Logistics - Transportation/procurement Jobs at Kenwest cables limited among other companies

JOB DETAILS:
Kenwest cables limited, a rapidly expanding cable manufacturing company since 1974.
Now Hiring;

1. Drivers & Riders

Education Requirement: No Requirements

JOB DETAILS:
Travel Consultant

Responsibilities
• Handling travel inquiries coming through on call, email, social media and online channels
• Handling reservations for our client’s flight, hotel and tour packages.
• Maintaining client relations.
• Maintaining supplier relations with hotels, flight and service providers.
• Channel management for our online bookings.
• Market research on best offerings for our niche market.

Desired qualities and qualifications:
• At least 5 years’ experience working in a mid tier travel agency or tour operator.
• Degree in a hospitality or travel related course
• Age range between 28 – 35
• Someone who can join the company with a client list of their own
• Experience with safaris and outbound packages
• Great communications skills. Good in spoken and written English and spoken Swahili
• Available to work on weekends and after hours in cases of work emergencies
• Quick to think on their feet in case of travel emergencies
• Fast learner and has initiative
• Independent and critical thinker who is okay with thoughtful disagreement.
• Regular traveler and understands what they are selling

JOB DETAILS:
Duties and Responsibilities:
• General administration in respect of budgets the assigned County Department.
• Provision of strategic policy direction for the effective delivery of services by the department.
• Development and implementation of county strategic plans and sector development plans.
• Ensuring promotion and compliance with National Values and Principles of Governance as outlined in Articles 10 and 232 of the Constitution of Kenya 2010.
• Overseeing implementation and monitoring of performance management systems.
• Formulate and implement effective program plans to attain vision 2030 and sector goals.
• Any other duties as may be assigned by the Executive Committee Member or the County Secretary.

Requirements for Appointment:
• Be a Kenyan Citizen.
• Be a holder of at least a first Degree from a University recognized in Kenya.
• A post-graduate qualification in the relevant field.
• Satisfy the requirements of Chapter Six of the Constitution.
• Have relevant knowledge and experience of more than five years in the relevant field.
• Possess an understanding and exhibit commitment to National Values and Principles of Governance and Public Service as outlined In Articles 10 and 232 of the Constitution of Kenya, 2010 respectively.

Mandatory Integrity Clearances: Successful applicants will be required to submit clearances from the following institutions:-
• Kenya Revenue Authority (KRA);
• Credit Reference Bureau (CRB);
• Directorate of Criminal Investigation (D.C.I);
• Ethics & Anti-Corruption Commission (EACC);
• Higher Education Loans Board (HELB).

Terms of service: Contract Salary: As prescribed by the Salaries and Remuneration Commission (SRC)

JOB DETAILS:
The Chief Officer shall be an accounting and authorized officer for Finance. The Chief Officer shall be responsible to the County Executive Committee Member (CECM) for Finance and Economic Planning.

Requirements for Appointment
• Must be a Kenyan citizen;
• Be a holder of a Bachelor’s Degree in Accounting, Finance, Business Administration, Commerce or related discipline from an institution recognized in Kenya.
• A Master's degree in Finance or Accounting from a recognized institution in Kenya will be an added advantage.
• Registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and Registration of Accountants Board (RAB).
• Have at least ten (10) years relevant professional experience, five (5) years of which should have been in a leadership position or at a Senior Management level in the public service or private sector;
• Demonstrate a high degree of professional and technical competence in work performance and results;
• Satisfy the requirements of Chapter Six of the Constitution.
• Demonstrate a thorough understanding of devolution, the County Development objectives and Vision 2030.

Duties and Responsibilities`
• Organizing, directing, controlling and coordinating the functions of the department;
• Initiating development of the appropriate County departmental policies, legal and institutional frameworks for the implementation of the mandate of the department;
• Handling public service matters, human resource and other issues related to the department.
• Ensuring operationalization of service delivery in all the devolved units related to the department in the County, Sub-Counties and Wards;
• Handling administration matters, assets and other required issues related to the department;
• Preparation of the departmental plans and budgets;
• Ensuring strict compliance with all financial, budgetary and procurement procedures;

JOB DETAILS:
Senior Supply Chain Management Assistant

Job Reference Number: KNCU/36/2022

Purpose of the Job
The Senior Supply Chain Management Assistant is to assist the Commission to achieve its strategic goals through implementation of efficient and effective systems of acquisition of goods, works and services, as well as disposal of assets.

