Deadline of this Job: 27 August 2022
Duties
• Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
• Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.
• Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
• Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.
• Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents.
• Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential.
• Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.
• Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds.
• Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.
• Prepare attestations and certificates required by the staff members for signature of senior officer.
• Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.
• Perform other related duties as required.
Minimum Qualifications
• Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
• Field(s) of Education Not applicable.
• Certificates and/or Licenses Business Administration, Finance, Office Management, Human Resources, or other related field. (Certificates and Licenses marked with an asterisk* are essential)
Duties
• Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
• Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.
• Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
• Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.
• Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents.
• Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential.
• Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.
• Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds.
• Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.
• Prepare attestations and certificates required by the staff members for signature of senior officer.
• Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.
• Perform other related duties as required.
Minimum Qualifications
• Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
• Field(s) of Education Not applicable.
• Certificates and/or Licenses Business Administration, Finance, Office Management, Human Resources, or other related field. (Certificates and Licenses marked with an asterisk* are essential)
School Operations, Senior Associate - Tatu Boys job at Nova Pioneer
Deadline of this Job: 27 August 2022
About The Role
Key responsibilities for the role include:
School Operations
• Partner with School Leader to develop a school-wide operations vision that supports and operationalises the academic and cultural vision of the school
• Driving operational excellence in the day-to-day operations of our schools
• Hold primary accountability for Ops matters on campus, and manage and coach all school-based operations and facilities team members
• Manage the school launch process
• Ensure that all necessary materials, supplies, technology and equipment are in place before school opens each year and that students and staff have access to those supplies on an ongoing basis
• Provides support in the execution of projects related to school goals - renovation, construction, new policies/systems, etc.
• Ensures smooth campus operations (including evening and weekend activities) by liaising closely with resident teaching staff and operations team
• Complete daily campus walk-throughs, put in any repair and maintenance needs, and connect with teammates on areas of strength and growth
• Assisting/directing the planning, development, and implementation of duties and projects related to School Academic Systems, Sports Activities, Transport, Meal Services, Educational Technology, Library, IT Services, Facilities Management, Procurement, Finance and Administration.
• To share the incident report raised by School Leaders to teammates to indicate details of the incident or fill in the incident report themselves
School Finances
• Work closely with the School Leader to develop and actively manage school budget
• Assists in doing various cost analysis to identify operational improvements
• Coordinate between Ops and Finance on procurement, approving purchases under a specific financial threshold and escalating urgent/critical requests as needed
• Serve as a first school-based point of contact regarding finance and work with Central Team to ensure financial compliance and reporting
Academic Operations
• Manage procurement of and oversee regular audit of school’s academic resources e.g., textbooks and stationery
• Support in coordinating school external trips both academic and clubs trips
Extramurals & Events
• Maintain relationships with extramural vendors/service providers operating on campus and ensure ongoing adherence to contract and Nova Pioneer quality standards
• Work with School Leader to develop a vision for a robust sports program on campus, and work with coaches, PE teachers, other school-based staff, and external service providers (as needed) to bring the vision to life
• Coordinate with Central Team to help facilitate on-campus events such as Open Day, Campus Experience, and Teacher Selection Day
• Coordinate with Marketing across various needs (e.g., uniforms, non-academic offerings).
About You
Skills and Qualifications required:
• Bachelor's Degree in Business Administration/ Management/ Economics or other related fields
• You have atleast 3 years working in a busy school-based environment or relevant work experience in business operations, project management, marketing, event management, and/or finance operations
• You have a proven track record of holding yourself to high standards of operational excellence
• You are data-driven with superior problem-solving and planning skills
• You have highly developed organizational, communication, and presentation skills
• You possess superior interpersonal skills as demonstrated by the ability to form professional relationships at all levels of the organization and with appropriate external stakeholders
• You have a high degree in computer literacy with experience in Google Suites and Microsoft packages such as Microsoft Excel
• You are able to manage multiple workstreams simultaneously
• You are a thoughtful planner able to multi-task, prioritize effectively, take initiative, and deliver for many stakeholders in a fast-paced environment
• You are a proactive, creative, and measured problem-solver. You have an ability to quickly and calmly identify and analyze problems and recommend or implement effective solutions
• Work experience in a multicultural environment would be advantageous
About The Role
Key responsibilities for the role include:
School Operations
• Partner with School Leader to develop a school-wide operations vision that supports and operationalises the academic and cultural vision of the school
• Driving operational excellence in the day-to-day operations of our schools
• Hold primary accountability for Ops matters on campus, and manage and coach all school-based operations and facilities team members
• Manage the school launch process
• Ensure that all necessary materials, supplies, technology and equipment are in place before school opens each year and that students and staff have access to those supplies on an ongoing basis
• Provides support in the execution of projects related to school goals - renovation, construction, new policies/systems, etc.
• Ensures smooth campus operations (including evening and weekend activities) by liaising closely with resident teaching staff and operations team
• Complete daily campus walk-throughs, put in any repair and maintenance needs, and connect with teammates on areas of strength and growth
• Assisting/directing the planning, development, and implementation of duties and projects related to School Academic Systems, Sports Activities, Transport, Meal Services, Educational Technology, Library, IT Services, Facilities Management, Procurement, Finance and Administration.
