Administrative Jobs at Laikipia County Government , Corporate Staffing, Self Help Africa and other companies

JOB DETAILS:
A County Executive Committee Member shall:-
• Implement county legislation;
• Implement, within the county, national legislation to the extent that the legislation so requires;
• Manage and coordinate the functions of the county administration and its
• departments; and Perform any other functions conferred on it by this Constitution or national legislation
• A county executive committee may prepare proposed legislation for consideration by the county assembly
• The county executive committee shall provide the county assembly with full and regular reports on matters relating to the county
• Supervise the administration and delivery of services in the county and all decentralized units and agencies in the county
• Carry out any function incidental to any of the assigned functions.

Qualifications
The applicants will be required to possess the following: -
• Be a Kenyan citizen;
• Be a holder of at least a first degree from a recognized University in Kenya; (Master’s degree will be added advantage)
• Satisfies the requirements of Chapter Six of the Constitution; and
• Has knowledge and experience and a distinguished career of not less than five (5) years in the field relevant to the portfolio of the department to which the person is being appointed.
• Understand the diversity, challenges and opportunities in the county
• Have the ability to work in a multi ethnic and multicultural environment with respect for diversity.


JOB DETAILS:
Key responsibilities
• Provide administrative and logistical support to the office & program sections
• Ensure superior customer care to all clients
• Ensure prompt and efficient initiation and reception of calls including identifying the caller’s requirements and referencing appropriately
• Ensure organization of the reception
• Ensure continuous update and maintenance of the office extension list
• Ensure ordering and maintenance of office supplies and stock movement forms
• Ensure accurate maintenance of boardroom calendars and provision of meeting logistics
• Ensure timely processing of requests for the installation, transfer, repair and disconnection of system telephones in liaison with ICT officer
• Ensure proper management of PABX machine and timely submission of PABX reports
• Provide administration support to senior technical advisors
• Ensure accurate maintenance of log in records for all CHS staff and visitors in the office at any one time
• Ensure proper maintenance of the kitchen and its supplies
• Ensure organization and cleanliness of the office
• Any other duty that may be assigned by the supervisor

Qualifications and skills required
• Bachelor’s Degree
• Proficiency in MS Office tools and office automation solutions
• Experience on PABX in a busy organization
• Certificate in Secretarial duties or front office operations is an added advantage
• Excellent writing, communication interpersonal skills and a proven ability to work in a team


JOB DETAILS:
Project Officer

Key Responsibilities
Effective Planning and Implementation
• Provide effective, innovative, and technical leadership for the implementation of the project.
• Develop detailed, realistic, and timely plans that will support delivery of the project goals and objectives throughout the project period appreciating the unique context.
• Facilitate adoption of proposed practices/ approaches/ models during the implementation of the project.
• Ensure the project implementation focuses on the right beneficiaries as intended.
• Manage community expectations in terms of the support that the can provide and enhance accountability & transparency mechanisms.
• Ensure that business processes, standards and guidelines related to Livelihood & resilience initiatives are effectively applied in project implementation.
• Track, in liaison with Project Accountant, project implementation expenditure levels and manage work plans and budgets & implement project audit recommendations.
• Ensure timely and effective implementation of all project interventions as well as the successful achievement of proposed outcomes and intended impacts.
• Support producers to set up robust extension systems that effectively serve smallholder livestock (cattle, sheep, goats, and bees) farmers and crop (sorghum, finger millet, green gram, cassava and sweet potato) farmers to increase production and productivity
• Work with input service providers, distributors, plant doctors and other stakeholders to ensure that they deliver training and quality services to famers including seeds, agrochemicals, feeds, equipment, technical advisories and breeding and vaccination services.
• Work with technical officers from county government departments to facilitate the training of Lead Farmers and follower farmers on the aspects of agriculture and livestock production and productivity

Quality Assurance – Monitoring, Reporting and Documentation
• Monitor project interventions in strict adherence to EU, SHA, Kenya government regulations and other agreed standards.
• Ensures participatory monthly data collection are conducted (involving communities and partners) using the standardized tools.
• Use the Daily Questionnaire tool for data collection regularly as per the project guidelines.
• Ensure Monthly, Quarterly, Semi- Annual and Annual reports prepared and submitted.
• Ensure budgetary utilization is within acceptable limits/range.
• Contextualization and utilization of reporting guidelines.
• Ensure that the project achieves acceptable financial and operational audit results by implementing activities in accordance with established norm and policies
• Submit timely weekly, monthly, and quarterly reports indicating progress for each of the targeted producer groups
• With guidance from the M&E Assistant and the Program Manager, implement robust production monitoring indicators including a database for all production and productivity parameters
• Develop and regularly update a database for all farmers recruited and trained.
• Undertake monthly monitoring of the farmer trainings and their effectiveness together with group performance and submit a report on the same every month
• Produce monthly field monitoring reports
• Prepare weekly, monthly, and quarterly work plans for implementing in line with the project operational plans and submit them within the expected timelines.

Enhanced Empowerment & Capacity Building
• Mobilize and sensitize community for common actions, empowerment, and sustainability
• Build the capacity of the community to enable them to effectively intervene in food, nutrition and income security and economic empowerment appropriately.
• Together with SHA programme team, conduct regular reflection and learning events.

Advocacy, Engagement, Networking and Partnerships
• Strengthen networking with relevant government departments especially Ministries of Forestry and Natural Resources, Agriculture, Livestock and Fisheries, and Water and Irrigation to lobby for their active participation in building relevant structures for sustainability.
• Ensure that Project interventions are in synergy with other related Programs within the area of coverage for sustainability.
• Participate in the Baringo County Government’s Planning and Budgeting process and influence resource allocation to the priority needs within the sector.
• Ensure active engagement on policy at county level on issues to do with the food and nutrition security sustainable use of natural resources.
• Engage in advocacy activities with the government structures at the County level, to address the needs of local communities.
• Facilitate the training of farmers groups on group dynamics and social capital strengthening

Other Jobs