Remuneration
Gross pay Ksh. 56,521.00 – 87,827.00
Leave allowance –30% Basic Salary
Medical Allowance – As per KNATCOM Medical Scheme
Group Life & Accident Cover - As per KNATCOM Medical Scheme
Terms Permanent and Pensionable

Job Description
The Senior Supply Chain Management Assistant is responsible of the following functions:
• provide advisory/professional opinion on procurement matters to the Accounting Officer (Secretary General/CEO) to ensure compliance with the Public Procurement and Asset Disposal Act 2015;
• co-ordinate the preparation and implementation of the Annual Procurement Plan;
• maintain and continually update the list of registered suppliers;
• prepare, publish and distribute procurement and disposal opportunities;
• co-ordinate receiving, opening and evaluation of Quotations, Bids, Tenders, Proposals and Expressions of Interest;
• carry out procurement and disposal activities in accordance with the Public Procurement and Asset Disposal Act 2015 and KNATCOM Procurement Manual and Policies;
• review and maintain records of purchased goods, works and services, including costs, deliveries and inventories;
• undertake market surveys;
• monitor contract management;
• maintain optimal stock levels and carry out quarterly and annual stock take;
• provide secretariat services to the procurement committees which may be constituted by the Secretary General/CEO;

Duties and responsibilities will entail assisting in:
• ensuring safe custody of all procurements records;
• collecting and compiling statistical data relating to stores;
• monitoring and reporting on stock levels;
• dentifying and advising on obsolete stores;
• preparing and maintaining stores records;
• receipting and issuing stores;
• coordinating and conducting training, guidance and supervision of staff on management of stores;
• ensuring proper sorting and orderly arrangement of store items; and
• any other duties as may be assigned

Requirements for Appointment
For appointment to this grade, a person must have:
• diploma in Procurement & Supplies Management/Store-Keeping, Business Administration or other relevant field from a recognized institution;
• foundation diploma from the Chartered Institute of Purchasing and Supplies (CIPS) or any other relevant equivalent qualification;
• a minimum of four (4) years relevant work experience;
• proficiency in computer applications;
• member of professional body either KISM or CIPS;

Key Competencies and Skills
• Analytical skills
• Communication skills
• Interpersonal skills
• iNegotiation skills

JOB DETAILS:
Principal Driver

Job Reference Number: KNCU/37/2022
Job Grade: KNC 8

Remuneration
Gross pay Ksh. 56,521.00 – 87,827.00
Leave allowance –30% Basic Salary
Medical Allowance – As per KNATCOM Medical Scheme
Group Life & Accident Cover – As per KNATCOM Medical Scheme

Purpose of the Job
The Principal Driver is responsible for ensuring that all vehicles are maintained in good order to ensure smooth mobility of employees of the Commission.

The Principal driver is responsible for the following functions:
• drive and maintain vehicles;
• detect common mechanical faults on the vehicles;
• carry out minor repairs including oiling and greasing;
• maintain daily work tickets for vehicles; and
• ensure safety of vehicles on and off the road and the vehicles’ cleanliness.

Duties and Responsibilities for the UNESCO Principal Driver
• driving the official Commission’s CEO as authorized;
• carrying out minor mechanical adjustments;
• recognizing and reporting mechanical defaults of the vehicles;
• ensuring security and safety of the vehicle on and off the road;
• monitoring and reporting expiry of insurance policies for motor vehicles;
• overseeing transport management;
• preparing and submitting reports on transport when need arises; and
• ensuring safety of passengers and/or goods therein; and
• any other duty as maybe assigned

Requirements for Appointment for the UNESCO Principal Driver
For appointment to this grade a candidate must have: –
• served in the grade of senior driver for at least three (3) years;
• at least served in the grade of driver for at least eight (8) years;
• minimum KCSE C- (minus) or its equivalent;
• occupational trade test iii certificate;
• a valid driving license free from any current endorsements(s) for classes of the vehicles the driver is required to drive;
• certificate in a supervisory course from a recognized institution;
• certificate in customer care from a recognized institution;
• a defensive driving certificate from the automobile association of Kenya (AA) or its equivalent qualification from any other recognized institution;
• a certificate of good conduct (renewable after two (2) years);
• a first aid certificate course from St. Johns ambulance or any other recognized institution not more than one (1) year old;
• computer proficiency certificate; and
• an accident free driving period of 8 years.