• To share the incident report raised by School Leaders to teammates to indicate details of the incident or fill in the incident report themselves
School Finances
• Work closely with the School Leader to develop and actively manage school budget
• Assists in doing various cost analysis to identify operational improvements
• Coordinate between Ops and Finance on procurement, approving purchases under a specific financial threshold and escalating urgent/critical requests as needed
• Serve as a first school-based point of contact regarding finance and work with Central Team to ensure financial compliance and reporting
Academic Operations
• Manage procurement of and oversee regular audit of school’s academic resources e.g., textbooks and stationery
• Support in coordinating school external trips both academic and clubs trips
Extramurals & Events
• Maintain relationships with extramural vendors/service providers operating on campus and ensure ongoing adherence to contract and Nova Pioneer quality standards
• Work with School Leader to develop a vision for a robust sports program on campus, and work with coaches, PE teachers, other school-based staff, and external service providers (as needed) to bring the vision to life
• Coordinate with Central Team to help facilitate on-campus events such as Open Day, Campus Experience, and Teacher Selection Day
• Coordinate with Marketing across various needs (e.g., uniforms, non-academic offerings).
About You
Skills and Qualifications required:
• Bachelor's Degree in Business Administration/ Management/ Economics or other related fields
• You have atleast 3 years working in a busy school-based environment or relevant work experience in business operations, project management, marketing, event management, and/or finance operations
• You have a proven track record of holding yourself to high standards of operational excellence
• You are data-driven with superior problem-solving and planning skills
• You have highly developed organizational, communication, and presentation skills
• You possess superior interpersonal skills as demonstrated by the ability to form professional relationships at all levels of the organization and with appropriate external stakeholders
• You have a high degree in computer literacy with experience in Google Suites and Microsoft packages such as Microsoft Excel
• You are able to manage multiple workstreams simultaneously
• You are a thoughtful planner able to multi-task, prioritize effectively, take initiative, and deliver for many stakeholders in a fast-paced environment
• You are a proactive, creative, and measured problem-solver. You have an ability to quickly and calmly identify and analyze problems and recommend or implement effective solutions
• Work experience in a multicultural environment would be advantageous
Innovations Associate job at Shamiri Institute
Deadline of this Job: 26 August 2022
Overall purpose of the job
In line with Shamiri’s values, the Innovations Associate will need to be nimble. This means being able and willing to contribute outside of their expertise in financial modeling to areas including business development, fundraising, product management, and communications. Specific tasks may include conducting market research and analysis related to ongoing and pilot projects; contributing to the organization’s financial strategy; and development of communications to external stakeholders.
Essential Duties, Responsibilities, & Skills
Financial Modeling
• Utilize seasoned forecast modeling skills to conduct scenario modeling for different methods of rollingout different mental health interventions in urban and rural settings and assoicated costs per student, staff member, etc.
• Project and model how digitization of both the Shamiri intervention and internal operational processes can change specific project costs in a range of scenarios.
• Employ passion for being data-driven by using analytical mindset and approach to break down problems and idenitfy opportunities for growth
• Call on data visualization skills to break down models and data into easy-to-understand nuggets of insight
Wider Innovations Team Support
• Retain an eagerness to learn and understand the evolving needs of the business
• Executing analytical tasks on projects, such as market analysis, business and financial analysis, and data modeling
• Conduct market research, segementation, and analysis to refine strategies for existing programs and identify new revenune-generating opportunities
• Support planning of pilot projects and develop strategies for their financial sustainability
• Assist with draft strategic plans, sales pitches, presentations, reference materials, other documents as required
• Perform other related duties as required
Educational/Training Background & Experience
• Master's degree in relevant field (Data Science, Statistical Modeling)
• 2-4 years of experience of financial scenario modeling
• Excellent communication skills with the ability to synthesize complex topics into a clear story with a range of viable recommendations.
• Excellent logical and problem-solving skills.
• Advanced MS Office
• Passionate, willing to embrace challenges, and intellectually curious
Overall purpose of the job
In line with Shamiri’s values, the Innovations Associate will need to be nimble. This means being able and willing to contribute outside of their expertise in financial modeling to areas including business development, fundraising, product management, and communications. Specific tasks may include conducting market research and analysis related to ongoing and pilot projects; contributing to the organization’s financial strategy; and development of communications to external stakeholders.
Essential Duties, Responsibilities, & Skills
Financial Modeling
• Utilize seasoned forecast modeling skills to conduct scenario modeling for different methods of rollingout different mental health interventions in urban and rural settings and assoicated costs per student, staff member, etc.
• Project and model how digitization of both the Shamiri intervention and internal operational processes can change specific project costs in a range of scenarios.
