Job Information
Receptionist Job at Foreign and Commonwealth Office - Career Opportunity in Kenya
Job Type: Full-Time
Job Category: Junior Job/ Fresh Graduate/ Entry Level
Posted: 18-10-2018
Deadline of this Job: 31st October 2018
Duty Station: kenya
Job Status
Start Publishing: 18-10-2018
No of Jobs: 1
Stop Publishing (Put date of 2030): 18-10-2078
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Job Description

Vacancy title:

Jobs at:
Foreign and Commonwealth Office

Deadline of this Job:
31st October 2018

Duty Station:
Nairobi, Kenya

Date Posted: 18th October 2018 , Base Salary: Nof Disclosed , Employment Type: Full-Time

About the Company

The job holder will have to ensure efficient running of the Front Office, handling all telephone calls and customer enquiries in a prompt and professional manner and undertake administrative duties for the Transport Section

Roles and responsibilities / what will the jobholder be expected to achieve?:

  •  Undertaking switchboard duties,-management of the answering machine to ensure a 24/7 response after hours, at weekends and holidays
  •  Attending to visitors at Reception and controlling entry
  •  Making hotel or other temporary accommodation bookings for visitors to the High Commission
  •  Receiving BHC mail and sending mail to other organisations, including deliveries by BHC drivers
  •  Managing Transport Section events including meetings workshops and other work-related gatherings within the section
  •  Record keeping-filing both electronic and paper
  •  Assisting in management of transport booking and preparation of daily transport programme in consultation with the Transport Planner
  •  Undertaking requisitioning & receiving responsibilities for Transport Section purchases
  •  Administration of billing and payment receipts for shuttle services & private hire of official vehicles
  •  Assisting in processing of taxi invoices. Pre-audit of taxi vouchers before forwarding for payment
  •  Undertaking other administrative duties as assigned by the Transport Manager

Essential qualifications, skills and experience

  •  A degree in any business related field;
  •  Minimum of 4 years in an administration role;
  •  Experience of front office management;
  •  Excellent IT skills;
  •  Excellent communication skills with fluent spoken and written English.

Required competencies
Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace

Job application procedure
Submit your CV and Application on Company Website : Click Here  

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