Key Competencies and Skills
• Time management
• Communication skills
• Problem solving skills
• Listening skills
• Professionalism
• Basic road safety regulations knowledge and laws
• Interpersonal Skill

JOB DETAILS:
Overview
Responsibilities
• Ensure every procurement of goods, services and travel is subjected to AECF procurement policy and complies with donor guidelines.
• Review and process authorized purchase requests for goods, services, travel, and visa requirements.
• Request for bids, analyze, and prepare Purchase Orders (goods and travel /LSO (services/contracts).
• Research travel options and provide tentative itineraries for approval.
• Review all procurement documents (bids/ proposals) for accuracy, cost effectiveness and policy adherence.
• Facilitate communication between the vendors, hotels, and ground transportation providers (taxi service providers).
• Review procurement documents for completeness, accuracy, reasonableness, and validity.
• Timely processing of supplier payments, goods, services, and travel.
• Analyze USAID, UN, Canada, and EU per diem rates and compare with AECF per diem rates and update for approval where necessary.
• Performs ad-hoc duties as required

Qualifications
• Possess 2+ years of relevant experience in procurement of travel, goods, and services.
• Hold a Bachelor’s degree in procurement and contract management.
• Be a member of professional body /KISM/ CIPS (is an added advantage).
• Possess knowledge of ERP and excel/spread sheets.
• Have two (2) years’ experience in procuring of travel, goods, and services.
• Possess experience managing international travel for a multi-national organization.
• Have the ability to juggle multiple projects simultaneously
• Have exceptional organizational skills and negotiation skills.
• Be able to demonstrate ability to multi-task in a fast-paced work environment.
• Be flexible, adaptable, and able to execute a range of job duties and changing priorities.
• Have the ability to plan and organize together with Procurement Manager and Programme teams to develop travel plans (annual and quarterly) and organize conferences and accommodation.
• Demonstrate knowledge of all own work role specific issues.
• This encompasses the technical skills or knowledge required to perform the essential duties as described in the JD.
• Possess high level of accuracy, attention to detail and thoroughness., with the ability to maintain a timely and efficient workflow.
• Possess exceptional communication skills and ability to represent AECF in vendor meetings.
• Demonstrate ability to maintain lasting, healthy, and effective one-to-one working relationships with colleagues, suppliers, Investees, and consultants.
• Possess intercultural sensitivity and effectiveness with demonstrable ability to cross and bridge different racial, cultural, or business cultures. This requires and is exhibited by personal experience of international or cross-cultural business with improved achievements.
• Demonstrate teamwork and productive drive in working with peers, partners, consultants, and others to achieve pre targeted and measurable business results.

JOB DETAILS:
Advisor Supply Chain Information Systems

Job Overview:
Support and enable International Rescue Committee, Inc.’s global implementation of Microsoft D365 ERP, Project Integra, across the organization’s Crisis Response, Recovery, and Development (CRRD) organization. Lead the Supply Chain preparation, implementation, and support in each country program. Serve as Supply Chain focal point for documenting business processes and requirements with system capabilities and functional designs, evaluating Supply Chain business process and ERP best practices against governmental, regulatory, legal, and donor-specific requirements, as appropriate, and designing and executing a repeatable implementation process. Coach, advise, and train country program Supply Chain focal points and their teams in the intersection of Global Supply Chain policies, procedures, and best practices, and Integra functionality. Evaluate supply chain organizations, processes, and tools and recommend organizational, process, and system improvements as appropriate. Develop and implement improvements, and lead organizational change processes. Secure cross-functional alignment with key groups including the Integra Global Project Team, IT, Finance, AMU, and Human Resources.

Major Responsibilities:
• Review existing documented supply chain business processes for procurement, planning, logistics, asset and inventory management, and ensure that the Integra system functionality aligns with those business processes and is fully described and trained
• Support and enable ERP deployment planning and execution, system adoption, and continuous improvement
• Lead and facilitate cross-functional Integra implementation and improvement projects with stakeholder groups including the Integra Global Implementation Team, Supply Chain, Finance, AMU, and other groups
• Capture CRRD-specific business requirements, including health supply chain procurement, procurement planning, and inventory management
• Document and provide CRRD-specific supply chain reporting in support of governmental, regulatory, legal, and donor-specific requirements
• Ensure that each country program receives sufficient pre-deployment data-migration and validation, staff training, implementation project management and leadership, and post-implementation support and guidance
• Establish meeting protocols and points of contact, schedule, coordinate, and facilitate training as appropriate, and be accessible and recognizable as an enabling resource for the supply chain staff in each country program
• Escalate tactical and strategic issues, problems, and business challenges, to appropriate cross-functional colleagues and leads to precipitate efficient and effective resolution
• Champion organizational change, and creatively and effectively influence Supply Chain and cross-functional colleagues in support of the Integra implementation