• Employ passion for being data-driven by using analytical mindset and approach to break down problems and idenitfy opportunities for growth
• Call on data visualization skills to break down models and data into easy-to-understand nuggets of insight
Wider Innovations Team Support
• Retain an eagerness to learn and understand the evolving needs of the business
• Executing analytical tasks on projects, such as market analysis, business and financial analysis, and data modeling
• Conduct market research, segementation, and analysis to refine strategies for existing programs and identify new revenune-generating opportunities
• Support planning of pilot projects and develop strategies for their financial sustainability
• Assist with draft strategic plans, sales pitches, presentations, reference materials, other documents as required
• Perform other related duties as required
Educational/Training Background & Experience
• Master's degree in relevant field (Data Science, Statistical Modeling)
• 2-4 years of experience of financial scenario modeling
• Excellent communication skills with the ability to synthesize complex topics into a clear story with a range of viable recommendations.
• Excellent logical and problem-solving skills.
• Advanced MS Office
• Passionate, willing to embrace challenges, and intellectually curious
Deadline of this Job: 24 August 2022
Requirements for Appointment to this post a candidate must have:
• Hold at least a university degree or its equivalent, in Organizational Development, Policy and Social Sciences, Business Administration, Public Sector Management or related discipline.
• Demonstrated knowledge and competence in provision of administrative support, monitoring, coordination of administrative functions
• 5-year work experience in administrative functions
• Proactive with demonstrated ability to plan, organize, coordinate, follow up, multitask and prioritize under pressure with minimal supervision.
Specific Duties
Reports to Administrator
• Support the office of the Director in monitoring Performance Management of the NBTTS including implementation of performance contracts and adherence to work plans and reporting for the Service
• Support the office of the administrator in implementation of administrative systems
• Liaise with the management team, regions and administrator for implementation of administrative systems
• To support the office of the Director in coordination and monitoring of the strategic plan
• Liaise with the MoH leaderships, partners, associations, external stakeholders and other operational offices to improve efficiency
• Support the office of the Director during the Transition into a Semi-autonomous agency in administrative functions to develop the agency
• Work with ICT to ensure enhanced use of technology for performance tracking and information dissemination
• To coordinate and support implementation of administration systems including registry, asset maintenance between the Department and the regional offices
Requirements for Appointment to this post a candidate must have:
• Hold at least a university degree or its equivalent, in Organizational Development, Policy and Social Sciences, Business Administration, Public Sector Management or related discipline.
• Demonstrated knowledge and competence in provision of administrative support, monitoring, coordination of administrative functions
• 5-year work experience in administrative functions
• Proactive with demonstrated ability to plan, organize, coordinate, follow up, multitask and prioritize under pressure with minimal supervision.
Specific Duties
Reports to Administrator
• Support the office of the Director in monitoring Performance Management of the NBTTS including implementation of performance contracts and adherence to work plans and reporting for the Service
• Support the office of the administrator in implementation of administrative systems
• Liaise with the management team, regions and administrator for implementation of administrative systems
• To support the office of the Director in coordination and monitoring of the strategic plan
• Liaise with the MoH leaderships, partners, associations, external stakeholders and other operational offices to improve efficiency
• Support the office of the Director during the Transition into a Semi-autonomous agency in administrative functions to develop the agency
• Work with ICT to ensure enhanced use of technology for performance tracking and information dissemination
• To coordinate and support implementation of administration systems including registry, asset maintenance between the Department and the regional offices
Deadline of this Job: 24 August 2022
Requirements for appointment to this post a candidate must have:
• High school level education with at least grade D+ in KCSE
• Training in basic computer skills
• Demonstrate understanding of blood transfusion services
Responsibilities
Reports to the administrative officer
• Downloading and printing of various requisitions received from the Regional blood transfusion centers and satellites
• Packaging of commodities for shipment to KNBTTS peripheral sites to include labelling
• Preparation of packaging list for commodities to be shipped to the periphery
• Preparation of stickers for labeling of items to be shipped
• Coordinate shipment of commodities to the periphery sites
• Assisting in inventory update
• Filing of stores forms S11 and S13 according to received and dispatched consumables
• Filing of bin cards following issuance of goods from the stores
• Entry of all issued goods to the courier system for easy tracking
• Photocopying of all requisite documents including Standard Operation procedures, blood donor questionnaires and their shipment to the RBTCs and satellites
• Monthly stock taking of all commodities in the KNBTTS central stores
Requirements for appointment to this post a candidate must have:
• High school level education with at least grade D+ in KCSE
• Training in basic computer skills
• Demonstrate understanding of blood transfusion services
Responsibilities
Reports to the administrative officer
• Downloading and printing of various requisitions received from the Regional blood transfusion centers and satellites
• Packaging of commodities for shipment to KNBTTS peripheral sites to include labelling
• Preparation of packaging list for commodities to be shipped to the periphery
• Preparation of stickers for labeling of items to be shipped
• Coordinate shipment of commodities to the periphery sites
• Assisting in inventory update
• Filing of stores forms S11 and S13 according to received and dispatched consumables
• Filing of bin cards following issuance of goods from the stores
• Entry of all issued goods to the courier system for easy tracking
• Photocopying of all requisite documents including Standard Operation procedures, blood donor questionnaires and their shipment to the RBTCs and satellites
• Monthly stock taking of all commodities in the KNBTTS central stores
Administrator job at Ministry of Health
Deadline of this Job: 24 August 2022
Requirements for Appointment to this post a candidate must have:
• Have a Master’s degree or its equivalent, in Administration, Organizational Development, Public Administration, Business Administration, Public Sector Management or related discipline.
