Administrative Jobs at United Nations Environment Programme (UNEP) And other companies

Through the resolution “End plastic pollution: Towards an international legally binding instrument” (UNEP/EA5/L23/REV.1), the United Nations Environment Assembly requested to convene an Intergovernmental Negotiating Committee (INC), commencing its work during second half of 2022, with the ambition of completing its work by the end of 2024. The resolution established that the INC should develop an international legally binding instrument on plastic pollution, including in the marine environment, which could include both binding and voluntary approaches, based on a comprehensive approach that addresses the full lifecycle of plastic, taking into account among other things, the principles of the Rio Declaration on Environment and Development, as well as national circumstances and capabilities, including provisions.

Responsibilities
The position is based at the Nairobi duty station and reports directly to the Executive Secretary. Within delegated authority, the Administrative Assistant will be responsible for the following duties:
General Administration
• Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
• Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
• Performs other related administrative duties, as required (e.g., operational travel, meeting assistance, registration of delegates, ICT support) programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
• May be responsible for guiding, training, and supervising the work of more junior General Service staff.

Contract Administration
• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
• Processes the payment of contractors' invoices and monitor payments.
• Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.
Human Resources Management
• Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures.
• Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
• Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Reviews and processes personnel actions through UMOJA.
• Monitors staffing table and prepare relevant statistical data/charts.

Budget and Finance
• Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, grants and procurement.
• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Prepares or customizes financial reports from UMOJA system generated reports.
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Perform other duties as required.

Competencies
PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education
• High school diploma or equivalent is required. Supplemental training in administration, finance/accounts, audit, human resources management or related area, is required.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience
• At least Seven (7) years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
• Experience in Enterprise Resource Planning (ERP) system is desirable.
• Working experience within a large international organization similar to the United Nations is desirable.
• Experience with administrative management of voluntary contributions within international organizations is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Job Description
Tasks include:
• booking meetings
• setting appointments
• managing day-to-day operations
• checking emails/websites communications/whatsapp messages
• answer/respond whatsapps/webmails, websites enquires, emails
• search and interview candidates,
• perform zoom meetings, whatsapp meetings, in persons meetings and taking minutes
• monitor, coordinate, write daily/weekly/monthly/quarter/annual reports of company sales, website dashboard, data entry team, marketing team, content writing team, and all team members of the company
• search buyers online, contact buyers by email, promote company online
• promote company on social media, and all social media promotions
• coordinate with other team members overseas and give daily report to the company boss
• perform administrative tasks
• write emails, memos, letters
• implement and or develop company procedures and record system online
• manage data entry, database entry and client files
• coordinate and manage the complete company departments and team
• report daily sales/weekly/monthly/quarterly/annual sales report
• coordinate and manage company sales/marketing team, IT department and others
• assist and manage the complete company from a to z and give report
• monitor, keep track and report of employees daily, weekly and monthly attendance
• research, write, edit SEO oriented blogs for company websites and social media campaigns

Qualifications
Skills and qualifications:
As a necessary part of our team, you must have excellent time management skills and be able to multitask. Patience, organization skills and a can-do attitude are important. a must for computer, ms office documents, internet, social media skills.
• Bachelor degree or master degree
• 2+ years of clerical experience
• knowledge of ms office, Photoshop or related, some programming skills a big plus
• Experience in data processing, bookkeeping or other skills related
• ability to work independently
• organized and professional demeanor
• exceptional written and verbal communication skills

Key Responsibilities:
• Management of data from facilities including data cleaning, standardization, and data entry into project database for reporting.
• Development and updating of data collection tools.
• Ensure that data systems are operational and updated.
• Data reconstruction and computerization from source documents.
• Development of databases for program supported activities as needed.
• Data analysis.
• Preparation of monthly, quarterly, semi-annual, and annual reports for dissemination to program teams.

Key Qualifications:
• Bachelor’s degree in Accounting, Finance or any related field
• CPA (K) is an added advantage
• At least three (3) years’ experience in accounting systems, posting of invoices and other financial documents.
• Good Excellent interpersonal and communication skills
• Good analytical and presentation skills
• Advanced Computer skills including advanced MS excel and MS Access
• Ability to work under pressure and meet deadlines

Be a part of a team where you will:
• Devise the long-term strategy for your country commercial department
• Keep building a partner portfolio, create new business opportunities and initiate partnership collaborations
• Build processes to scale the commercial effort without compromising quality or support
• Lead your team to greatness - hire top talents, help them perform, grow and develop as professionals
• Guide the commercial team in order to achieve the sales targets and maintain good relationships with our partners
• Work hard with your team, helping and guiding them during difficult negotiations to close important deals with top chains and smaller partners
• Drive, structure, analyze and channel daily work and information - setting goals, delegating, and supervising the team's performance
• Work closely with our HQ Commercial department to define commissions, rewards, and incentives to motivate the local team
• Coordinate and manage the Commercial KPIs defined together with the Operation and Marketing team
• Actively collaborate with your colleagues and learn from each other in a supportive environment that allows you to grow, develop and make a difference
• Actively collaborate with your colleagues and learn from each other in a supportive environment that allows you to grow, develop and make a difference

You have:
• At least 3 years of relevant experience in managing a high-performance commercial team
• Highly motivated, results-driven, strategic thinker, with strong leadership and business fundamentals
• Previous work experience in a startup / high-demanding environment is preferred
• Strong communication abilities with the ability to influence and drive change
• Curiosity and have a desire to acquire a deep understanding
• Ability to find smart and elegant solutions to complex, multi-disciplinary problems
• You're extremely agile and thrive in ambiguous environments
• You have an ambition that makes some people think you're crazy while inspiring others
• You are always respectful, kind and fair
• Local Language and English full professional proficiency
• An empathetic, inclusive and curious attitude

Our client based in Kampala, Uganda is a global health entity that incubates innovative businesses in healthcare delivery, with dual objectives of social impact and financial sustainability for underserved patients, families, and communities across the world.
Operations Manager

Job Summary
Reporting to the Impact team, the mid-level manager will organize and lead regional operations for Non-Communicable Disease Program for the Empower Health business focused on improving health care and patients’ lives.
A one(1) year contract position potential for renewal subject to performance and budget availability.
The job holder will be based in Kampala, Uganda with possibility of relocation dependent on Program needs.

Main Responsibilities of Job
a) Execute on operations planning for a program run in collaboration with the Ministry of Health and other partners;
b) Set-up the Operations function, hiring and managing a team of Operations Associates, Training Specialists and Tele-counselors;
c) Work closely with partners, government stakeholders and clients to ensure continued growth, alignment with strategic initiatives and commitment guarantees;
d) Develop and implement local and regional operational processes for the team, in coordination with other Operations leaders and team members in the Organization;
e) Collaborate on best practices and contribute actively to the Organization’s Africa strategy, leading the input in operations;
f) Provide mentorship, oversight for, and coordinate the activities of the Operations Associates across Uganda program sites to ensure tasks are executed upon successfully to meet program objectives and milestones;
g) Collaborate with the team members to share learnings and improve operational processes;
h) Complete all required Organization’s and program training;

Required Skills and Qualifications:
a) Bachelor's Degree in Operations Management, Business Administration or any other related field;
b) Minimum of five(5) years experience in operations management experience in health/medical sector;
c) Exceptional organizational and communication skills;
d) Experience with team management/ leadership;
e) Proactive approach to work and problem-solving capability;
f) Ability to work individually, with no supervision, and as part of teams, collaboratively;
g) Strong interest in improving healthcare access;
h) 30-40% work-related travel is expected