Job Requirements:
• 6 to 8 years of progressive supply chain experience with expertise across planning, procurement, logistics, inventory management, and asset management
• Excellent problem solving, communication, and influencing skills within a matrixed environment
• Proven project management, process mapping, and process documentation skills
• Experienced user of ERPs, data warehouses, Excel, Word, and PowerPoint
• Strong capability to articulate complex concepts into understandable language for diverse audiences
• Bachelor’s degree, or equivalent, required

JOB DETAILS:
Senior Driver

Overview
Job Level: GRADE 9
Job Ref. VQ/SD/27
Salary Scale: 38,520 – 53,950
Positions: 1

Job Descriptions
• security of the vehicle on and off the road and safety of the passengers and baggage therein;
• maintaining work tickets for the vehicle assigned;
• driving the vehicle as authorized;
• maintaining cleanliness of the vehicle and submitting reports as required;
• carrying out routine checks on the vehicles’ cooling oil and electrical systems and tyre pressure and brakes; and
• detecting and repairing minor malfunctioning, tracking fuel consumption and alerting administration (transport unit) on due date for service.

Person Descriptions
For appointment to this grade, a candidate must have:
• served in the grade of Driver I for a minimum period of three (3) years;
• Kenya Certificate of Secondary Education mean grade D (Plain) or its equivalent qualification from a recognized institution;
• current Driving License free from current endorsements and valid for any of the classes of vehicles which the candidate is required to drive;
• attended a First Aid Certificate Course lasting not less than one (1) week at St. John Ambulance or Kenya Institute of Highways and Building Technology (KIHBT) or any other recognized institution;
• passed Occupational Trade Test I for drivers;
• Defensive Driving Certificate from Automobile Association (AA) of Kenya or its equivalent qualification from a recognized institution;
• attended a refresher course for drivers lasting not less than one (1) week, within every three (3) years at the Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized institution;
• valid Certificate of Good Conduct from the National Police Service;
• good interpersonal and communications skills;
• proven integrity, transparency and accountability; and
• Proficiency in computer applications

JOB DETAILS:
Transport, Roads, Housing & Public Works

Duties and Responsibilities
• To supervise the administration and delivery of services in the respective departments of the County Government and all decentralized units and agencies in the County.
• Perform any other functions conferred on it by the Constitution or national legislation: and Carry out any function incidental to any of the assigned functions

Requirements for Appointment
For appointment to this position, the person should:
• Be a Kenyan citizen
• Be in possession of a first degree from a University recognized in Kenya
• Satisfy the requirements of Chapter Six of the Constitution
• Have knowledge, experience, and a distinguished career of not less than five years in the field relevant to the portfolio of the department to which the person is seeking to be considered.
• Understand the diversity, challenges, and opportunities within the County.
• Should not hold any other State or Public Office.
• Be conversant with the Constitution of Kenya and all the devolution laws
• Be a visionary and strategic thinker
• Have the ability to work in a multi-ethnic and multi-cultural environment with sensitivity and respect for diversity.
• Have the capacity to work under pressure to meet strict deadlines
• Be committed to being part of a team that will enable the County Government to achieve its vision.

JOB DETAILS:
Requirements for Appointment
• Be a citizen of Kenya;
• Hold a degree from a university recognized in Kenya (a Master’s degree or higher academic qualifications from a university recognized in Kenya will be an added advantage;
• Have at least five (5) years knowledge, experience and a distinguished career in the field relevant to the portfolio of the department to which the person is applying for consideration;
• Possess general knowledge of the County Government and functions of the County Government;
• Demonstrate an understanding of the County goals, policies and developmental objectives;
• Demonstrate leadership and management capacity including knowledge of financial management and strategic people management skills; and
• Meet the requirements of Chapter Six of the Constitution of Kenya 2010 on leadership and integrity.

Core Competencies
• Ability to portray and uphold national values and principles of good governance;
• Be a visionary result oriented strategic thinker;
• Ability to work in a multi-ethnic and multi-cultural environment with sensitivity and respect for diversity;
• Excellent organizational, interpersonal and communication skills; and
• Proactive and capacity to work under pressure to meet strict deadlines.

