Purpose of the position:

To oversee the receipt and dispatch of commodities in the Cooperating Partner (Donor) warehouse to WVK distribution points as well as ensure that food commodities leaving the CP warehouse meet safety and health standards. The position is responsible for organizing and coordinating transportation of commodities to WVK FDPs.

Main Responsibilities

Commodity and Warehouse management

• Ensure that commodities leaving the CP warehouse have a delivery note/waybill/truck inspection reports duly signed by an authorized signatory.
• Ensure that commodities are well stored in the warehouse and well maintained.
• Collaborate with the CP to conduct daily/weekly/monthly physical counts of commodities in the warehouse and confirm that records are tallying with physical stocks.
• Organize and coordinate transportation of commodities to WVK FDPs
• Ensure approved distribution plan is used to manage commodities dispatches.
• Ensure that first in first out (FIFO) practice is followed at all times, except in the case of reconstituted commodities, use Last in First Out (LIFO) practice
• Ensure that there is proper accounting of all commodities
• Ensure trucks are inspected before loading and commodities are counted when loading.
• Monitor commodity quality/quantity control
• Coordinate with Project Officer Food Assistance on Logistics and transport routes for proper and coordinated commodities movement to the field
• Ensure that the CP warehouse maintains items and equipment required in the in the warehouse. I.e. fire extinguishers, cleaning supplies, first aid supplies and scales

Documentation and Reporting

• Prepare weekly/monthly reports commodity status reports for submission to the Information and Reporting Officer.
• Ensure that all transporters signed transport agreements are received from the Cooperating Partner for filing in good time.
• Ensure all relevant documents are maintained properly.
• Others: Any other duties as assigned by the Supervisor.
  
  Qualifications: Education/Knowledge/Technical Skills and Experience
  • A Bachelor’s degree in a business related field, purchasing and supplies management or stores/warehouse management.
  • Have two years’ experience in warehousing management and inventory control.
  • Experience in Logistics programming and procurement procedures.
  • Experience working with international organisations, (including NGOs and/or UN) in humanitarian or relief operations (in the region would be an added advantage)
  • Ability to manage and organize issues related to transport and transporters.
  • Have good mathematical and analytical skills
  • Computer literate.
  • Knowledge of and adherence of the Red Cross and NGO Code of Conduct.
  • Good organizational and coordination skills
  • Good inter-personal and negotiation skills
  • Good communication and public relations skills.
  • A team player
  • Have good mathematical and analytical skill 

Key Responsibilities

JOB PURPOSE

The Business Analyst is responsible for serving as a liaison between the business community and the IT organization to translate business needs into IT requirements. The incumbent is involved in all phases of the design, development and implementation of technology solutions throughout the business case and development life cycle processes. As an individual contributor, the incumbent is responsible to work closely with head of IT &Digital in championing IT

Change and Innovation through adoption of IT Enabled Services and Solutions.

Based on breadth and depth of understanding of WVK’s business needs and processes, the job holder is expected to collaborate with other IT professionals to determine if solutions currently exist (internally or externally) or whether new solutions are feasible and determine how such solutions will impact existing

work processes and systems, and how to manage the integration.

Planning & Liaison- 15%

• Conducts data gathering and analysis to understand business strategy and direction.
• Participates in short-term planning sessions with a client to implement process improvement within an assigned client area.
• Assists with drafting of proposals for evaluation by appropriate users and managers.
• Develops and assists in the presentation of business cases.
• Serves as the link between the business, third party vendors and the IT technical team

Business Requirements Documentation- 40%

• Assesses client needs utilizing a structured requirements process (gathering, analysing, documenting, and managing changes) to assist in identifying business priorities and provide advice on options.
• Develops, writes, and communicates business requirements and functional specifications for the implementation of business solutions.
• Analyses customer’s operations to understand their strengths and weaknesses to determine opportunities for improvements.

Business Process Improvement – 10%

• Analyses and recommends improvements to business processes and models.
• Assists with prioritizing business process improvements.
• Documents current business processes and models.

Business Communications & Consulting – 15%

• Promotes an understanding of IT roles, processes and activities to the business units.
• Supports and participates in the formal reporting of project status.
• Negotiates agreements and commitments by facilitating communication between business unit(s) and IT from the initial requirements phase to final implementation phase of projects.
• Actively participates in the creation, review and analysis of user stories/epics in projects utilizing agile development methodology.

SLA & Business Value Realization- 10%

• May develop Service Level Agreements (SLA) or select vendors for clients in accordance with IT standards and specifications as required
• Work with various business units to drive utilization of IT services and solutions to drive maximum value from the investment.

