Administrative Jobs at Koko Networks And Other Companies

Flexible Working
‘We believe flexible working is key to building the Secretariat of the future, so we’re open to talking through the type of flexible arrangements which might work for you”

Commitment To Diversity And Inclusion
We are committed to ensuring diversity and gender equality within our organization.
Department Purpose: The Operations Departmentprovides efficient, safe operational functions and support grounded in Feminist Principles that enable OIS to play its role in the Confederation effectively and support the confederation to have greater impact through efficient and effective business support functions.

Job Purpose: To perform administrative tasks to support delivery of a clearly defined work area within a unit enabling those they support to be more effective.

Key Responsibilities
• To receive visitors to Oxfam at ACS plaza, be the first point of contact, provide pertinent information or direct them or arrange an appointment with the relevant staff member.
• To ensure office security procedures are followed
• To receive calls to the main office telephone line, redirect calls or take messages
• To be responsible for receiving, registering, acknowledging and distributing contents of mail packets from Oxford, Business units, etc .
• To ensure mail packets are sent regularly to Oxford and CPOs and to manage courier services.
• Send information about staff movements to relevant offices.
• Help visitors at the A.C.S (give them a desk and necessary passwords)
• To liaise with the IT team on technical telephone problems
• To receive LPO’s, Invoices and statements of A/C’s and direct them to the right staff
• To keep records of outgoing letters and ensuring use of the delivery book
• Ensure Oxfam materials are properly organised and displayed
• Dispatch – outgoing and incoming mail
• Work with finance team to sort mobile telephone bills and identify the personal elements of bills for payment .
• Supervise cleaning services.
• Facilitate staff travel, booking air tickets, hotels.
• Ensure admin service providers invoices are recharged and follow up payments.
• Support in equipment allocation to staff.

Person Specification
• Most importantly, every individual at Oxfam International Secretariat needs to be able to:
• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):
• Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."
• Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Experience, Knowledge & Competencies
Essential
• Diploma in Business Studies or Secretarial
• At least 3 years of customer care experience
• Fluency in written and spoken Kiswahili and English is essential.
• Computer literacy and word-processing skills essential.
• Excellent organisational ability and attention to detail
• Good communication and interpersonal skills, including being able to deal with multiple demands
• A commitment to the aims of Oxfam, equal opportunities and gender equity.
Safer Recruitment: Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

This post is located in the Climate Services and Capacity Building Unit of the Science Division at the Nairobi duty station.
Under the direct supervision of the Administrative Officer and within delegated authority, the incumbent will be responsible for the following duties:

Responsibilities
Budget and Finance
• Assists in developing the unit¿ s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes;
• Monitors budget/work program with respect to Green Climate Fund (GCF) and Global Environment Facility (GEF) Project/Programme budgets, trust funds and grants, on a regular basis, reallocates resources as necessary and assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures;
• Supports the implementation of procedures and systems for implementing the appropriate financial database;
• Contributes to the development of budgetary guidelines for the Unit;
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
General Administration
• Supervises support staff as required.
• Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems);
• Liaises with the Administrative Officer on the unit¿ s administrative activities.
• Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
• Perform other duties as assigned.

Competencies
PROFESSIONALISM: Knowledge of administrative, procurement, budgetary and financial policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to analyze and interpret data in support of decision-making and convey resulting information to management
COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education
Advanced university degree (Master¿ s degree or equivalent) in business administration, public administration, finance, accounting, commerce, or related field is required. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience
• A minimum of two (2) years of progressively responsible experience in finance, budget, business administration, human resources management or related area is required.
• Working experience with Enterprise Resource Planning (ERP) Systems is desirable.
• Experience in implementing financial controls and in financial management of projects with bilateral or multilateral support and/or funding is desirable.
• Experience in the United Nations system or other similar international organization is desirable
• One (1) year or more of experience in data analytics or related area is desirable (none if successful YPP or P-1 with a related degree).

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
NOTE: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas".

Assessment
Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.

Special Notice
Appointment against this position is for an initial period of one year and may be subject to extension.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
Internal Applicants – When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.