• Have a minimum 8 years’ experience in administration functions related to institutional administration, Coordination, Assets and inventory management, planning and logistics, registry
• Have a minimum of four (4) years’ experience in Senior management
Specific Duties
Reports to Head, KNBTTS
• To oversee establishment and institutionalization of critical management functions for sustainability and assurance of financial, service and systems accountability for management of the Service
• Oversee implementation and quality of delivery of contracts and vendors serving NBTTS
• Oversee the development of an accountable registry, physically and online
• Oversee the implementation of an Enterprise Resource Management System for the NBTTS to provide electronic management systems
• Oversee the development and implementation of a system to monitor performance management of the NBTTS
• Develop and implement operating procedures and policies to facilitate Transition of the NBTTS to a semi-autonomous agency
• Oversee the Human Resource functions and establishment of HR policies and procedures during transition
• Oversee implementation of asset management procedures at the NBTTS including tagging, disposal and liaise with the relevant administrative functions at the MOH
• Oversee Transport and fleet management services, travel logistics and staff across the regions ensuring adherence to procedures
• Oversee daily operational functions of NBTTS including buildings maintenance, utilities (power, water, internet) maintenance in the regions;
• Liaise with the functions of Commodities and logistics and supply chain to ensure seamless transport and distribution services
Requirements for Appointment to this post a candidate must have:
• Have a Master’s degree or its equivalent, in Administration, Organizational Development, Public Administration, Business Administration, Public Sector Management or related discipline.
• Have a minimum 8 years’ experience in administration functions related to institutional administration, Coordination, Assets and inventory management, planning and logistics, registry
• Have a minimum of four (4) years’ experience in Senior management
Specific Duties
Reports to Head, KNBTTS
• To oversee establishment and institutionalization of critical management functions for sustainability and assurance of financial, service and systems accountability for management of the Service
• Oversee implementation and quality of delivery of contracts and vendors serving NBTTS
• Oversee the development of an accountable registry, physically and online
• Oversee the implementation of an Enterprise Resource Management System for the NBTTS to provide electronic management systems
• Oversee the development and implementation of a system to monitor performance management of the NBTTS
• Develop and implement operating procedures and policies to facilitate Transition of the NBTTS to a semi-autonomous agency
• Oversee the Human Resource functions and establishment of HR policies and procedures during transition
• Oversee implementation of asset management procedures at the NBTTS including tagging, disposal and liaise with the relevant administrative functions at the MOH
• Oversee Transport and fleet management services, travel logistics and staff across the regions ensuring adherence to procedures
• Oversee daily operational functions of NBTTS including buildings maintenance, utilities (power, water, internet) maintenance in the regions;
• Liaise with the functions of Commodities and logistics and supply chain to ensure seamless transport and distribution services
Senior Project Officer - Accountability & Learning job at Catholic Relief Services
Deadline of this Job: 19 August 2022
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
CRS has worked in Kenya since 1965. Over the years, CRS’ focus shifted from direct relief and food distributions to a comprehensive development program that works with partners and enhances local capacity. CRS Kenya development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microf inance, and peacebuilding.
Background
CRS is leading a consortium of international non-governmental organizations, local implementing partners and international/ national research institutions to implement a five-year USAID Bureau for humanitarian Assistance (BHA) Resilience Food Security Activity (RFSA) called Nawiri (“flourishing” in Swahili). The overarching goal of this multi-sectoral activity is to sustainably reduce levels of persistent acute malnutrition in Kenya’s arid and semi-arid lands (ASALs), focusing on Isiolo and Marsabit counties. Following completion of Phase 1 (Oct. 2019 – Feb. 2022), the project is now in its implementation phase, focused on systems and institutional strengthening (March 2022 – Sept. 2024).
Job Summary
The Senior Project Officer for Accountability and Learning (SPO A&L) will manage and work closely with Nawiri’s Marsabit and Isiolo POs for A&L, supporting the Strategic Learnin g Lead (SLL) to facilitate and actively support a collaborative learning and accountability culture across Nawiri on an on-going basis. S/he will strengthen collaborative learning and consortium use of learning for informed program adaptations (CLA). Championing participatory adult learning approaches across Nawiri processes and teams lies at the heart of this. S/he will also co-lead and actively support the implementation of Nawiri and joint county/ Nawiri accountability systems, overseeing and co-facilitating related processes and documentation, in line with Nawiri systems, CRS program quality principles and standards, donor guidelines and industry good practice. The SPO – A&L will work closely with all consortium leads and teams to co-lead and actively support learning, accountability, related documentation and capacity development at all levels, to institutionalize the use of emerging data, information and knowledge for high-quality consortium/ collaborative programming. S /he will work in collaboration with and complement Nawiri M&E work, especially supporting the timely interrogation and use of emerging M&E system findings, reflecting a whole-systems approach to Monitoring, Evaluation, Accountability and Learning (MEAL).
