation including contingency planning and advocate for adequate resource allocations.
• Stay abreast of political, social, economic and security developments that have an impact on the protection environment and protection delivery capacity and advise the senior management in the overall management of UNHCR’s operations.
• Coordinate quality, timely and effective protection responses to the needs of persons of concern in the AoR including emergency responses.
• Maximize the efficiency and effectiveness of the protection service guided by common strategic, principled and practical protection objectives, working towards increased protection impact in line with the regional strategies.
• Provide legal, technical and policy advice to Country Operations or Offices under the AoR and enforce Country Operations¿ compliance with, and operationalization of, UNHCR¿s global protection policies and standards, priorities and commitments.
• Coordinate a consultative process (through Country Offices in the region, if applicable) with government counterparts, partners and persons of concern to develop and implement the protection and solutions strategies at the country level. Ensure strategies address gender equality priorities, internally displaced persons, specific protection needs of women and men, children, youth and older persons, persons with disabilities, persons of diverse sexual orientation and/or gender identity, minority groups, and person living with HIV/AIDS.
• Coordinate with partners and provide oversight to specific protection areas described above.
• Advocate with authorities and stakeholders for access to and respect for the rights of persons of concern and their access to services.
• Support local integration objectives and well as efforts to promote social inclusion.
• Coordinate activities in the area of risk management related to Sexual Exploitation and Abuse (SEA), fraud, case-processing data protection, and human rights due diligence at country level, in consultation with relevant Divisions (as appropriate).
• Coordinate the design, implementation and evaluation of protection related programming with implementing and operational partners also in line with Agenda 2030 and the Sustainable Development Goals.
For positions in Bureaux
• Work with Country Offices in identifying and taking up opportunities to influence legislative, institutional and judicial processes in relation to asylum/RSD, statelessness and internal displacement; ensure quality comments are provided on draft legislation and policies and to Human Rights mechanisms; draft/review judicial interventions and engage with legal and judicial institutions as relevant.
• Guide and support Country Operations in the development of strategies to build and further develop national asylum/RSD systems with a view to ensuring their fairness, efficiency, adaptability and integrity.
• Support Country Operations and ensure they meet their complementary pathways objectives and resettlement quotas.
• Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
• For P5 12 years relevant experience with Undergraduate degree; or 11 years relevant experience with Graduate degree; or 10 years relevant experience with Doctorate degree
Field(s) of Education
• Law; International Law; Political Science; International Humanitarian Law; International Refugee Law; International Relations; or other relevant field.
• Certificates and/or Licenses
• Management Learning Programme;
• Protection Learning Programme;
Relevant Job Experience
Essential
• Minimum 8 years of previous work experience in progressively responsible functions in an organisation or institution with a protection mandate, preferably within the UN. Thorough knowledge of International refugee law and its application; ability to analyse and advocate for the application of relevant international and regional legal instruments for the benefits of the persons under UNHCR's mandate.
Desirable
• Solid UNHCR experience from both the Field (including Hardship Duty stations) and Headquarters/Regional entities. Proven track record in emergency preparedness, response and management. Proficiency in local language(s) in the given region. Knowledge of additional UN languages.
Deadline of this Job: 15 November 2022
JOB DETAILS:The Senior Legal Officer (SLO) position is located either at Headquarters (within the Division of International Protection) or in a Regional Bureau or in a Country Office and reports to the Deputy Director or Head of Protection Service or Representative or Deputy Representative, as appropriate. The incumbent has direct supervisory responsibility for legal and protection staff. Responsibilities and accountabilities may include inter alia: statelessness, the Global Compact on Refugees commitments, age, gender, diversity (AGD) and accountability to affected populations (AAP) through community-based protection, child protection, sexual and gender-based violence (SGBV) prevention and response, gender equality, disability inclusion, youth empowerment, registration, human rights standards integration national legislation, judicial engagement, internal displacement, mixed movements, and climate-related displacement, S/he contributes to designing a comprehensive legal strategy and response related to the protection of refugees and other persons of concern and represents the organization in contacts with national and/or regional authorities and officials, UN sister entities, other intergovernmental organisations, non-governmental organisations, embassies and academic institutions that can contribute to enhancing protection and achieving solutions which reflect international legal principles. The incumbent will also build networks with external legal experts and lawyers, high level government officials, and activists to advocate for, promote, develop and/or defend UNHCR's views and positions, and will represent UNHCR in senior level legal and policy fora. If based in a Regional Bureau or Country operation, the SLO works in close collaboration with the Division of International Protection.