Customer Support- 10%

• Monitors and analyses metrics to ensure customer satisfaction.
• Provides documentation, training, and guidance for IT clients
• Provides responsive support for problems found during normal working hours as well as outside normal working hours.

Knowledge And Professional Skills

• Bachelor’s degree or in Computer Science, Information Systems, Business, or another related field.
• 4-5 years of relevant technical or business work experience.
• Requires working knowledge of business operations and systems requirements processes
• Communication for Results: Excellent communication skills with ability to engage and coherently communicate with internal and external stakeholders.
• Demonstrate depth of Business Enterprise Knowledge
• Process change management
• Good customer service skills and experience
• Excellent business relationship skills
• Ability to relate technical issue to a largely non-technical audience
• Effective in written and verbal communication in English
• Good problem solving and analytical skills
• Exceptional analytic and troubleshooting skills for solving problems.
• Technical certification in one or more IT disciplines or technology. E.g. Certified Business Analyst

Key Responsibilities

Job Purpose

To plan, implement, monitor and document all Markets and Cash transfer activities in a semi-arid to arid context within the designated BHA project sites in Kajiado/ Kitui/ Makueni/ Kwale/ Kilifi/ Tana River Counties. Provide necessary technical support on Cash Transfer initiatives, identification and registration of beneficiaries, Related trainings, Stakeholders engagement, Market Assessment, follow-up, targeted community members, stakeholders and partners and also provide feedback and reports to the Project Manager including National Office within stipulated timeframes.

Major Responsibilities

• Responsible for the implementation of the all Humanitarian Cash & Markets activities in the County with focus on Food Assistance
• Contribute to effective and timely community-led identification and registration of Cash Transfer beneficiaries.
• Mobilize and sensitize representatives from line Government ministries, County Government and other stakeholders to proactively take part in strengthening community Structures.
• Identify/map out all existing players in Cash/Food Assistance programs in the project areas.
• Develop and impart necessary trainings for staff, community members and partners related to Cash & Voucher strategies.
• Jointly with partners take part in participatory assessments to inform best Cash & Voucher programming approaches.
• Support the implementation of Cash & Markets Initiatives through cash-based programming and or through other applicable approaches.
• Develop and maintain networks with partners and other stakeholders in the County and Sub County where the project is domiciled in order to maximize the impact of Cash & Markets efforts.
• Liaise with the Cash & Markets Technical Lead, Project Manager, and the DRR/DM Coordinator to effectively support the project to carry out all Cash & Markets Initiatives – assessments, designs, monitoring and evaluations - in accordance with WV established standards, policies and procedures.
• Monitor and support the timely and appropriate utilization of budgeted resources for all Cash & Markets interventions.
• Ensure Adherence to the CVP Standard Operating Procedures (SoPs) in rolling out the Cash & Markets Initiatives.
• Compile the necessary monthly, quarterly and annual reports for forwarding to the Project Manager and to the National Office capturing the progress against approved work plans and budgets.
• Attend the regular weekly and monthly planning meetings as called upon.
• Set up and build capacity of the Community Based Feedback Structures across the project sites
• Regularly document success stories, key learnings/innovation for sharing across the partnership.
• Adapt context specific digital processes on Cash & Markets activities
• Set up monitoring, accountability and learning systems to CVP programs: CHD, CRM among others
• In Collaboration with the Cash & Markets Technical lead and the M&E, to facilitate market monitoring and document lessons for sharing internally and with key partners
• Coordinate with the Project Manager and Project M & E Officer to ensure that appropriate controls, monitoring and evaluation tools are in place and being utilized in a timely manner in the Cash & Markets component
• Promote the use of digital systems (LMMS) for Activity tracking, Beneficiaries registration, Cash Distribution/Post Distribution Monitoring (PDM) monitoring and humanitarian accountability and document lessons and share best practices to different stakeholders.
• Ensure regular program reports are generated and shared internally: Activity reports, Monthly reports, Semi Annual and Annual Reports.
• Ensure internal control systems are in placed to identify and manage potential risks associated with cash Transfer at the community level.
• Capacity assessment and training facilitation on the identified gaps to project staff and partners
• Develop and impart necessary trainings for staff, community members and partners related to Cash & Voucher Interventions, to enable them effectively implement innovative digital solutions.
• Ensure ongoing coaching and mentoring of Community structures and project staff to ensure delivery of the desired results.
• Technical review and support the key project design documents and reports within DMT and across the WVK TPs
• Carry out any other duties as may be assigned by the Cluster Manager, and Project Manager or designees.
• Identify and recommend opportunities for WVK to strengthen Cash & Markets initiatives in the County

