Deadline of this Job: 04 December 2022
Description
Internal:
• Coordinate with Head of Supply Chain and implement robust S&OP and Planning process
• Coordinating with sales and production departments on demand, production, material requirements and constraints as well as customer order fulfilment plans
• Coordinating strategic material procurement with the Procurement Manager
External:
None
Key responsibilities:
Managerial / Supervisory responsibilities
Operational responsibilities/Tasks
Planning
• Implement, evaluate and maintain/improve effective (production, material requirement, dispatch and in/outbound transportation) planning processes and systems through continuous evaluation and improvement.
• Support the Head of Supply Chain in Sales and Operations Planning meetings, finding optimal solutions to potentially conflicting priorities of Sales and Production departments and keeping all stakeholders informed on progress against agreed plans
• Liaise with department managers throughout the BU to ascertain actual inventories and constraints as well as future goods flows of each department, so as to assure that planning outputs are accurate, realistic and relevant at all times.
• Align and develop S&OP Plan with BPP objectives and Sales forecast volumes.
• Expand the S&OP process to include tactical planning at least for quarter period
• Support the planning of introduction of New Products from successful launch until product retirement
• Manage and plan minimum stock balances to ensure supplier lead times and stock holding policies are maintained to avoid any stock outs.
• Reconcile Safety Stock policy for Make to Stock or Kanban items and avoid loss of sales if any.
• Ensure MRP system is working in line with the Sales volumes and re-order point to avoid any stock out situation.
• Adherence to production plan is tracked and monitor improvements.
• Month to month stability in plan and measure Forecast accuracy.
• Clearly communicate constraints that will effect customer delivery dates.
• Establish a well-maintained Master Data system and develop & implement technological solution to translates demand inputs to supply.
Supply Chain Administration
• Adhere to Company standards and policies in addition to all regulatory requirements
• Support and implement Company initiatives to achieve performance, quality and safety metrics
• Contribute to periodic departmental and company planning and budgeting cycles including the annual Business Plan Process (BPP)
• Select, evaluate and develop department employees, following general HR policies
• Evaluate the training needs of all staff reporting to the position and ensure appropriate plans are in place
• Pro-actively monitor departmental operational and financial performance and develop personal and departmental action plans to achieve targets set for the department
• Actively support the BU management team in implementing BU- and company-wide policies/procedures and action plans
• Collaborate with Planning managers of other Safal group companies on sharing best practices and improving performance
• Ensure the safeguarding and security of Company assets
Deadline of this Job: 05 December 2022Description
Internal:
• Coordinate with Head of Supply Chain and implement robust S&OP and Planning process
• Coordinating with sales and production departments on demand, production, material requirements and constraints as well as customer order fulfilment plans
• Coordinating strategic material procurement with the Procurement Manager
External:
None
Key responsibilities:
Managerial / Supervisory responsibilities
Operational responsibilities/Tasks
Planning
• Implement, evaluate and maintain/improve effective (production, material requirement, dispatch and in/outbound transportation) planning processes and systems through continuous evaluation and improvement.
• Support the Head of Supply Chain in Sales and Operations Planning meetings, finding optimal solutions to potentially conflicting priorities of Sales and Production departments and keeping all stakeholders informed on progress against agreed plans
• Liaise with department managers throughout the BU to ascertain actual inventories and constraints as well as future goods flows of each department, so as to assure that planning outputs are accurate, realistic and relevant at all times.
• Align and develop S&OP Plan with BPP objectives and Sales forecast volumes.
• Expand the S&OP process to include tactical planning at least for quarter period
• Support the planning of introduction of New Products from successful launch until product retirement
• Manage and plan minimum stock balances to ensure supplier lead times and stock holding policies are maintained to avoid any stock outs.
• Reconcile Safety Stock policy for Make to Stock or Kanban items and avoid loss of sales if any.
• Ensure MRP system is working in line with the Sales volumes and re-order point to avoid any stock out situation.
• Adherence to production plan is tracked and monitor improvements.
• Month to month stability in plan and measure Forecast accuracy.
• Clearly communicate constraints that will effect customer delivery dates.
• Establish a well-maintained Master Data system and develop & implement technological solution to translates demand inputs to supply.
Supply Chain Administration
• Adhere to Company standards and policies in addition to all regulatory requirements
• Support and implement Company initiatives to achieve performance, quality and safety metrics
• Contribute to periodic departmental and company planning and budgeting cycles including the annual Business Plan Process (BPP)
• Select, evaluate and develop department employees, following general HR policies
• Evaluate the training needs of all staff reporting to the position and ensure appropriate plans are in place
• Pro-actively monitor departmental operational and financial performance and develop personal and departmental action plans to achieve targets set for the department
• Actively support the BU management team in implementing BU- and company-wide policies/procedures and action plans
• Collaborate with Planning managers of other Safal group companies on sharing best practices and improving performance
• Ensure the safeguarding and security of Company assets
Duties
• Serves as the Receiving Supervisor in the GSO warehouse.
• Responsible for ensuring that all USG purchased property, expendable/non-expendables supplies are correctly received, inspected and posted in ILMS within 3 working days by the receiving clerks as per the SOP and laid down guidelines.
• The incumbent is responsible for not only supervising receiving and inspection but also ensures correct asset creation, correct agency codes and correct item description are followed in order to avoid misclassification.
• In addition, the incumbent oversees the safety of government property in the receiving area and guards against pilferage, waste, damages and obsolescence together while maintaining proper documentation. Incumbent is in-charge of the keys to the receiving area including pilferable cage, filing and controlling access to the receiving bay to only those permitted.
Requirements:
EXPERIENCE:
• Minimum of 4 years’ experience in a warehouse facility dealing in receiving and storage of commodities is required.
