Tenders at World Vision Kenya, ChildFund International and Hand in Hand Eastern Africa,

JOB DETAILS:
Main Responsibilities
Key Responsibilities:
Technical Support in Project Planning and Design
• Take lead in the design and implementation of a monitoring framework to track delivery against project objectives.
• Developing internal reporting schedules & templates, clarifying what level of information is needed and where, with key responsibilities assigned, and reviewing proposals, with a particular focus on checking log frames and ensuring indicators are SMART
• Review and update log frames, M&E Plans, Project indicators and periodic targets and detailed implementation plans.
• Support develop clear and implementable work break down structure for respective activities
• Identify and document the project geographical coverage and produce a RS/GIS activity /Project map.
• Participating in the development of tools and guidelines for data collection, collation and reporting, with a focus on establishing Output and outcome Tracking, systemically checking data for quality, accuracy, and consistency, and providing feedback as necessary;
• Contribute to the design of MEAL methodology and child-focused indicators by the project team, and to the promotion of child participation in M&E planning and accountability.
• Provide support and participate in project design (assessments baseline surveys)

Project Assessment, Monitoring, Reporting & Evaluation
• Provide technical support in implementing/mainstreaming the project M&E system to the existing M&E system in WVK.
• Monitor project implementation levels and report progress, impact and best practices.
• Provide technical guidance in carrying out baseline assessments, mid and end of project evaluations across the project location.
• Support development of ToR in collaboration with other project teams and identify specific data requirements
• Use process, output level quality benchmarks as reference to undertake field monitoring visits, focusing on programme quality aspects, discuss with relevant staff and share reports with relevant colleagues.
• Take charge of collating and analyzing data and synthesizing information, updating the monitoring matrix and other monitoring tools in place.
• Ensure timely analysis of monitoring data and dissemination to key stakeholders for management decision making.
• Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming.
• Designing situation analysis, needs and baseline/end line assessments, external reviews, evaluations and documentation, and identifying resources, including technical resources, both within WVI and externally.
• Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information.
• Always ensure to store collected data securely as per policies relating to data protection for the project
• Disseminate all project information related to M&E to staff and partners
• Ensure Project alignment to the donors and support office evaluation protocols and methodological tools
• Prepare and share high quality and timely routine project management reports (Monthly, quarterly, semi-annually and annually) as per donor requirements.
• Facilitate monthly Data Quality Assessments to ensure reliability of the data by verifying on source data documents and quality of the same.
• Manage beneficiary data base.

Learning, Documentation & Capacity Development
• Ensure continuous learning and documentation of lessons learnt and best practices for program design, monitoring and evaluation frameworks related to emergency response.
• Coordinate the sharing of learning related to MEAL practices across projects and provide support when internal/external reviews, evaluations, and lessons learned exercises should be employed.
• Support the development of project case studies, human interest stories, documentaries and other related materials
• Organize/ project reflection & learning events to document lessons learnt, good practices and areas of improvement.
• Ensure that lessons learnt and reports are documented (printed, visual) and published for sharing with the donor and other partners and proactively share information and learning with internal and external stakeholders
• Develop capacity building plans and support WV and partners in building their capacity in M&E and in the management of information systems, development of required formats, key indicators, needs assessments, frameworks for evaluation, qualitative documentation of outcomes and impact of projects.

Database Management
• Provide MIS content/requirements and feedback to project team and document progress on indicators/achievement of targets using Indicator Tracking Tables (ITT)
• Support the development of systems and processes for the implementation of M&E policy and procedure based on WV best practice, developing frameworks to integrate impact assessment and learning and knowledge management into the programme and project cycle;
• Plan tracking for Project indicators of strategic relevance from secondary and primary data, with partners and communities
• Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.
• Compile, consolidate and analyze quantitative and qualitative project data and contribute into subsequent reporting through monthly MEAL reports, updates, successes and issues from the MEAL tracking tools.
• Take lead in the analysis of data collected under the monitoring framework for assessment of progress and areas for improvement.
• Support remote sensing and GIS Mapping of Program activities, Outputs and Beneficiaries in all the Counties
• Ensure the appropriate use of information management systems in compliance with WV Kenya, GoK, and in line with partnership and donor agreements.
• Engagement, Networking and Partnerships
• Maintain links with relevant stakeholders for collaboration, networking, resource sharing, material development and learning activities.
• Ensure WVK visibility and participation in M&E Technical working groups in the County
• Others: Perform any other duty assigned to you by the supervisor