Qualification & Skills

• Bachelor degree in the fields of: Social Science, Science in Economics, Statistics or related field. A postgraduate training in Monitoring & Evaluation, Statistics, Economics, Computer Science, Agriculture or related field will be an added advantage.
• At least 3 years of practical experience in Cash & Voucher Based Programming including Market Price Monitoring, Community Based Beneficiary Targeting and Registration Process, and Implementing Cash for Work/Asset Interventions in an emergency Response Context.
• Strong evidence of good interpersonal and communication skills
• Experience working with Mobile Network Operators (MNOs) and Financial Service Providers (FSPs).
• Experience working with both local and internal partners to design programs, implement or build capacity
• Experience in setting up functioning monitoring and accountability systems
• Understanding of program design process, and monitoring/evaluation Processes
• Management of complex government/institutionally funded programs/projects
• Highly flexible and organized, able to coordinate Community, Partners and Stakeholders including private sector players and guide the technical decision-making process.
• Demonstrate experience in Integration of Faith & Development in Disaster Management and beyond
• Able to manage multiple, simultaneous demands and willing to take on new tasks on an ad hoc basis as assigned by the supervisor
• Ability to work both on own initiative and as part of a team in a high-pressure environment while adhering to deadlines
• Excellent interpersonal and problem-solving skills, creativity and flexibility, ability to coordinate and build consensus.
• Ability to work well in and promote teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
• Excellent communication skills (oral and written) with ability to express ideas and concepts clearly and persuasively with internal and external stakeholders
• Team player
• Ability to provide support and training to staff and partners on project requirements
• Basic financial awareness, with the ability to support budget development
• Strong partnership and networking skills
• Strong negotiation and presentation skills
• Excellent analytical, problem-solving skills and detail orientation, even under time pressure
• Strong computer skills (Word, Excel, Power Point, Internet) required
• Willing and able to travel within and outside the county for work assignments and/or to attend stakeholders’ meetings and events
• Previous experience in cash & food assistance is desirable
• Proficient in written and spoken Kiswahili and English.

Main Responsibilities

Key Responsibilities:

Processing of financial payments

• Ensure timely processing of payments to service providers
• Timely facilitation of staff with advance requests for smooth operations
• Review M-pesa requests from the various requesters for completeness of documentation.
• Validate M-pesa requests using Safaricom portal, make necessary corrections in liaison with the requestors
• File the final payment reports from Safaricom portal

Financial management and staff support

• Manage and address service providers' queries with regards to payments
• Process petty cash requests as needed
• Analyze and submit exempted taxes (VAT) for refund based on donor guidelines.
• Build capacity of staff and service providers on payment system requirements and changes.
• Prepare timely invoices for submission to the donor
• Timely and accurate booking of received income

Reconciliation of Balance Sheet Accounts

• Undertake reconciliation of receivable and payables accounts for the program:
• Constantly monitor balance sheet account balances
• Follow up for timely accounting and facilitate booking of staff advances.
• Match transaction amounts in the balance sheet accounts
• Prepare monthly reconciliation statements for the balance sheet accounts

Risk Management

• Identify risks associated with the role for inclusion in Riskconnect and advice on mitigation measures.
• Support grant project audits according to the donor requirements.
• Support timely implementation of findings and recommendations from audits and various accountability mechanisms
• Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability.
• Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.

Others : Perform any other duties as assigned by the supervisor or designee

Qualification & Skills

• Minimum 4 years of relevant accounting experience
• Demonstrated ability to work under minimal supervision
• Experience in electronic payments and mobile money transactions
• Knowledgeable on US grant financial management
• Advanced excel and analytical skills
• Minimum of a Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university
• Professional qualifications in CPA (K) or ACCA finalist
• Practical experience of using SUN system accounting Software is preferred
• Knowledge and experience in ERP.
• Experience working for an INGO is preferred

Key Responsibilities

Data Protection & Compliance

• Evaluate the WV existing data protection framework and identify areas of non or partial compliance in accordance with the Data Protection Act 2019 including aligning the same to the General Data Protection Regulation (GDPR)
• Conduct regular data impact assessments to ensure compliance with data protection laws.
• Work with departmental heads in reviewing current process of data collection, use, storage, disclosure and otherwise processing of such personal or sensitive data, and advise on any matters in relation to data protection compliance including revisions to WVK internal procedures to integrate consent taking processes, procedures to manage risks, safeguards, security measures and mechanisms for protection of data.
• Work with the Operations Manager to identify third parties that WVK shares data with and ensure that they have processes in place for handling data and prevent unauthorized access, use or disclosure, and so promote a culture of data protection compliance with third parties.
• Take ownership of data protection documentation and reporting requirements, including records of processing activities, privacy notices, data protection impact assessments, data incident records and data breach reporting, and conduct periodic compliance assessments of these.