Roles and Key Responsibilities:
• Actively support establishing and nurturing a culture of learning across Nawiri actors and initiatives, especially in the counties, to strengthen collaborative learning, Nawiri responsiveness and informed program adaptations, with SLL and County Heads of Office guidance.
• In collaboration with A&L team, core county/ activity teams and Nawiri leads, facilitate and support Nawiri staff and key actor reflection/ learning sessions and consortium/ wider learning events.
• Strengthen team critical reflection and documentation skills including on achievements, challenges, good practice and lessons learned. Support consortium/ county teams to lead, facilitate and document the same.
• Contribute to quality A&L system design and roll out, including Detailed Implementation Plan (DIP) implementation, in proactive, collaborative ways. Critically oversee and/ or review related developments in line with donor and CRS reporting requirements, as guided.
• Help ensure Nawiri actor compliance with agency and donor A&L requirements, guided by Nawiri’s Adaptive Learning Strategy, USAID’s CLA resources and consortium MEAL DIP activities, in close liaison with the M&E team and project leadership.
• Oversee quality implementation of Nawiri’s accountability system, in collaboration with A&L team, the SMT and CRS Kenya accountability and ICT managers. Support personnel (Nawiri, LIP, county actors, as guided) to understand and fulfill related roles and responsibilities in quality ways, to ensure effective program feedback systems. Lead and support related process and outcome documentation, for internal and wider learning and dissemination.
• Provide leadership and support to Nawiri/ LIP teams to review and refine consortium accountability and learning practices on a regular basis, addressing gaps and challenges that arise.
• Strengthen capacity and support field teams to document and disseminate core activity processes and outcomes (emerging findings), for project and wider learning.
• Working with the M&E team, support the collective analysis and/ or interpretation of project data and emerging findings, to foster learning and program adaptations (CLA.
• Support the SLL and SMT to refine and oversee quality implementation of Nawiri’s Phase 2 learning agenda, as guided.
• Oversee the roll out and uptake of YouTrack for FCRM management, including the documentation of emerging learning from implementation experiences.
• In close collaboration with the directorate of Civic Education & Public Participation (CEPP) and Nawiri’s Systems and Institutional Strengthening team, support building and strengthening the capacity of Multisectoral Platform for Nutrition (MSP-N) members (County & Sub-County) and of other key actors, to strengthening a culture of accountability in Marsabit, including raising awareness on CRS accountability and learning policies and procedures and Humanitarian Accountability Partnership (HAP) standards, among others.
• Support tracking Nawiri’s progress/ uptake of A&L in diverse ways including facilitating Collaboration Learning & Adaptation (CLA) Maturity Spectrum (USAID) self-assessment processes with A&L team, satisfaction surveys to elicit community/ participants perspectives on Nawiri FCRMs, regular process monitoring, follow-up, updating and monitoring Nawiri’s learning & adaptation tracker use etc.
• In collaborative ways, foster respectful relationships and dialogue on Nawiri interventions, learning and results, with staff, community members and key stakeholders at all levels.
• Strengthen Nawiri, government and partner organization staff capacity in accountability and learning (including on CRS accountability and learning policies and procedures and Humanitarian Accountability Partnership (HAP) standards), to enhance their impact.
• Advance the use of Information and Communication Technology for Monitoring, Evaluation, Accountability and Learning (ICT4MEAL) within Nawiri including Youtrack for management of FCRM, working closely with the CRS Kenya ICT4MEAL Officer oversee the use of new and existing information and knowledge systems, for quality service delivery.
• Remain flexible and open to taking on new responsibilities as Nawiri Phase 2 evolves, in response to unfolding developments and as requested and guided by the SLL.
• Required Languages: Excellent written and verbal communication skills in English
• Travel Required: Must be willing to travel and spend up to 70% of time in Isiolo and Marsabit counties.
Knowledge, Skills and Abilities:
• Strong team player, with significant experience working in collaboration with diverse stakeholders.
• Observation, active listening and analysis skills, with proven ability to make sound judgment.
• Strong inter-personal communication and relationship management skills, seen in the ability to work closely with local partners, county governments and community members.
• Attention to detail, accuracy and timeliness in executing assigned responsibilities.
• Strong critical thinking and creative problem-solving skills.
• Demonstrable commitment to self and team learning and capacity development.
• Ability to take initiative; proactive, results-oriented and service-oriented.
• Proven leadership skills and competencies.
• Exceptional facilitation, presentation, training, support and mentoring skills, especially in multi-stakeholder contexts.
• Proven ability to multi-task and meet deadlines.
• Strong narrative reporting skills.
• Ability to adapt, prioritize and remain responsive to unfolding circumstances and needs.
Preferred Qualifications:
• Experience designing, implementing and supporting accountability and learning systems for/ with county governments is an added advantage.
• Experience and skills in partner relationship management and development project support.