Qualification & Skills
• Background of implementing effective M&E systems and/or accountability mechanisms
• Proven technical ability around M&E (i.e. experience in Data collection on the Open data kit plat form and other mobile based applications, ability to conduct data analysis and interpretation)
• Demonstrable track-record in data tracking and evaluation, with the ability to support staff and partners on M&E methodology and analyze and disseminate information to a range of stakeholder audiences internally and externally;
• Well-developed research, analytical (qualitative and quantitative), documentation, report-writing and strategic planning skills.
• Computer literacy, particularly in Word, Excel, and PowerPoint;
• Working knowledge of data/statistical programmes e.g. SPSS, Stata etc
• Must have a minimum of a Bachelor’s degree in Social sciences, Monitoring and Evaluation or Project management, Statistics or related discipline from a recognized University.
• Minimum three (3) years practical experience in M&E system coordination/ implementation in international non-governmental organization or other international relief/development body;
• Experience in working on donor funded programs is an added advantage.
• Excellent communication skills
• Networking and influencing skills
• Ability to work with minimal supervision.
• Demonstrates personal integrity and trustworthiness
• Ability to conceptualize and put into practice well researched initiatives
• Demonstrated understanding of quality assurance systems, and continuous improvement, with particular emphasis on integration of accountability measures into all aspects of the project cycle;
• Empirical knowledge of humanitarian codes, principles and practice;
• Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships;
• Commitment to WV Values, Mission and Vision
• Good analytical skills with appropriate attention to detail
• Facilitates appropriate information flow amongst staff
• Strong communication and interpersonal skills in English, with experience working in multicultural, multi-location, values-driven teams;
• Excellent planning, coordination, and reporting skills.


1.About ChildFund
ChildFund is a child-focused international development organization that works in 24 countries to connect children with the people, resources, and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are. ChildFund Kenya works through 11 implementing partners (IP’s) to implements various development interventions across 26 counties. The thematic areas that we focus on are Child Protection, Household Economic Strengthening, Early Childhood Development (ECD), Education, WASH (Water, Sanitation and Hygiene), Emergency Response, Health and Nutrition.

2.Early Childhood Development
Under ECD, ChildFund Kenya works with parents, communities, and the government both at the national and county levels to support the improved health and well-being of infants and young children (IYC) through provision of integrated ECD services. Our aim is to strengthen the nurturing environment to promote protective and responsive parenting and supportive structures for early childhood development. To this end, ChildFund’s ECD program is aligned to the Nurturing Care Framework, with interventions cutting across the 5 components namely health, nutrition, safety and security, responsive caregiving, and early learning. Our projects target children, their caregiver, and the communities they live in.

3. Responsive and Protective Parenting Program Model
Goal: Infants and young children to have improved age-appropriate development and early learning outcomes, and to be protected at home and in their communities. To achieve this goal, the model has a three-pronged approach capacity strengthening of Local Partner & County government, Community stakeholders and caregivers. The model uses a cascading approach to capacity build the various stakeholders meaning that we strengthen knowledge and capacity of LP and govt, so THEY can strengthen the knowledge and capacity of community support services, so THEY can strengthen the knowledge and capacity of caregivers.

4.Objectives
Strengthening multi-sectoral sub-national government and local partners’ capacity to support community stakeholders in ensuring protective and nurturing home and community environments for infant and young children.
Strengthening community stakeholders’ knowledge, attitudes, and practices on the components of nurturing care, caregiver well-being, and community-based child protection to support caregivers in group and home parenting sessions.
Enhancing parents/caregiver’s knowledge, attitudes, and practices across the components of nurturing care, caregiver well-being; and community-based child protection.

5.Purpose of the Assignment
The purpose of the rapid assessment is to determine local partners, community support structures, government officers and caregivers’ knowledge attitude and practice about the protection and optimal development needs and resources available for their infants and young children (0-5) and care for their own’s wellbeing.

6.Assessment Questions
Stakeholder Questions
Community Support Structures
Does the model increase communities’ support for establishing and maintaining a nurturing and protective environment for infants and young children?
Does the model increase mentors’ and community support structures knowledge in nurturing care and caregiver wellbeing?
Does the model increase mentors’ and community support structures knowledge in facilitation parenting session planning, and reflective supervision?

Parents/Caregivers
Does the model lead caregivers to see their communities as safe places for their children?
Does the model increase caregivers’ knowledge in nurturing care and protection of infants and young children?
What nurturing care and protection practices (behavior) of caregivers are enhanced by the model?

County Government Officers
Does the model increase local partners and sub national govt’s support for establishing and maintaining a nurturing and protective environment for infants and young children?
Does the model increase sub national government and local partners’ knowledge in nurturing care and caregiver wellbeing?
Does the model increase sub national government and local partners’ knowledge on reflective supervision?

6.Scope of Work
The evaluation will cover Mbirikani, Kuku and Naretoi sites in Mt Kilimanjaro Child Development Program area in Kajiado county.