Staff Data Protection Education & Compliance

• Provide expert advice and educate employees on important data compliance requirements
• Hold training with staff members across different business units who are involved in data handling or processing
• Raise levels of awareness of data protection issues to all WVK staff regarding data compliance for those who are involved in processing sensitive and personal data by providing training and data protection advice and support.

Quality Assurance

• Ensure WV Data Protection & Compliance quality standards are maintained, which includes but is not limited to:
• Proactively conduct audits to ensure compliance and address potential issues
• Conduct regular data impact assessments to ensure compliance with data protection laws.
• Work collaboratively and proactively with the legal and compliance team in relation to data protection issues and review WVK contractual documents with clients, employees, suppliers third party service providers and other counterparties which process data and incorporate appropriate clauses to mitigate the risk of breaching data protection laws
• Developing incidence reporting systems

Other

• Perform any other duty as may be assigned by supervisor or designee from time to time
• Participate and contribute in committees and task forces as may be signed from time to time

Qualification & Skills

• Minimum 6 years' experience in data protection privacy policy, advocacy and implementation (INGO/IASC/PIM humanitarian data experience will be an added advantage)
• Expertise in data protection and compliance laws, rules, regulations, risks, specifically privacy and data protection laws, rules and regulations in East Africa
• Awareness of regulatory requirements including local, international and industry standards
• Knowledge and experience in data processing and managing areas relevant to privacy and data protection (information security; data governance; third party risk management; data encryption/decryption)
• Experience with digital security awareness topics and best practices, particularly cybersecurity
• Experience with remote facilitation and training
• Experience within a legal, audit and/or risk function department
• Strong project management skills
• Ability to work well under pressure and manage sensitive and confidential information
• Excellent verbal and written communication skills, with strong attention to detail
• Great interpersonal skills and ability to work well both independently and as part of a team
• Excellent analytic and computer skills
• The position holder should have a Bachelor’s Degree in any of the following fields: Computer Science, Information Communication Technology, Informatics, Law, Statistics or their equivalent from a recognized and accredited institution;
• Post-graduate Diploma or Master’s Degree in any of the following fields: Information Communication Technology Policy and Regulation, Computer Science, Data Science, Project Management, Monitoring & Evaluation, Public Policy, Information Systems, Informatics, Law, Public Administration or equivalent qualifications from a recognized and accredited institution;
• Technical data strategy and protection certification standard such as protection information management (PIM), AWS data pipeline engineering, or certified information systems auditor (CISA) is an added advantage.
• Ability to engage at a strategic level with Office of Data Protection Commissioner officials.
• Strong budgetary and financial management skills.
• The person must be results oriented, able to handle public relations, and a team player.
• Good interpersonal, organizational and management skills.
• Ability to maintain performance expectations in diverse cultural contexts, and physical hardship conditions.
• Ability to solve complex problems and to exercise independent judgment.

Key Responsibilities

Job Purpose

To support in the implementation and monitoring of sanitation and hygiene activities in the area programme especially in community mobilization. This role will contribute to increasing sanitation coverage and hygiene promotion in efforts towards achieving SDG 6: to ensure availability and sustainable management of water and sanitation for all.

Main Responsibilities

Technical Support

• Facilitate timely and quality implementation of Sanitation and Hygiene project.
• Ensure that business processes, standards and guidelines related to Sanitation and Hygiene initiatives are effectively applied in project implementation.
• Facilitate field visit for all respective line ministries to inspect progress of works and validate all the inspection reports (this includes quantified work done)
• Facilitate communities to identify viable Sanitation projects and ensure their participation in the implementation of the same
• Ensure cross cutting themes are integrated into the S&H project
• Conduct CLTS interventions and facilitation of declarations of ODF Villages
• Participate in Child Sponsorship Management
• Develop timely and accurate funding proposals in line with donor requirements and WVK standards in collaboration with Cluster Manager, other sector specialists
• Mobilize the community for community contribution for project interventions

Quality Assurance

• Supervise and Monitor Sanitation and Hygiene interventions in strict adherence to WV Kenya, Kenya government regulations, WHO and the SPHERE standards.
• Development of Project Designs and Annual Operation Plans. (4D matrices, DIPs, Annual Budgets).
• Facilitate S&H project surveys (Assessments & Baselines) and evaluations.
• Develop quality monthly, quarterly, semi-annual, annual and end of projects reports in accordance with donors and WV Kenya requirements.
• Document and disseminate best practices on Sanitation and Hygiene projects in the ADP.
• Ensure budgetary utilization is within acceptable limits/range.
• Ensures participatory monthly data collection are conducted (involving communities and partners) using the standardized tools
• Contextualization and utilization of reporting guidelines