Duties
• Contribute to the development of a coherent legal strategy within the Area of Responsibility (AoR).
• Develop background and general policy and legal positions.
• Provide legal and policy advice and guidance on the interpretation and application of international instruments ¿and regional where relevant relating to persons of concern, global protection positions and policies and, as required, on the development of situation/country-specific guidance.
• Monitor and support the development of national and/or regional laws, policies and processes, as appropriate.
• Develop and contribute to strategies at the regional and country level, including on legislative and judicial engagement and UN human rights mechanisms ¿ and/or regional ones ¿ and other protection frameworks, and integrate human rights standards in protection strategies and advocacy.
• Coordinate monitoring, engage with, comment on and report on domestic legislative developments in the region/country.
• Engage with external partners and stakeholders, including governments, non-governmental organizations, international organizations, etc. on issues related to legal protection principles and related international and/or regional or national law.
• Handle individual cases and situations raising special questions of application or interpretation of international law, refugee and human rights law.
• Organize expert and other meetings on specific issues, including preparation of background research materials.
• Gather, analyse and disseminate information on political, legal, social and economic developments which have a bearing on UNHCR¿s protection activities in the area to promote the adoption of protection policies and activities.
• Represent UNHCR in meetings and fora on legal and international protection.
• For Senior Legal Officer in Regional Bureaux and Country Operations:
• Coordinate quality timely and effective policy and legal advocacy interventions with relevant stakeholders at regional and national levels.
• Support country operations in identifying and taking up opportunities to influence legislative, institutional and judicial processes in relation to asylum, statelessness, and internal displacement, ensure quality comments are provided on draft legislation and policies and to Human Rights mechanisms, draft/review judicial interventions and engage with legal and judicial institutions as relevant.
• Develop legal capacity of protection staff throughout the region/country through trainings and regional workshops and consultations, promote reviews and evaluations across relevant legal areas, document and disseminate good practices.
• Develop project proposals and project implementation in the relevant AoR.
• Support, monitor and review regional and country programming for protection, from planning to evaluation and advocate for adequate resource allocations.
• Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
• For P4/NOD 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree
Field(s) of Education
• Law; International Law; Human rights or refugee law; or other relevant field
• Certificates and/or Licenses
• Protection Learning Programme, Management Learning Programme;
Relevant Job Experience
Essential
• Minimum 5 years of relevant professional job experience in the area of protection, human rights and/or international humanitarian law, including experience in working directly with Field Offices. In-depth knowledge of international refugee law and human rights law and/or International humanitarian law and ability to apply the relevant legal principles, and of UNHCR's protection strategies and policies.
Deadline of this Job: 09 December 2022
JOB DETAILS:Qualifications And Experience The applicant:
• Must have a Masters of Laws/Legal Studies degree from a recognized University with six (6) years relevant experience
OR
• Bachelor’s Degree in Law (LLB) and Postgraduate Diploma in Law with nine (9) years relevant working experience
OR
• Bachelor’s Degree in Law (LLB) plus Postgraduate Diploma in Law with three (3) years’ experience as an Assistant Legal Officer Scale XI or its equivalent.
• Must be an Advocate of the High Court of Kenya and Commissioner of Oaths.
• Must be a registered member of the Law Society of Kenya and be of good standing
• Must have a current practicing certificate.
• With CPS (K)/CS will have an added advantage
• Must be ICT Competent.
Duties And Responsibilities
• Provide corporate governance advisory and practical support to the council, its members and the college for the effective discharge of their duties and responsibilities.
• Provide guidance and practical timely support to ensure effective and efficient Board and committee meetings/processes by facilitating proper constitution, clear terms of reference, well-articulated agenda and minutes, including following up of actions points.
• Ensure compliance with the applicable laws, regulations and codes of ethics.
• Ensure statutory compliance through regular monitoring and implementation of legal, regulatory and policy requirements.
• Representing the University College in all types of suits
• Offer legal advice to the University College
• Draft, update and review contracts and other legal documentation
• Filing of statutory returns, council records, and college assets registers
• Conduct Training needs assessment for the council members and implement appropriate interventions to meet statutory and regulatory requirements
• Organize for effective Council and Committee evaluations
Deadline of this Job: 02 December 2022
JOB DETAILS:The Legal Secretary will provide efficient and exceptional secretarial services for the firm, is responsible for the switchboard from the front desk as well as assisting in the duties expected.