Duties and Responsibilities
• The County Executive Committee Member (CECM) shall be the head of the county department and in this regard, he/she is responsible for formulation and presentation of policy for that county department.
• He aids and advises the County Governor in the execution of government business and provides general direction, coordination and overall supervision and performance of the county department for which he/she is responsible.

Specific duties and responsibilities shall include: –
• Formulation, presentation and articulation of county executive committee memoranda, sessional papers, and other policy issues emanating from the county department to the County Executive Committee, and/or County Assembly or any other forums as may be appropriate;
• Responding to county assembly questions touching on his/her department;
• Guiding the department on policy issues to be developed and implemented and providing policy direction of the same;
• Overseeing the administration and delivery of services in respect of county government agencies falling under his/her department;
• Providing policy direction in the planning, formulation and adoption of the County Integrated Development Plan; and
• Performing any other business that the Governor may assign him/her from time to time.

JOB DETAILS:
Requirements for Appointment
• Be a citizen of Kenya;
• Hold a degree from a university recognized in Kenya (a Master’s degree or higher academic qualifications from a university recognized in Kenya will be an added advantage;
• Have at least five (5) years knowledge, experience and a distinguished career in the field relevant to the portfolio of the department to which the person is applying for consideration;
• Possess general knowledge of the County Government and functions of the County Government;
• Demonstrate an understanding of the County goals, policies and developmental objectives;
• Demonstrate leadership and management capacity including knowledge of financial management and strategic people management skills; and
• Meet the requirements of Chapter Six of the Constitution of Kenya 2010 on leadership and integrity.

Core Competencies
• Ability to portray and uphold national values and principles of good governance;
• Be a visionary result oriented strategic thinker;
• Ability to work in a multi-ethnic and multi-cultural environment with sensitivity and respect for diversity;
• Excellent organizational, interpersonal and communication skills; and
• Proactive and capacity to work under pressure to meet strict deadlines.

Duties and Responsibilities
• The County Executive Committee Member (CECM) shall be the head of the county department and in this regard, he/she is responsible for formulation and presentation of policy for that county department.
• He aids and advises the County Governor in the execution of government business and provides general direction, coordination and overall supervision and performance of the county department for which he/she is responsible.

Specific duties and responsibilities shall include: –
• Formulation, presentation and articulation of county executive committee memoranda, sessional papers, and other policy issues emanating from the county department to the County Executive Committee, and/or County Assembly or any other forums as may be appropriate;
• Responding to county assembly questions touching on his/her department;
• Guiding the department on policy issues to be developed and implemented and providing policy direction of the same;
• Overseeing the administration and delivery of services in respect of county government agencies falling under his/her department;
• Providing policy direction in the planning, formulation and adoption of the County Integrated Development Plan; and
• Performing any other business that the Governor may assign him/her from time to time.

JOB DETAILS:
Procurement Associate, USAID Nuru ya Mtoto Project

Job Responsibilities
Procurement
• Carry out procurement processes in line with the PATH Kenya laid down policies as well as donor regulations and the laws of the land.
• Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
• Sit in procurement review committee meetings and take minutes of the deliberations
• Track orders and confirm system lead times, delivery dates, and costs.
• Prepare, update, and maintain purchase orders until they are closed.
• Prepare weekly management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
• Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
• Identify opportunities and implement actions aimed at achieving efficiencies in procurement processes.
• Advise/update the procurement review committee on emerging issues around procurement
• Ensure that invoices are properly supported before payment consideration
• Facilitate good mutual business relationships with suppliers/vendors.
• Procure approved procurement requests on time.
• Maintain up to date procurement document filing system.
• Prepare annual and ad hoc procurement plans
• Taxes refund
• Sensitize staff, LIPs and vendors on tax refund requirements and compliance.
• Ensure that all the project’s vendors and LIPs sign VAT and other taxes refund memos.
• Process DA 1 application in conformity with guidelines provided by PATH Kenya and USAID.
• Ensure that the project does not at any time ran out of DA 1 application stationary.
• Maintain an up-to-date DA 1 application log/tracker.
• Follow up any due VAT refunds with the vendors and properly document and file such follow ups.
• Prepare monthly DA 1 application and taxes refunds status report for management’s review and decision making.
• Prepare quarterly DA 1 reports in the format prescribed by USAID.
• Advise the project’s leadership on the emerging issues around taxes refund in Kenya.