• A minimum of 1 year of supervisory experience of which should be associated with property/warehouse management is required.
JOB KNOWLEDGE:
• Logistics and warehousing experience are a must.
Deadline of this Job: 05 December 2022
Key Responsibilities
Sourcing
• Analysing procurement requirements and selecting the most appropriate methods based on interpretation and assessment of established policies, practices, and experience.
• Proactively coordinate the tendering process, ensuring that the process follows best practice and ILRI’ tender policies.
• Preparation of contractual documents (purchase order and service contracts.
• Support in the Supplier Evaluations and Bid Analysis for local orders items for ToC (Total Cost of Ownership);
• Carry out a price survey; maintain a price list for commonly used items and a list of prequalified vendors;
• Supplier sourcing for the requested purchases as per Purchase Requisition Terms of References (TOR) for the relevant level (value) and category of items required as per ILRI procurement procedures.
• Ensure there is transparency and integrity in all procurements processes.
• Track issued orders all the way to delivery and payment and ensure both internal/external customers are well updated of the progress,
Procurement Administration and relationships
• Ensuring ILRI supply chain procedures are adhered to while purchasing goods/ services required by ILRI’s programs/projects.
• maintaining Supply Chain relationships and customer focused relationships with research customers/scientists.
• Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order.
• To coordinate with the Supply Chain Manager on procurement planning and budgeting ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order.
• To track in-coming shipments of ordered goods, review completeness and accuracy of shipping, and confirm timely arrival of the right quantity and quality of delivered consignments.
• To ensure the turnaround time for purchase requisitions is as per the shared Supply Chain service charter and in conformity with customer needs.
• Maintain up to date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents.
• Preparation and sharing of procurement dashboard reports/weekly status reports.
• Assist in communicating changes in the supply chain policies to both Internal and external customers and responding to audit queries on time.
Contract management and supplier management
• Liaise with the ILRI legal team to ensure compliance with all applicable laws and policies in the preparation of Service Contracts and Service Level Agreement (SLAs).
• Drafting of framework agreements and other related agreements for preferred suppliers.
• Ensuring that periodic (semi-annually) performance evaluation for service contracts is done as per the service level agreements.
• Participate in preparing prequalification documents and performance appraisal for prequalified suppliers.
• Coordinate vendor performance management review using the approved institutional tools and participate in decision making based on the evaluation.
Requirements
• Bachelors’ degree in Purchasing & Supply Chain Management or any other relevant degree from a recognized University, Degree in any Laboratory discipline would be an added advantage.
• At least 6 years working experience in a busy procurement environment, experience from a research organization would be an added advantage.
• Professional qualifications in Purchasing and Supply Chain Management.
• Computer proficiency (Email, Internet, Word, Excel, Access or other data-base management, knowledge of automated Supply Chain Software’s would be an added advantage);
• Membership with recognized professional bodies like CIPS and KISM.
Other Vacancies
Key Responsibilities
Sourcing
• Analysing procurement requirements and selecting the most appropriate methods based on interpretation and assessment of established policies, practices, and experience.
• Proactively coordinate the tendering process, ensuring that the process follows best practice and ILRI’ tender policies.
• Preparation of contractual documents (purchase order and service contracts.
• Support in the Supplier Evaluations and Bid Analysis for local orders items for ToC (Total Cost of Ownership);
• Carry out a price survey; maintain a price list for commonly used items and a list of prequalified vendors;
• Supplier sourcing for the requested purchases as per Purchase Requisition Terms of References (TOR) for the relevant level (value) and category of items required as per ILRI procurement procedures.
• Ensure there is transparency and integrity in all procurements processes.
• Track issued orders all the way to delivery and payment and ensure both internal/external customers are well updated of the progress,
Procurement Administration and relationships
• Ensuring ILRI supply chain procedures are adhered to while purchasing goods/ services required by ILRI’s programs/projects.
• maintaining Supply Chain relationships and customer focused relationships with research customers/scientists.
• Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order.
• To coordinate with the Supply Chain Manager on procurement planning and budgeting ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order.
• To track in-coming shipments of ordered goods, review completeness and accuracy of shipping, and confirm timely arrival of the right quantity and quality of delivered consignments.
• To ensure the turnaround time for purchase requisitions is as per the shared Supply Chain service charter and in conformity with customer needs.
• Maintain up to date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents.
• Preparation and sharing of procurement dashboard reports/weekly status reports.
• Assist in communicating changes in the supply chain policies to both Internal and external customers and responding to audit queries on time.
Contract management and supplier management
• Liaise with the ILRI legal team to ensure compliance with all applicable laws and policies in the preparation of Service Contracts and Service Level Agreement (SLAs).
• Drafting of framework agreements and other related agreements for preferred suppliers.
• Ensuring that periodic (semi-annually) performance evaluation for service contracts is done as per the service level agreements.
• Participate in preparing prequalification documents and performance appraisal for prequalified suppliers.
• Coordinate vendor performance management review using the approved institutional tools and participate in decision making based on the evaluation.
Requirements
• Bachelors’ degree in Purchasing & Supply Chain Management or any other relevant degree from a recognized University, Degree in any Laboratory discipline would be an added advantage.
• At least 6 years working experience in a busy procurement environment, experience from a research organization would be an added advantage.
• Professional qualifications in Purchasing and Supply Chain Management.
• Computer proficiency (Email, Internet, Word, Excel, Access or other data-base management, knowledge of automated Supply Chain Software’s would be an added advantage);
• Membership with recognized professional bodies like CIPS and KISM.
Other Vacancies
Deadline of this Job: 05 December 2022
Deadline of this Job: 05 December 2022