United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Qualifications/Requirements
• Diploma in Front Office, health records or any related field
• At least one-year experience in a hospital set up is an added advantage
• Computer proficient
• Customer service oriented
• Good Communications skills.
• Excellent planning and organizational skills

Key Responsibilities
• Build and implement a regional strategy that keeps the big picture in mind: Conduct and roll out programs within the larger context of CLASP, partner, and sector efforts to make appliances as planet-neutral and people-positive as possible.
• Lead and grow a high-performing team:
• Supervise and grow a dynamic team of professional staff, facilitate ongoing
• training and professional development, and identify future staffing needs.
• Communicate, collaborate, and track progress:
• Advance and nurture productive partnerships: Build and enhance relationships with key stakeholders including government decision makers, trade associations, donor organizations, NGOs, and other partners.
• Lead fundraising efforts and grow and diversify program resources: Identify existing and new sources of program funding and successfully develop and execute business development initiatives to grow program revenue.
• Work with CLASP’s communications team to develop and share compelling stories of program success, research outcomes, lessons learned, etc. Work with the research team to evaluate progress and impact, identify innovative strategies that achieve outcomes at speed and scale.
• Be an active, intentional member of CLASP’s Senior Leadership Council; share timely information therein to guide organizational strategy and decision-making and actively participate in both practical and philosophical exchanges regarding how to further our mission and improve CLASP as a workplace.

The Ideal Candidate
• Minimum 10 years of experience in international program implementation; business and partnership development experience preferred.
• Master’s/Graduate degree in a relevant field (e.g., international relations, development, economics and finance, environmental science, law, engineering) preferred or equivalent experience.
• Collaborative leadership style with the ability to deal with complexities and thrive in an ambitious environment
• Persuasive communication skills, both verbal and written; multi-lingual preferred.
• Excellent interpersonal and listening skills, with the ability to develop effective working relationships with both internal and external stakeholders.
• Creative, open-minded, and entrepreneurial approach to the design and execution of long-term initiatives, and a proactive, nimble, and strategic approach to problem-solving.
• Demonstrated experience in developing and mentoring teams.
• Ability to work from the big picture to the small details, managing the execution of the vision, strategies, and plans of the organization
• Ability to maintain composure, flexibility, and a sense of humor under tight deadlines and while collaborating across cultures and time zones.
• Excellent presentation and external representational skills with the ability to represent the organization in professional fora and influence senior stakeholders; comfortable expressing opinions in a setting that encourages a vibrant exchange of ideas.

Competencies
Professionalism:
• Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication:
• Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing:
• Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education
• High school diploma or equivalent is required. Supplemental training in administration, finance/accounts, audit, human resources management or related area, is required.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience
• At least Seven (7) years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
• Experience in Enterprise Resource Planning (ERP) system is desirable.
• Working experience within a large international organization similar to the United Nations is desirable.
• Experience with administrative management of voluntary contributions within international organizations is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Kshs30,000)
Our client, in the business industry is looking for a candidate who is willing to learn and grow to join their team as a RECEPTIONIST.

Duties and Responsibilities:
• Ensure high levels of customer satisfaction through excellent sales service
• Ensuring client enquiries are handled promptly
• Daily report records on equipment/items hired out.
• Handling client table setups and ensuring weekly different table displays.
• Writing delivery and return notes when hiring out equipment.
• Checking and confirming that hired out items are returned in good working order together with stores person.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Resolve customer complaints via phone, email, mail or social media.

Qualifications and Requirements:
• Proven working experience for at least 2 years in retail sales
• Diploma from a recognized institution in Front Office Operations, Business Administration or Customer Service
• Competent in MS Suite with working knowledge in digital marketing
• 3-5 years relevant and proven experience in the similar industry
• Experience should reflect an increasing level of responsibility
• Awareness of the statutory and licensing responsibilities applicable e.g. safety, first aid, motor vehicle regulatory requirements e.g. advertising on vehicles, carrying heavy loads etc.
• Must-have interpersonal skills; ability to work and communicate effectively with internal and external stakeholders of the business also have excellent organization and time management skills, keen on detail with a high degree of accuracy, outstanding communication skills, ability to listen objectively, ability to work under pressure, flexibility, maintain confidentiality, negotiation skills, and outstanding oral and written communication skills.