About the Client:
A leading law firm in Kenya is seeking an experienced, proactive, reliable Legal Secretary who is tasked with increasing efficiency in secretarial duties and office procedures. It has garnered experience in various sectors in Kenya.
Duties & Responsibilities:
• Carry out secretarial work where assigned
• Handle incoming and outgoing calls and deliveries, redirecting and routing inquiries, information, correspondence as appropriate
• Make telephone calls upon request
• Control telephone usage by staff ensuring no unauthorized calls are made and recording all calls made
• Delivery, receipt and distribution of mail from courier services
• Receive, attend at front desk and direct visitors to various meeting rooms and arrange all the necessary requirements for meetings/trainings e.g. training materials, soft drinks etc. as appropriate.
• Ensure requisition and distribution of office/staff supplies.
• Ensure all telephone faults and faulty equipment are reported on time and making appropriate follow up and providing feedback to HR & Admin Manager.
• Check out repairs in the office and ensure that appropriate repairs and preventive maintenance are carried out and ensuring operation of equipment.
• Ensure office electricity bill is paid in time and liaise with the cashier and any other office bills
• File all statements and personal letters for the directors.
• Ensure the cabinets in the director’s office are properly arranged always.
• Supervise and check general cleanliness of the entire offices.
• Type all the secretarial work issued out by the advocates.
• Retrieve all the court files and ensure they are up to date.
• Receiving hearing notice and checking with the diary on the suitability of dates.
• Maintaining the office diary at the reception which is properly updated with the court dates in the office.
• Diarize all meetings for both directors and hearing dates for the law firm.
• Maintain a systematic building up system for the law firm works.
• Retrieve the case files two weeks before the hearing for preparations.
• Calling the witness before the hearing dates as directed by the advocate.
• Updating the client on the progress of the matters with the supervision of the advocate.
• Following up on medical reports for the clients
• Following up on delegated assignments
• Prepare tender documents for the law firm and follow through
• To perform any other duties that maybe assigned by the management from time to time.
Qualifications & Requirements
• Diploma in Legal Studies and or related field
• Minimum 3 years’ experience as a legal secretary or paralegal
• KNEC Secretarial Certification
• Proficiency with MS Office & typing speed of at least 50 wpm with a high rate of accuracy.
• Familiarity with legal documents, legal terminology and government regulations.
Competencies & Skills
• Able to effectively prioritize, multitask effectively and meet deadlines
• Courteous and professional demeanor with strong sense of discretion
• Able to work as a team with attorneys and staff
• Excellent and outstanding written, oral communication skills, and interpersonal abilities
• Must uphold confidentiality and be proactive.
• Committed to professional values and work ethics with a high sense of integrity and honesty.
• Excellent organizational, great management and multi-tasking skills
• Team player
• Possess ultimate customer service skills
• Ability to work under pressure
• Maintain a high profile in the day to day operations.
Deadline of this Job: 08 December 2022
JOB DETAILS:Duties and Responsibilities
1. Assist with inquiries and follow ups
2. Assist walk-in clients
3. Assist with drafting Letters of Good Standing
4. Assist in conducting legal research
5. Assist in writing reports for the Department
6. Any other duties as may be assigned by the Secretary/CEO
Qualifications
1. At the time of applying, have been admitted to the Advocates Training Programme at the Kenya School of Law (KSL) in its current academic year
2. Hold an LLB degree from a recognized university
3. Candidates afforded pupillage in the past by Law Society are not eligible to apply.
Deadline of this Job: 16 December 2022
JOB DETAILS:
7. Legal Officer – GRADE XII
a) Job Purpose
Reporting to Senior Legal Officer, the Legal Officer shall provide legal guidance on contractual and statutory obligations binding to the University.
b) Job Description
The Legal Officer’s responsibilities shall include:-
i) Advising the University on all legal matters that may arise in its operations from time to time;
ii) Drawing ,vetting and scrutinising of all Contracts, MoUs and other legal documents touching on the University;
iii) Following up on cases filed on behalf of the University and against the University;
iv) Developing, implementing and reviewing legal policies and procedures to ensure compliance with existing legislation within the University statutes and nationally
v) Initiating legal action on behalf of the University on recovery measures as may be proclaimed by the University Council;
vi) Undertaking legal research;
vii) Advising the University on changes to University Statutes and related regulations thereof;
viii) Monitoring compliance with regulatory and legislative requirements;
ix) Providing of day to day legal and regulatory support to the functional areas covering general compliance queries and reviews; and
x) Any other duty as assigned from time to time. By the Vice Chancellor.
