The Finance and Operations Associate will provide financial, logistical and administrative support to the ATI Food Security and Resilience team.
KEY DUTIES AND RESPONSIBILITIES
Finance
• Ensure that proper record-keeping and expense procedures are implemented for operational and project expenses in accordance with DAI and USAID rules and regulations;
• Record approved costs in the Field Accounting System (FAS)
• Prepare inputs for the weekly cash-flow forecasts for approval and fund replenishment wire requests
• Handle petty cash disbursements and reporting, ensuring petty cash is maintained per maximum petty cash policy, and that all petty cash procedures are followed
• Ensure that requests for payment have appropriate approvals
• Prepare field expense vouchers ensuring accuracy of expense coding
• Perform any approved accounting corrections and reversals
• Ensure the timely deposit of cash receipts
Other key responsibilities include:
• Provide inputs for the update of policies and procedures for the Department;
• Develop individual audit engagement plan and ensure implementation;
• Review and evaluate the system of internal controls, assess their adequacy, effectiveness and proposing recommendations for their improvement;
• Safeguard the Commission’s assets by establishing appropriate means of verifying their existence, ownership and valuation;
• Prepare draft audit reports on completion of each audit engagement for review by the Principal Internal Auditor;
• Assist in establishing a follow up mechanism on recommendations received from all internal and external audits; and
• Undertake special audit/investigations.
Requirements for Appointment
For appointment to this grade, a candidate must have:
• At least four (4) years’ relevant experience gained from a public or private organization;
• Bachelor’s Degree in Accounting, Finance or Business Administration or relevant field from a recognized institution;
• CPA Part III or its equivalent;
• Attended supervisory course lasting not less than two (2) weeks from a recognized institution;
• Demonstrated results in work performance;
• Proficiency in Computer applications;
• Fulfil the requirements of Chapter six of the Constitution.
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