• Experience using mobile-data collection and management software (e.g., YouTrack, ODK, Commcare, Iform builder, Kobo).
Supervisory Responsibilities:
• Oversees work of two-Nawiri Project Officers (A&L).
• Key Working Relationships:
• Internal: Strategic Learning Lead, Heads of Office, A&L POs and activity leads, Senior Project Officer (ICT4MEAL)
• External: Community members, partner staff, county government staff, other local stakeholders, MEAL staff from peer agencies.
• Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
CRS has worked in Kenya since 1965. Over the years, CRS’ focus shifted from direct relief and food distributions to a comprehensive development program that works with partners and enhances local capacity. CRS Kenya development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microf inance, and peacebuilding.
Background
CRS is leading a consortium of international non-governmental organizations, local implementing partners and international/ national research institutions to implement a five-year USAID Bureau for humanitarian Assistance (BHA) Resilience Food Security Activity (RFSA) called Nawiri (“flourishing” in Swahili). The overarching goal of this multi-sectoral activity is to sustainably reduce levels of persistent acute malnutrition in Kenya’s arid and semi-arid lands (ASALs), focusing on Isiolo and Marsabit counties. Following completion of Phase 1 (Oct. 2019 – Feb. 2022), the project is now in its implementation phase, focused on systems and institutional strengthening (March 2022 – Sept. 2024).
Job Summary
The Senior Project Officer for Accountability and Learning (SPO A&L) will manage and work closely with Nawiri’s Marsabit and Isiolo POs for A&L, supporting the Strategic Learnin g Lead (SLL) to facilitate and actively support a collaborative learning and accountability culture across Nawiri on an on-going basis. S/he will strengthen collaborative learning and consortium use of learning for informed program adaptations (CLA). Championing participatory adult learning approaches across Nawiri processes and teams lies at the heart of this. S/he will also co-lead and actively support the implementation of Nawiri and joint county/ Nawiri accountability systems, overseeing and co-facilitating related processes and documentation, in line with Nawiri systems, CRS program quality principles and standards, donor guidelines and industry good practice. The SPO – A&L will work closely with all consortium leads and teams to co-lead and actively support learning, accountability, related documentation and capacity development at all levels, to institutionalize the use of emerging data, information and knowledge for high-quality consortium/ collaborative programming. S /he will work in collaboration with and complement Nawiri M&E work, especially supporting the timely interrogation and use of emerging M&E system findings, reflecting a whole-systems approach to Monitoring, Evaluation, Accountability and Learning (MEAL).
Roles and Key Responsibilities:
• Actively support establishing and nurturing a culture of learning across Nawiri actors and initiatives, especially in the counties, to strengthen collaborative learning, Nawiri responsiveness and informed program adaptations, with SLL and County Heads of Office guidance.
• In collaboration with A&L team, core county/ activity teams and Nawiri leads, facilitate and support Nawiri staff and key actor reflection/ learning sessions and consortium/ wider learning events.
• Strengthen team critical reflection and documentation skills including on achievements, challenges, good practice and lessons learned. Support consortium/ county teams to lead, facilitate and document the same.
• Contribute to quality A&L system design and roll out, including Detailed Implementation Plan (DIP) implementation, in proactive, collaborative ways. Critically oversee and/ or review related developments in line with donor and CRS reporting requirements, as guided.
• Help ensure Nawiri actor compliance with agency and donor A&L requirements, guided by Nawiri’s Adaptive Learning Strategy, USAID’s CLA resources and consortium MEAL DIP activities, in close liaison with the M&E team and project leadership.
• Oversee quality implementation of Nawiri’s accountability system, in collaboration with A&L team, the SMT and CRS Kenya accountability and ICT managers. Support personnel (Nawiri, LIP, county actors, as guided) to understand and fulfill related roles and responsibilities in quality ways, to ensure effective program feedback systems. Lead and support related process and outcome documentation, for internal and wider learning and dissemination.
• Provide leadership and support to Nawiri/ LIP teams to review and refine consortium accountability and learning practices on a regular basis, addressing gaps and challenges that arise.
• Strengthen capacity and support field teams to document and disseminate core activity processes and outcomes (emerging findings), for project and wider learning.
• Working with the M&E team, support the collective analysis and/ or interpretation of project data and emerging findings, to foster learning and program adaptations (CLA.
• Support the SLL and SMT to refine and oversee quality implementation of Nawiri’s Phase 2 learning agenda, as guided.
• Oversee the roll out and uptake of YouTrack for FCRM management, including the documentation of emerging learning from implementation experiences.
• In close collaboration with the directorate of Civic Education & Public Participation (CEPP) and Nawiri’s Systems and Institutional Strengthening team, support building and strengthening the capacity of Multisectoral Platform for Nutrition (MSP-N) members (County & Sub-County) and of other key actors, to strengthening a culture of accountability in Marsabit, including raising awareness on CRS accountability and learning policies and procedures and Humanitarian Accountability Partnership (HAP) standards, among others.