7.Evaluation Outputs and Deliverables
Training of enumerators on research methodology, data collection for caregivers survey, KAP facilitators
Supervise enumerators through field spot checks during the data collection exercise
Collect data with key informants from the county government and local partners
Conduct Data Cleaning and Analysis of the raw data collected from the field
Produce completed Caregiver Questionnaire excel tables and Stata do files
Produce Baseline Report guided by the template
A power point presentation to validate & disseminate the results of the evaluation to the implementing partner and other stakeholders for cross learning & accountability.

8.Qualifications of Consultant (s)
The successful firm/organization or individual will have the following competencies:
Expertise in undertaking research studies, preferably in the Early Childhood Development.
An Advanced degree in any of the following or related disciplines: Early Childhood Development, Education, Public Health, Sociology, Community Development Studies.
Have proven knowledge and practical experience in quantitative and qualitative research.
Excellent analytical, organizational, facilitating, presentation and communication skills.
Excellent report writing and presentation skills.
Fluency in English and Kiswahili
Must have extensive expertise and experience in project planning, project design, applying the logical framework, project implementation and monitoring.

9.Management and coordination
The key people that the consultant will be working closely with at ChildFund include the Early Childhood Development Officer, Monitoring & Evaluation Manager. The management of the day-to-day activities in the field will be supported by Program and Sponsorship -Coordinator and M&E Officer in Mt Kilimanjaro area.

10.Work plan & Timelines
The evaluation is expected to take place from the 26th of September to 24th October 2022. Specific timelines applicable to this evaluation will be discussed during the inception meeting.


Reference Number: HIHEA/036-2022/EXEC
Task: Organizational Risk Management
Type of Contract: Consultancy
Type of Selection: Firm Selection Only
Duration of the Contract: 30 days
Proposals submission close on: 8th September, 2022

About hand in hand eastern africa
Hand in Hand Eastern Africa (HiH EA) is a registered Non-Governmental Organization (NGO) in Kenya and Tanzania and is part of the Hand in Hand global network.

The organization commenced operations in Kenya in October 2010 and is currently operating 25 branches serving 33 counties in Kenya. The organization works with marginalized communities in the areas of economic and social empowerment using a participatory approach aimed at helping people fight poverty and vulnerability.

The Hand in Hand enterprise and job creation approach is based on a philosophy of self-help, providing training, skills and support to enable people living in poverty, particularly women, to build and sustain independent, market-based, economic activities.

Vision - An empowered society with sustainable enterprises and jobs.
Mission - To facilitate communities out of poverty through creation of sustainable enterprises.

Our approach
The HiH EA enterprise development model is premised on the need to create sustainable income generating activities by addressing major challenges facing many small-scale farmers/entrepreneurs. The Hand in Hand approach sees job creation as a highly effective development tool where micro-entrepreneurs are key drivers for economic growth and poverty reduction. The model supports job creation via four interlinked components i.e.

Self Help Group Mobilization
Business training, saving and access to credit
Value addition
Market linkage and availability

Objective of organizational risk assessment
The risk assessment exercise is aimed at improving risk management processes within the organization, its governance processes and internal control system so as to effectively execute its mandate.

Specifically, the main objectives of this exercise are:
Outline the strengths and weaknesses of HiH EA’s organizational, strategic and operational structures and processes.
Evaluate the level of HiH EA’s organizational skills and capacity to support HiH EA’s expansion both in Kenya and across Eastern Africa, and ability to reach set targets.
Assist in the identification and assessment of significant risks, which may affect HiH EA’s organizational performance today and in the future. This will cover the full spectrum of risks such as strategic risks, reputational risk, regulatory compliance risks, financial risks, projects risks, business process risk, technology and systems risk, human resource management risks, and business continuity risks;
Rank or evaluate the risks;
Propose suitable risk mitigation measures;
Document the identified risks in a risk register;
Design and implement practical tools and techniques for risk management (key risk indicators, incident management, risk quantification, compliance, and action point tracking and monitoring and reporting).
Develop and document strategies aimed at reducing risk to acceptable level.

Key deliverables
Successful performance of this assignment will be based on production and timely submission to HiH EA of the following deliverables within 4 weeks:
Inception report, completed within two weeks of commencement of assignment.
Facilitate a one day dissemination and action planning workshop with management based on the risk assessment
Draft report presented to the Finance, ICT Audit and Risk Committee within four weeks of commencement of the assignment.
Final report.

Work plan
Consultants are expected to provide a clear work plan depending on their interpretation of these terms of reference.

Consultant’s skills and experience
HiH EA is looking for a team of consultants with the following skills and experience:

Experience in conducting and facilitating similar risks assessments with international NGOs

At least five (5) years relevant auditing or consulting experience in conducting organizational reviews and/or risk assessments;

Experience of operations and/or evaluations in Eastern Africa;

Strong research and analytical skills, including on data collection and analysis tools;

Solid project management and implementation experience;

Fluency in spoken and written English and Swahili, and ability to interact with beneficiary groups.

Strong understanding of cyber security vulnerability assessment.