c) Job Specification
Minimum Requirements:-
i) Masters of Laws(LLM) with 6 years relevant working experience from a reputable institution OR ;
ii) Bachelors Degree in Law (LLB) and Postgraduate Diploma in Law with 9 years relevant working experience, three (3) of which as Senior Legal Assistant I Grade 11 or its equivalent in a reputable institution;
iii) Be a registered member of Law Society of Kenya and in good standing;
iv) Have a current practicing certificate; and
v) ICT Competent.
I. Corporation Secretary And Head Of Legal Services, JOB GRADE WRTI GRADE 2: ONE (1) POST– ADVERT REF: NO. WRTI/1/2022
a) Job Purpose
Reporting to the Director/CEO, the job holder will be responsible for providing legal advice and services to the Institute.
b) Duties and responsibilities
The duties and responsibilities will include:
(i) Providing secretarial services and technical support to the Institutes Board and its Committees to enable them meet their obligations;
(ii) Providing guidance to the Board on their duties and responsibilities and on matters of governance;
(iii) Ensuring timely preparation, circulation, maintenance and safe custody of Board’s minutes, legal documents, instruments and WRTI seal;
(iv) Assisting the Board in carrying out induction and training, updating Board and Committees on charters, preparing and implementing Board work plans, conducting Board evaluation and governance audit;
(v) Implementing the Code of Conduct and Ethics;
(vi) Maintaining and updating the register of conflicts of interest;
(i) Ensuring Board members are aware of all relevant laws affecting the organization; and
(ii) Ensuring compliance with principles and values of good governance and all statutory or legal requirements;
(vii) Facilitating effective communication between the organization and the stakeholders;
(viii) Interpreting laws governing the Institutes’ operations and giving appropriate and timely legal advice on matters affecting the Institute;
(ix) Overseeing formulation, vetting, review, negotiations of contracts, leases, agreements and Memorandums of Understanding and recommending for execution by the Director/CEO;
(x) Coordinating the review of the Institute legal framework and proposing amendments or enactment of new laws and regulations to improve regulation of the industry;
(xi) Coordinating policy formulation and review in line with relevant laws, regulations and Government policies;
(xii) Overseeing litigation management by liaising with external lawyers to ensure adequate representation of the Institute;
(xiii) Ensuring that the Institute is represented in court and all legal fora;
(xiv) Provide overall supervision of legal audits to measure the Institute’s level of compliance with various legal requirements, identify legal risks and advise on mitigation measures;
(xv) Overseeing development of performance targets, work plans, budgets and strategies for the Legal Services;
(xvi) Managing, supervising and developing staff; and
(xvii) Performing any other responsibilities as may be assigned or delegated by the Institute’s Board or management.
c) Qualifications and Experience
For appointment to this grade, an applicant must have:
(i) At least twelve (12) years in relevant work experience five (5) of which must have been at management level;
(ii) Bachelors of Laws degree from a recognized institution;
(iii) Master Degree in any of the following; Law, Business Administration, Public Administration, or equivalent qualifications from a recognized institution;
(iv) Postgraduate Diploma in Legal Studies from the Kenya School of Law;
(v) An Advocate of the High Court of Kenya in good standing;
(vi) Certified Public Secretary and a member of Institute Certified Secretaries in good standing;
(vii) Leadership course lasting not less than Four (4) weeks from a recognized institution.
(viii) Proficiency in computer applications;
(ix) Demonstrated merit and ability as reflected in work performance and results;
(x) Fulfilled the requirements of Chapter Six (6) of the constitution; and
(xi) Performing any other responsibilities as may be assigned or delegated by the Institute’s Board or management.