Required Experience
• A Bachelor’s Degree in any business-related field with a specialization /bias in procurement.
• CIPS qualification and KISM membership will be an added advantage.
• At least 2 years progressive relevant on job experience, preferably in a busy NGO setting.
• Familiarity with USAID Rules and Regulations and Kenyan procurement laws.
• Excellent communication skills (both verbal and written).
• Strong attention to detail, sound technical and analytical skills.
• Ability to take sound meeting minutes
• High standards of integrity.
• Good time management skills and the ability to prioritize.
• Ability to take self-initiatives and solve problems.
• Ability to handle multiple and conflicting priorities, and work under strict deadlines.
• Extensive familiarity with DA 1 application processes.

JOB DETAILS:
Purpose of consultancy
• The consultant will provide comprehensive technical expertise to the Health Products donation programme and their Supply Chain Management (SCM) in order to expand access to prevention, diagnosis, treatment and care interventions of the Innovation and Disability Management (IDM) NTDs for all those in need to achieve the programme’s objectives in line with the Mission of the Organization.

Background
• The Department of Control of Neglected Tropical Diseases commits to offer the best possible guidance and support to Member States and the global NTD community, to progress towards the milestones and targets set by the road map 2030. It coordinates and supports policies and strategies to enhance global access to interventions for the prevention, control, elimination and eradication of neglected tropical diseases (NTD), including some zoonotic diseases.
• The NTD department is committed to delivering on GPW13 Outcome 1.1 Improved access to quality essential health services, through Universal coverage against neglected tropical diseases which depends, to a large extent, on enhanced access to free essential medicines and on stronger, well-planned, financially sound and efficient health systems. The department aims to:
• Prioritize the public health needs of poor and marginalized populations and provide technical and strategic guidance in key areas.
• Coordinate the distribution of donated medicines.
• Promote WHO’s role in partnership involvement.
• Strengthen capacity at country-level.
• Leverage the contribution of stakeholders to the elimination and eradication of these diseases.
• The NTD department also delivers interventions through appropriate technology at sustainable cost and with the help of international partners, it supports Member States in the coordination and integration of national control programmes with sectors such as education, agriculture and veterinary public health.
• The Strategic Operation (STO) unit provides programme coordination and management support to the NTD Department plans in order to maximize the availability of, and equitable access to, essential quality-assured NTD-related health products (medicines, vaccines, diagnostics, pesticides) in all countries as needed in support of interventions and responses for control, elimination and eradication of NTDs. In addition, the Unit provides cross sectional support in areas of donor engagement, proposal development, coordination and management of Memoranda of understanding (MOUs), financial management and reporting.

Deliverables
• Develop long-term forecasts on country demands for of IDM diseases NTD Health Products need to achieve NTD Roadmap 2030.
• Develop an integrated NTD Health Products request form for IDM diseases either as part of DHIS 2 platform or other data integration platforms.
• Collect, collate and analyse reports including NTD Health products distribution, stock position reports from suppliers and beneficiary countries.
• Contribute to the development, finalization and maintenance of MOU tracker database and dashboards.
• Facilitate onboarding of IDM NTD Health products information system in NTDeliver tool platform.
• Provide technical advice and contribute to coordinating the procurement and distribution of NTD Health Products, including related data collection, database development, analysis and reporting.
• Provide information and advice to national authorities on the distribution of NTD Health Products, staff training, reporting on NTD Health Products utilization, as well as on evaluation systems and instruments.
• Develop a Standard Operating Procedure (SOP) for Supply Chain Management of IDM NTD Health Products Supply Chain Management.
• Monitor, evaluate and report on the Supply Chain Management system on key performance indicators and reporting requirements as well as the mechanisms to optimize performance of programme deliverables.
• Adapt existing or develop and implement inventory/stock control management mechanisms; develop and apply monitoring tools, and reporting systems.
• Develop and maintain the monitoring system, general supply system, and the forecast process of NTD Health Products.
• Prepare technical reports on the supply chain management of NTD Health products to pharmaceutical donors.
• Conduct at least two regional level surge capacity building training on implementation of integrated NTD programmes, proper use of request and reporting tools to address challenges in managing the supply chain of NTD Health Products.

Above deliverables are expected during and by the end of the contract.

Educational Qualifications:
Essential:
• Advanced university degree in public health or business administration, project management, supply chain and logistics management.

