Tenders at Plan International and Save the Children

JOB DETAILS:
The Role
• The Monitoring and Evaluation Co-ordinator will oversee Plan Kenya monitoring and evaluation activities on specific location and country wide assignments to drive Data Quality Assurance and specific data requirements for projects/programmes as well as tracking and reporting on outcomes and impact of our activities. The Monitoring and Evaluation Co- Ordinator will share their learning across the organisation and help facilitate learning in other departments and regions.

Accountabilities And Main Work Activities
The Monitoring and Evaluation Co-ordinator will have the following duties and responsibilities:
Monitoring Implementation and M&E coordination at strategic level (40%):
• Take a lead role in the development and execution of a functional M&E framework on the projects based on tracking of outcomes and impacts
• Ensure the activity monitoring logs are well kept in a quick and easy to access and retrieve
• Design and implementation of the programme monitoring and evaluation framework and information system to track delivery against targets, outcomes and impacts
• Analysis of data collected for assessment of progress and areas of improvement and overall data management
• Advances organisation research agenda and works with project teams and M&E Manager to identify and roll out research initiatives and evaluate activities, using appropriate ethical principles and methods.
• Promoting learning and knowledge sharing of best practices and lessons learned
• Support in developing monitoring tools to track program performance in line with the Theory of Change and the M&E Plan
• Develop monitoring and evaluation frameworks such as log frame, M&E Plan, results indicators and indicator tracking table for the project for quality tracking of achievement of results
• Monitor and evaluate overall progress on achievement and sustainability of results
• In liaison with project teams, coordinate periodic reporting, monthly, quarterly, half-yearly and annual progress on all project activities to the M&E Manager/Project Manager
• Manage and conduct quantitative and qualitative monitoring, evaluations and studies among program beneficiaries and other stakeholders,
• Identify areas of technical support to project partners and Organize refresher trainings on M&E for partners as required
• Conduct capacity assessment on existing monitoring and evaluation system and work with the teams to develop technical skills /competencies in using the systems to track results

Quality improvement and standards (20%)
• Tracks implementation of indicators and sets of measures of sustainability and success to generate reliable evidence and propose recommendations for improvement
• Uses on-going project monitoring and assessment reports, working closely with project teams to improve the quality of implementation and adapt project design.
• Provides inputs, information and statistics for quarterly, annual and other reports to Project Management
• Support in application of strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying ad dealing with bottlenecks
• Employs data quality management standards though use of appropriate data collection tools, data management and analysis methods
• Ensures adherence to M&E standards, Research and evaluation standards and all M&E cooperate standards at the Program Unit.
• Establishes and manages a performance monitoring and evaluation framework with specific goals, outcomes, inputs, outputs, processes, indicators, data needs and sources as well as reporting templates and frequency, for effective monitoring, reporting and updating of the progress of programmes and projects

Documentation, Data management, Learning and Knowledge management (20%)
• Establishes an inquisitive learning culture within PIK through leading the capacity building efforts in M&E
• Supports project teams to develop case studies, change/impact stories to inform projects achievements
• Provide advice to the partners and project team on improving project performance using M&E findings.
• Develops an internal mechanism while liaising with the knowledge management specialist of sharing of documents across the hub and the country programs
• Leads and conducts analysis of quantitative data as well as qualitative data on all program inputs, outputs and outcomes to inform project designs
• Dissemination of Monitoring Reports for internal and external audiences
• Supports the MERL Manager to respond to Senior Management or donor data queries in an -accurate and timely manner
• Creates, establishes and maintains programme level monitoring tools and databases that are mainstreamed to existing systems and aligned with programme design
• Develops and maintains an updated database of all completed interventions and periodically carry out meta-analysis of the information.
• Ensures all the data is disaggregated by sex, age and disability and that all the studies are gender responsive
• Responsible for supporting from a gender perspective, data collection, analysis and utilization across all programs at the hub level, based on the agreed tools developed and approved by MERL Manager
• Ensures that project and program teams utilise the country-based data collection tools and observe data quality controls
• Facilitates and supports the documentation of best practices and lessons learned from project outputs for audiences within and outside Plan International
• Leads the program teams in developing case studies, change stories annually for publication in a professional journal.
• Identifies and documents interventions and initiatives, and knowledge management products that can be replicated or scaled up.

Capability building through knowledge sharing, networking and coaching (15%)
• Reviews M&E findings and best practices and disseminates information to stakeholders to facilitate evidence-based planning, learning and informed decision-making
• Promote individual and organisational learning through systematic reflection processes, documentation, dissemination and knowledge management.
• Support coaching and training of staff and partners for improved MERL practices in response to needs.
• Builds, maintains and engages in internal and external MERL partnerships and networks.
• Assesses the capacity of project implementation teams and project partners on Monitoring and Evaluation systems and processes and builds their capacity on identified gaps to ensure they are able to co-participate in the monitoring and evaluation of projects
• Trains and manages staff in M&E data collection, analyses, verification and reporting
• Capacity builds local partners and staff where appropriate on the result framework, data management, and results-oriented programming that incorporates gender considerations
• Facilitate access to relevant and accurate information on the Programme to stakeholders including the government officers, parents, and young people.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%
• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.



Project overview

The Pfizer immunization project has been implemented for 3 years with the aim of reducing the needless deaths of children under 5 years in three counties of Mandera, Nairobi and Wajir counties. The main working areas include:

Technical support to develop a robust strategy for immunization of marginalized populations.
Training health workers to improve child health and immunization services.
Social and behavioral change communications to strengthen community acceptance of immunization.
National-level support for immunization programming.

The overall objective of the endline evaluation

The purpose of the evaluation is to assess both the processes and the outcomes of interventions and collect evidence and lessons learnt in Nairobi, Wajir and Mandera counties. The findings emerging from the end line evaluation will:

Generate information on the level of achievement of the intervention objectives, outcome and evidence of emerging impact, information which will be useful to stakeholders, including the county Governments

Inform and guide the design and implementation of future Save the Children projects

The specific objectives are:

Specifically, the evaluation seeks to address the following issue and provide specific, actionable and practical recommendations for future programming based on the findings.
Measure the level of achievement of the immunization project and the changes in coverage and quality of immunization services in the programme implementation areas.
Changes in social acceptance, care-seeking and health-promoting behaviors for immunization services by families and communities in the project sites.
Document the lessons learned during programme implementation and assess how much the programme brought change in the capacity of the Ministry of Health and National Vaccines and Immunization Program division to steward the vaccines and immunization program

Study Design and Methodology

The consultant will develop the methodology that should be able to clearly answer each of the specific objectives and should specify mechanisms to avoid bias. The consultant and his/her team are expected to propose methodology and best sampling design to conduct the evaluation.

The consultant will propose an appropriate mix of qualitative, quantitative methodologies, tools, work plan and budget for the end-line survey.

Evaluation criteria