Deadline of this Job: 02 November 2022
Duties and Responsibilities
• Assess human resource needs in the organization and advise on human resource optimization.
• Review and implement organizational administrative infrastructure, and human resources
• management policy and procedures in accordance with statutory requirements.
• Develop, oversee and advise management on a staff performance management system, including
• annual appraisals. He/she will take a lead in handling staff conduct and discipline, and grievance
• handling procedures.
• Oversee the personnel management that includes maintaining personnel files and staff leave
• management system.
• Planning and ensuring systematic induction for all new staff and induction plans
• Preparing job descriptions, advertising vacant positions, and managing the recruitment process.
• Orienting new employees and training existing employees.
• Monitoring employee performance.
• Ensuring that all employees are organized and satisfied in their work environment.
• Overseeing the health, safety and wellness of all employees.
• Implementing systematic staff development procedures.
• Providing counseling on policies and procedures.
• Ensuring meticulous implementation of payroll and benefits administration.
• Communicating with staff about issues affecting their performance.
• Ensuring accurate and proper record keeping of employee information in electronic and digital
• format.
• Act as a key source of support, guidance and expertise on safeguarding and human resources
• related matters in the organization.
• Support and embed a culture of shared responsibility towards safeguarding InformAction’s
• beneficiaries, interns, volunteers, and staff from abuse, exploitation and harassment across the
• field bases
• Develop and maintain effective communication and working relationships with the InformAction
• staff in their regions to ensure safeguarding processes are being embedded effectively and that
• safeguarding is considered in context of overall approach to risk management and mitigation.
Duties and Responsibilities
• Assess human resource needs in the organization and advise on human resource optimization.
• Review and implement organizational administrative infrastructure, and human resources
• management policy and procedures in accordance with statutory requirements.
• Develop, oversee and advise management on a staff performance management system, including
• annual appraisals. He/she will take a lead in handling staff conduct and discipline, and grievance
• handling procedures.
• Oversee the personnel management that includes maintaining personnel files and staff leave
• management system.
• Planning and ensuring systematic induction for all new staff and induction plans
• Preparing job descriptions, advertising vacant positions, and managing the recruitment process.
• Orienting new employees and training existing employees.
• Monitoring employee performance.
• Ensuring that all employees are organized and satisfied in their work environment.
• Overseeing the health, safety and wellness of all employees.
• Implementing systematic staff development procedures.
• Providing counseling on policies and procedures.
• Ensuring meticulous implementation of payroll and benefits administration.
• Communicating with staff about issues affecting their performance.
• Ensuring accurate and proper record keeping of employee information in electronic and digital
• format.
• Act as a key source of support, guidance and expertise on safeguarding and human resources
• related matters in the organization.
• Support and embed a culture of shared responsibility towards safeguarding InformAction’s
• beneficiaries, interns, volunteers, and staff from abuse, exploitation and harassment across the
• field bases
• Develop and maintain effective communication and working relationships with the InformAction
• staff in their regions to ensure safeguarding processes are being embedded effectively and that
• safeguarding is considered in context of overall approach to risk management and mitigation.
Deadline of this Job: 02 November 2022
DUTIES AND RESPONSIBILITIES UNDER LIFT PROJECT
HR ADMINISTRATION
• Employee Records Maintain and update employee files; both on hard and soft copies and ensure the employee register and HRMIS is always updated.
• Contract Management Preparation and issuance of employee confirmation letters and renewal letters
• Support in conducting exit interviews and manage the exit process including issuing certificate of service, working closely with the People & Culture Manager.
• Leave Management Regular updating of the leave register working closely with the Cluster Office Administrators
• Liaise with the cluster offices and other departments in the preparation of annual leave planners.
RECRUITMENT
• Support the People & Culture Manager to adequately fill roles within agreed timelines as guided and ensure new joiners submit required placement documents.
• Shortlist applications and conduct preliminary interviews and screen applicants for basic compliance as assigned.
• Schedule interviews and follow up with Line Managers to provide feedback on each candidate then prepare the recruitment report for approval.
• Ensure all recruitment policies, procedures and techniques are adhered to.
COMPENSATION AND BENEFITS
• Ensure timely inclusion and removal of employees in the relevant benefits schemes
• Support the People & Culture Manager in preparation and timely submission of monthly payroll schedules.
• Update the monthly payroll with the details of new employees, promotions and exits, while ensuring accuracy of data.
• Ensures that all payroll changes are authorized prior to implementation
PERFORMANCE MANAGEMENT
• Support the People & Culture Manager to implement the performance management process as per performance calendar and timelines.
• Responsible for maintaining accurate performance management records both electronically and hard copies on staff files.
DUTIES AND RESPONSIBILITIES UNDER LIFT PROJECT
HR ADMINISTRATION
• Employee Records Maintain and update employee files; both on hard and soft copies and ensure the employee register and HRMIS is always updated.
• Contract Management Preparation and issuance of employee confirmation letters and renewal letters
• Support in conducting exit interviews and manage the exit process including issuing certificate of service, working closely with the People & Culture Manager.
• Leave Management Regular updating of the leave register working closely with the Cluster Office Administrators
• Liaise with the cluster offices and other departments in the preparation of annual leave planners.
RECRUITMENT
• Support the People & Culture Manager to adequately fill roles within agreed timelines as guided and ensure new joiners submit required placement documents.
• Shortlist applications and conduct preliminary interviews and screen applicants for basic compliance as assigned.
• Schedule interviews and follow up with Line Managers to provide feedback on each candidate then prepare the recruitment report for approval.
• Ensure all recruitment policies, procedures and techniques are adhered to.
COMPENSATION AND BENEFITS
• Ensure timely inclusion and removal of employees in the relevant benefits schemes
• Support the People & Culture Manager in preparation and timely submission of monthly payroll schedules.
• Update the monthly payroll with the details of new employees, promotions and exits, while ensuring accuracy of data.
• Ensures that all payroll changes are authorized prior to implementation
PERFORMANCE MANAGEMENT
• Support the People & Culture Manager to implement the performance management process as per performance calendar and timelines.
• Responsible for maintaining accurate performance management records both electronically and hard copies on staff files.