Desirable:
• Training in supply chain management and grant/financial management, project management.

Experience
Essential:
• Over 5 years of relevant experience with proven international experience in project management, logistics operations and supply operations in international organizations/institutions.

Desirable:
• Experience in managing large scale health products donation and working with international pharmaceutical donors.
• Experience in data management, project management and working in international organizations.
• Experience working in or with developing countries.

Skills/Knowledge:
• Strong skills in project management, data management, logistics and supply chain services and procurement.
• Excellent analytical skills with the ability to coordinate activities and multitask.
• Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy.
• Ability to write in a clear and concise manner, and to present factual information.
• Ability to engage and communicate effectively and diplomatically with external partners including Ministries of Health, pharmaceutical donors and other stakeholders.
• Knowledge or understanding of WHO mandate and goals, rules, and regulations.
• Familiarity with or some technical knowledge of NTD programmes, strategies, and epidemiology.

JOB DETAILS:
Key Responsibilities
Strategy, Financial
• Assist the COO with the development and implementation of the aviation/air ambulance strategies and plans, including manpower, training, aircraft, equipment and the budgeting (operational and capital) therefore to meet the business’ aviation and air ambulance requirements
• Establish and maintain effective systems to ensure the implementation of the aviation/air ambulance operational and infrastructure requirements, ensuring the most cost effective and operationally compliant, safe manner is followed
• Liaising with and updating the Finance Department on implementation plans and flight activity levels where necessary
• Oversight/management of the Flight Operations revenue targets and cost budgets
• Structure, review and approve the flight operations department staff allowances and claims.
• Where necessary, participate fully in the various financial, costing and budgeting processes, together with the COO and CFO.
• Establish and manage the implementation of the flight operations department’s financial and administrative SOPs, protocols and internal controls

Compliance, Safety and Quality Management
• Work together with the Chief Pilot and other Post Holders to ensure AFD’s flight operations are carried out safely at all times and they comply with all
• AOC, KCAA, Company, aircraft insurer and manufacturer policies, SOPs and protocols.
• Ensure the highest possible standards of flight safety are complied with bysetting and monitoring the training, flight planning and operations, service delivery, security, reporting standards with regular communication/feedback sessions.
• Accountable/responsibility for the aviation/aircraft assets (except when under HOM control), equipment handling and safety
• Agree minimum qualifications of flight crew to be employed with the Chief Pilot and flight ops personnel with the Operations Manager, both in liaison with COO/Acc. Man.
• Assesses and implements the development of OCC procedures together with the Operations Manager
• Participate in Safety and Quality Action Group (SAQG) strategies, implementation and compliance thereof as well as identify and assess safety hazards and identify/implement risk mitigation strategies
• Support the SAG in setting and oversighting the application of acceptable levels of aviation and corporate risk.
• Work with and support the COO/Accountable Manager on all aviation/flight commercial, safety, quality and compliance related issues.
• Attend Safety and Quality Review Board meetings to monitor the aviation safety performance and implement corrective action procedures as identified.
• Assist with the implementation and oversight of the Company policy, Safety Management System and reported safety incidents and/or concerns.
• Where necessary assist with the evaluation and audits of external aviation service providers.

Training
• Responsible for the timeous training and development of aircrew and flight operations staff to meet all company, licensing and regulatory requirements to ensure high quality, safe and efficient air ambulance services.
• Ensure a world class, cost efficient, continuous training schedule is in place and the status of all crew and operations staff training is current/up to date at all times with adequate records in place.

Flight Operations Control
• Ensure the operational management reporting and data is accurate, timeous and easily available for management understanding and decision-making.
• Supervision and approval of all airfield categorization and briefings.
• Work closely with and oversight the Operations Manager and flight operations team.
• Together with the Operations Manager, ensure an efficient, safe and cost effective Operations Department is in place 24/7 including client quoting, quote follow ups, flight dispatch, flight tracking, medical department. liaison, etc.
• Work with the Medical Director, Aero Medical Coordinator and Medical Coordinators to ensure a close working relationship and safe, excellent patient transport and care while on board an aircraft.
• Manage and oversight the operational inputs required to maximise the quote activation rate to in turn maximise the air ambulance revenue and margin lines.
• Oversight of all flight planning including the route planning, the provision of navigation and aeronautical information, aircraft performance and operational information to ensure safe, compliant, cost effective air ambulance operations.