• Support tracking Nawiri’s progress/ uptake of A&L in diverse ways including facilitating Collaboration Learning & Adaptation (CLA) Maturity Spectrum (USAID) self-assessment processes with A&L team, satisfaction surveys to elicit community/ participants perspectives on Nawiri FCRMs, regular process monitoring, follow-up, updating and monitoring Nawiri’s learning & adaptation tracker use etc.
• In collaborative ways, foster respectful relationships and dialogue on Nawiri interventions, learning and results, with staff, community members and key stakeholders at all levels.
• Strengthen Nawiri, government and partner organization staff capacity in accountability and learning (including on CRS accountability and learning policies and procedures and Humanitarian Accountability Partnership (HAP) standards), to enhance their impact.
• Advance the use of Information and Communication Technology for Monitoring, Evaluation, Accountability and Learning (ICT4MEAL) within Nawiri including Youtrack for management of FCRM, working closely with the CRS Kenya ICT4MEAL Officer oversee the use of new and existing information and knowledge systems, for quality service delivery.
• Remain flexible and open to taking on new responsibilities as Nawiri Phase 2 evolves, in response to unfolding developments and as requested and guided by the SLL.
• Required Languages: Excellent written and verbal communication skills in English
• Travel Required: Must be willing to travel and spend up to 70% of time in Isiolo and Marsabit counties.
Knowledge, Skills and Abilities:
• Strong team player, with significant experience working in collaboration with diverse stakeholders.
• Observation, active listening and analysis skills, with proven ability to make sound judgment.
• Strong inter-personal communication and relationship management skills, seen in the ability to work closely with local partners, county governments and community members.
• Attention to detail, accuracy and timeliness in executing assigned responsibilities.
• Strong critical thinking and creative problem-solving skills.
• Demonstrable commitment to self and team learning and capacity development.
• Ability to take initiative; proactive, results-oriented and service-oriented.
• Proven leadership skills and competencies.
• Exceptional facilitation, presentation, training, support and mentoring skills, especially in multi-stakeholder contexts.
• Proven ability to multi-task and meet deadlines.
• Strong narrative reporting skills.
• Ability to adapt, prioritize and remain responsive to unfolding circumstances and needs.
Preferred Qualifications:
• Experience designing, implementing and supporting accountability and learning systems for/ with county governments is an added advantage.
• Experience and skills in partner relationship management and development project support.
• Experience using mobile-data collection and management software (e.g., YouTrack, ODK, Commcare, Iform builder, Kobo).
Supervisory Responsibilities:
• Oversees work of two-Nawiri Project Officers (A&L).
• Key Working Relationships:
• Internal: Strategic Learning Lead, Heads of Office, A&L POs and activity leads, Senior Project Officer (ICT4MEAL)
• External: Community members, partner staff, county government staff, other local stakeholders, MEAL staff from peer agencies.
• Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
Administrative Officer, Network of Quality, Teaching and Learning job at Aga Khan University Hospital
Deadline of this Job: 25 August 2022
Job Summary
The Administrative Officer will provide administrative support to the co-located offices of the Network of Quality, Teaching and Learning (QTL net) in Pakistan and Kenya. Reporting to the Executive Officer and Vice Provost, he/she will be responsible for managing administrative duties for both offices and ensuring that the team is supported.
Responsibilities
• Provide administrative and logistical support in organising meetings and hosting seminars, workshops, and programmes for the network
• Coordinate and arrange travel for the network staff as well as create travel itineraries which include air tickets, accommodation, and ground transportation.
• Effectively manage the work schedule/calendars for Director Teaching and Learning and the Vice Provost, ensuring regular communication to all concerned
• Schedule venues for meetings and workshops and help prepare documents and materials for attendees
• Work closely with the Executive Officer in allocation of office resources, space, equipment and supplies.
• Organise, schedule and write/maintain meeting minutes where needed for Blended and Digital Learning (BDL) and Teaching and Learning (TL) Team meetings, full team meetings, and all other recurring meetings between the QTL net leadership
• Receive and sort mail and deliveries relevant to the network, draft memos, letters, emails and other general correspondence and support in sending mass correspondence from the network’s email accounts
• Support the network in developing and maintaining the annual activities calendar
• Maintain zoom and email accounts for the network
• Support in processing payments, receipts, purchases and all other financial matters of EA
• Support in coordinating with all support departments of East Africa (EA), i.e. finance, procurement, HR, etc.
• Maintain fixed assets of team in EA
• Help update and maintain the website for the network
• Help maintain attendances and data for the network
• Complete any other duties and tasks as may be assigned to you from time to time by your supervisor
Skills, Qualifications and Experience
• Secretarial Qualification, Diploma or Undergraduate degree preferably in business, management, or administration
• At least 3 years’ experience in a similar position
• Training in secretarial and administrative operations is preferred
• Well-developed computer user skills including database development especially in excel
• Excellent interpersonal and follow up skills
• Good organizational and time management skills
• Proven competence in working with Microsoft Office Software
• Excellent communication skills, both written and oral English
• Attention to detail and the ability to work in a fast-paced environment with competing priorities
• A good understanding of working across multiple time zones
• A high sense of integrity and confidentiality
Job Summary
The Administrative Officer will provide administrative support to the co-located offices of the Network of Quality, Teaching and Learning (QTL net) in Pakistan and Kenya. Reporting to the Executive Officer and Vice Provost, he/she will be responsible for managing administrative duties for both offices and ensuring that the team is supported.