JOB DETAILS:
7. Legal Officer – GRADE XII
a) Job Purpose
Reporting to Senior Legal Officer, the Legal Officer shall provide legal guidance on contractual and statutory obligations binding to the University.
b) Job Description
The Legal Officer’s responsibilities shall include:-
i) Advising the University on all legal matters that may arise in its operations from time to time;
ii) Drawing ,vetting and scrutinising of all Contracts, MoUs and other legal documents touching on the University;
iii) Following up on cases filed on behalf of the University and against the University;
iv) Developing, implementing and reviewing legal policies and procedures to ensure compliance with existing legislation within the University statutes and nationally
v) Initiating legal action on behalf of the University on recovery measures as may be proclaimed by the University Council;
vi) Undertaking legal research;
vii) Advising the University on changes to University Statutes and related regulations thereof;
viii) Monitoring compliance with regulatory and legislative requirements;
ix) Providing of day to day legal and regulatory support to the functional areas covering general compliance queries and reviews; and
x) Any other duty as assigned from time to time. By the Vice Chancellor.
c) Job Specification
Minimum Requirements:-
i) Masters of Laws(LLM) with 6 years relevant working experience from a reputable institution OR ;
ii) Bachelors Degree in Law (LLB) and Postgraduate Diploma in Law with 9 years relevant working experience, three (3) of which as Senior Legal Assistant I Grade 11 or its equivalent in a reputable institution;
iii) Be a registered member of Law Society of Kenya and in good standing;
iv) Have a current practicing certificate; and
v) ICT Competent.
Deadline of this Job: 01 December 2022
JOB DETAILS:I. Corporation Secretary And Head Of Legal Services, JOB GRADE WRTI GRADE 2: ONE (1) POST– ADVERT REF: NO. WRTI/1/2022
a) Job Purpose
Reporting to the Director/CEO, the job holder will be responsible for providing legal advice and services to the Institute.
b) Duties and responsibilities
The duties and responsibilities will include:
(i) Providing secretarial services and technical support to the Institutes Board and its Committees to enable them meet their obligations;
(ii) Providing guidance to the Board on their duties and responsibilities and on matters of governance;
(iii) Ensuring timely preparation, circulation, maintenance and safe custody of Board’s minutes, legal documents, instruments and WRTI seal;
(iv) Assisting the Board in carrying out induction and training, updating Board and Committees on charters, preparing and implementing Board work plans, conducting Board evaluation and governance audit;
(v) Implementing the Code of Conduct and Ethics;
(vi) Maintaining and updating the register of conflicts of interest;
(i) Ensuring Board members are aware of all relevant laws affecting the organization; and
(ii) Ensuring compliance with principles and values of good governance and all statutory or legal requirements;
(vii) Facilitating effective communication between the organization and the stakeholders;
(viii) Interpreting laws governing the Institutes’ operations and giving appropriate and timely legal advice on matters affecting the Institute;
(ix) Overseeing formulation, vetting, review, negotiations of contracts, leases, agreements and Memorandums of Understanding and recommending for execution by the Director/CEO;
(x) Coordinating the review of the Institute legal framework and proposing amendments or enactment of new laws and regulations to improve regulation of the industry;
(xi) Coordinating policy formulation and review in line with relevant laws, regulations and Government policies;
(xii) Overseeing litigation management by liaising with external lawyers to ensure adequate representation of the Institute;
(xiii) Ensuring that the Institute is represented in court and all legal fora;
(xiv) Provide overall supervision of legal audits to measure the Institute’s level of compliance with various legal requirements, identify legal risks and advise on mitigation measures;
(xv) Overseeing development of performance targets, work plans, budgets and strategies for the Legal Services;
(xvi) Managing, supervising and developing staff; and
(xvii) Performing any other responsibilities as may be assigned or delegated by the Institute’s Board or management.
c) Qualifications and Experience
For appointment to this grade, an applicant must have:
(i) At least twelve (12) years in relevant work experience five (5) of which must have been at management level;
(ii) Bachelors of Laws degree from a recognized institution;
(iii) Master Degree in any of the following; Law, Business Administration, Public Administration, or equivalent qualifications from a recognized institution;
(iv) Postgraduate Diploma in Legal Studies from the Kenya School of Law;
(v) An Advocate of the High Court of Kenya in good standing;
(vi) Certified Public Secretary and a member of Institute Certified Secretaries in good standing;
(vii) Leadership course lasting not less than Four (4) weeks from a recognized institution.
(viii) Proficiency in computer applications;
(ix) Demonstrated merit and ability as reflected in work performance and results;
(x) Fulfilled the requirements of Chapter Six (6) of the constitution; and
(xi) Performing any other responsibilities as may be assigned or delegated by the Institute’s Board or management.