Regulation, Quality and Compliance
• Ensure that the Company code of ethics and SOPs are complied with.
• Ensure the crew roster and scheduling complies with duty time regulations and take into account all safety considerations.
• Ensure continuous monitoring of safety and quality critical activities as well as the compliance with all regulatory requirements and company standards.
• Ensure corrective action procedures/processes identified by quality and safety audits/investigations as well as other internal reporting mechanisms are closed within the agreed period.
• Ensure that Safety, Security, Quality and Risk management policies are adequately implemented and monitored.
• Ensure open two-way communication channel with the Civil Aviation Authorities (KCA) as well as any other external agencies on all operational matters, including the renewal and any variations to the Air Operators

Certificate
• Monitor and report on any changes in applicable legislation and regulations
• Report all incidents and accidents
• Member of the Emergency Response team
• Electronic Flight Bag administrator, responsible for all EFB topics and documentation
• Ensure timeous, accurate management reporting is in place and communicated to stakeholders.

Leadership and Management
• Providing overall staff supervision, performance management and capacity building for the flight operations staff
• Collaborate with the Chief Pilot to ensure the right pilot headcount in each band is maintained at all times for AFD’s operations
• Fly agreed minimum flight hours per month (40 hours) to keep licence and ratings current
• Work with the Chief Pilot to resolve any pilot or pilot related complaints, issues that could affect AFD’s service levels or reputation
• Share relevant professional aviation literature and journals
• Ensure proper succession planning and development of direct reports in order to improve efficiency and ensure business continuity of direct reports in order to improve efficiency and ensure business continuity

Human Resources Management
• Together with the HR Manager ensure the timeous recruitment and retention of qualified flight operations personnel by participating in the recruitment process through:
• Regular staff planning and gap analyses
• Reviewing job descriptions to ensure they are appropriate
• Participating in the interview process and selecting the preferred candidate/s.
• Overseeing orientation of new staff
• Participate in flight operations department staff performance and evaluation exercises
• Provide input where necessary with staff contract terminations
• Ensure continuous, professional training of AFD aircrew and flight operations staff
• Advise on roles and responsibilities of other flight operations staff appointed by the company and supervise/ assess their performance
• Advise on crew fit to fly policy and procedures

Networking and Relationship Management
• Network with other international Air Ambulance providers to ensure AFD stays up to date with any flight operations developments and trends
• Attend flight operations conferences and workshops where necessary.
• Present and discuss flight operations department developments, capabilities, results, etc. at appropriate internal and external forums
• Maintain open communications channels with relevant aviation authorities, aircraft suppliers, etc.

Management of the Company Operations Equipment
• Responsible for the safe, proper operation and care of all aircraft and aircraft assets
• Responsible for aircraft safety equipment and the training thereon
• Ensure staff training on equipment
• Responsible for cost-effective sourcing and supply of flight operations department equipment and supplies/ suppliers

Knowledge, Skills And Experience
Minimum Qualifications
• Holds appropriate ATPL license and current rating/s for one or more of the jet/turbine engine aircraft operated by AFD
• University graduate, preferably with an aviation or business-related degree

Additional Qualifications
• In depth understanding and appreciation of the Kenya Civil Aviation Authority regulations and safe, compliant operating practices as documented in the company’s aviation manual(s) and SOPs to ensure compliance with her/his responsibilities

Minimum Years of Experience
• Minimum of 6,000 flight hours with 4,000 as PIC
• Previous experience operating in bush/hostile environments is an advantage
• Minimum of four years’ experience within the last five (5) years in a Director Flight Operations and/or Chief Pilot role/s, in an air ambulance, general aviation charter or contract company, operating three or more aircraft.

Skills And Competencies
• Excellent communication skills and command of the English language (spoken and written)
• Outstanding leadership and management skills
• Ability to focus, work under pressure and make aviation decisions to ensure the best and safest patient outcome
• Strong organizational and planning skills
• Great leadership and interpersonal skills
• High level of integrity and loyalty
• Good understanding of the AFD business and the dynamics of patient care
• Mature, reliable, confident and committed
• Strong IT skills
• Strong problem-solving skills, flexible and creative thinker
• Ability to manage and motivate teams for quality service delivery
• Experienced aviation professional with strong operational, compliance and safety ethos
• Good understanding of aircraft maintenance principles and cycles, as well as being able to work closely with and understand the Maintenance Director and various aircraft engineers