Responsibilities
• Provide administrative and logistical support in organising meetings and hosting seminars, workshops, and programmes for the network
• Coordinate and arrange travel for the network staff as well as create travel itineraries which include air tickets, accommodation, and ground transportation.
• Effectively manage the work schedule/calendars for Director Teaching and Learning and the Vice Provost, ensuring regular communication to all concerned
• Schedule venues for meetings and workshops and help prepare documents and materials for attendees
• Work closely with the Executive Officer in allocation of office resources, space, equipment and supplies.
• Organise, schedule and write/maintain meeting minutes where needed for Blended and Digital Learning (BDL) and Teaching and Learning (TL) Team meetings, full team meetings, and all other recurring meetings between the QTL net leadership
• Receive and sort mail and deliveries relevant to the network, draft memos, letters, emails and other general correspondence and support in sending mass correspondence from the network’s email accounts
• Support the network in developing and maintaining the annual activities calendar
• Maintain zoom and email accounts for the network
• Support in processing payments, receipts, purchases and all other financial matters of EA
• Support in coordinating with all support departments of East Africa (EA), i.e. finance, procurement, HR, etc.
• Maintain fixed assets of team in EA
• Help update and maintain the website for the network
• Help maintain attendances and data for the network
• Complete any other duties and tasks as may be assigned to you from time to time by your supervisor
Skills, Qualifications and Experience
• Secretarial Qualification, Diploma or Undergraduate degree preferably in business, management, or administration
• At least 3 years’ experience in a similar position
• Training in secretarial and administrative operations is preferred
• Well-developed computer user skills including database development especially in excel
• Excellent interpersonal and follow up skills
• Good organizational and time management skills
• Proven competence in working with Microsoft Office Software
• Excellent communication skills, both written and oral English
• Attention to detail and the ability to work in a fast-paced environment with competing priorities
• A good understanding of working across multiple time zones
• A high sense of integrity and confidentiality
Office Manager job at Peoplelink Consultants Ltd
Deadline of this Job: 20 August 2022
(Kshs55,000 - Kshs60,000)
Our client, based in Nairobi is seeking to employ an office manager.
Duties and Responsibilities
• Process online and phone orders.
• Collect and manage order payments.
• Dispatch and organize multiple deliveries efficiently and communicate with delivery personnel.
• Provide daily reports to directors.
• Create POS sales and receipts.
• Maintain and file office records.
• Receiving stocks, keeping stock records and organization of the store.
• Be able to lift cartons weighing up to 30kg.
• Process local statutory payments and petty cash expenses.
• Ensure working areas are kept well and purchase office supplies and purchase office supplies.
• Communicate with customers by email and phone where necessary.
• Report to directors as an when asked to.
• Follow company policies and procedures.
Qualifications, Skills and Requirements
• Bachelor’s Degree in the related field.
• 5+ Years work experience in a similar position.
• Sales, Admin and Retail Experience.
• Knowledge of Nairobi geography for deliveries.
• Knowledge of Electronic Cigarettes functionality and should be able to learn new products technical specifications.
• Knowledge of e-commerce computer program.
• Must be proficient in Microsoft Office and Able to communicate through Email, WhatsApp and Text.
• Able to work in a fast-paced environment and under pressure
• Filing of relevant company documents Ensure and maintain a high level of customer service.
• Learn about electronic cigarettes and other products related to the business.
(Kshs55,000 - Kshs60,000)
Our client, based in Nairobi is seeking to employ an office manager.
Duties and Responsibilities
• Process online and phone orders.
• Collect and manage order payments.
• Dispatch and organize multiple deliveries efficiently and communicate with delivery personnel.
• Provide daily reports to directors.
• Create POS sales and receipts.
• Maintain and file office records.
• Receiving stocks, keeping stock records and organization of the store.
• Be able to lift cartons weighing up to 30kg.
• Process local statutory payments and petty cash expenses.
• Ensure working areas are kept well and purchase office supplies and purchase office supplies.
• Communicate with customers by email and phone where necessary.
• Report to directors as an when asked to.
• Follow company policies and procedures.
Qualifications, Skills and Requirements
• Bachelor’s Degree in the related field.
• 5+ Years work experience in a similar position.
• Sales, Admin and Retail Experience.
• Knowledge of Nairobi geography for deliveries.
• Knowledge of Electronic Cigarettes functionality and should be able to learn new products technical specifications.
• Knowledge of e-commerce computer program.
• Must be proficient in Microsoft Office and Able to communicate through Email, WhatsApp and Text.
• Able to work in a fast-paced environment and under pressure
• Filing of relevant company documents Ensure and maintain a high level of customer service.
• Learn about electronic cigarettes and other products related to the business.