Advocacy, Engagement with strategic partners, Linkages and networks & partnership development

• Representation of WV Kenya in key S&H stakeholder forums/meetings at the Ward, Sub-County levels.
• Facilitate community education on Laws, Policies and Standards on S&H Service delivery
• Provide support to community led processes of monitoring public service delivery.
• Ensure communities are mobilized and participate in their S&H projects

Any Other: Support any other duty on needs basis

Qualification & Skills

• Minimum of 4 years’ experience with regard to designing, planning, implementation, supervising and reporting on integrated development, sanitation and hygiene projects, both at community level and also at facilities such as schools and health facilities
• Knowledge of behaviour change models such as Community Led Total Sanitation (CLTS), Sanitation Marketing, Nurturing Care Groups and Design for Behaviour Change models
• Wide experience in development work in sanitation and hygiene in the NGO sector
• Minimum of a Bachelor’s degree in Public Health/Environmental Health or any other relevant qualification from a recognized and accredited university.
• Must be a results-oriented person who can handle a heavy work load as well as manage and satisfy multiple and at times conflicting organizational, donor and other stakeholder demands;
• Excellent communication skills, used to speak in public and work dynamically with adults and children. Knowledge of community capacity building.
• Expertise in partnership and collaborations with community, county governments and other S&H related institutions.
• Excellent computer skills, including proficiency in MS Office and Microsoft Outlook
• Strong negotiation skills.
• Cross-cultural sensitivity, flexible worldview, and ability to work with a wide range of people from different backgrounds.
• Emotional and spiritual maturity and ability to lead a team of professionals.
• Knowledge of the Sustainable Development Goals and especially Goal No. 6 on Water and Sanitation
• Knowledge of implementation of sanitation and hygiene interventions in disaster/emergency situations
• Knowledge of and adherence to the Red Cross and NGO Code of Conduct.
• Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.

Main Responsibilities

Key Responsibilities:

Technical Support in Project Planning and Design

• Take lead in the design and implementation of a monitoring framework to track delivery against project objectives.
• Developing internal reporting schedules & templates, clarifying what level of information is needed and where, with key responsibilities assigned, and reviewing proposals, with a particular focus on checking log frames and ensuring indicators are SMART
• Review and update log frames, M&E Plans, Project indicators and periodic targets and detailed implementation plans.
• Support develop clear and implementable work break down structure for respective activities
• Identify and document the project geographical coverage and produce a RS/GIS activity /Project map.
• Participating in the development of tools and guidelines for data collection, collation and reporting, with a focus on establishing Output and outcome Tracking, systemically checking data for quality, accuracy, and consistency, and providing feedback as necessary;
• Contribute to the design of MEAL methodology and child-focused indicators by the project team, and to the promotion of child participation in M&E planning and accountability.
• Provide support and participate in project design (assessments baseline surveys)

Project Assessment, Monitoring, Reporting & Evaluation

• Provide technical support in implementing/mainstreaming the project M&E system to the existing M&E system in WVK.
• Monitor project implementation levels and report progress, impact and best practices.
• Provide technical guidance in carrying out baseline assessments, mid and end of project evaluations across the project location.
• Support development of ToR in collaboration with other project teams and identify specific data requirements
• Use process, output level quality benchmarks as reference to undertake field monitoring visits, focusing on programme quality aspects, discuss with relevant staff and share reports with relevant colleagues.
• Take charge of collating and analyzing data and synthesizing information, updating the monitoring matrix and other monitoring tools in place.
• Ensure timely analysis of monitoring data and dissemination to key stakeholders for management decision making.
• Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming.
• Designing situation analysis, needs and baseline/end line assessments, external reviews, evaluations and documentation, and identifying resources, including technical resources, both within WVI and externally.
• Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information.
• Always ensure to store collected data securely as per policies relating to data protection for the project
• Disseminate all project information related to M&E to staff and partners
• Ensure Project alignment to the donors and support office evaluation protocols and methodological tools
• Prepare and share high quality and timely routine project management reports (Monthly, quarterly, semi-annually and annually) as per donor requirements.
• Facilitate monthly Data Quality Assessments to ensure reliability of the data by verifying on source data documents and quality of the same.
• Manage beneficiary data base.

Learning, Documentation & Capacity Development

• Ensure continuous learning and documentation of lessons learnt and best practices for program design, monitoring and evaluation frameworks related to emergency response.
• Coordinate the sharing of learning related to MEAL practices across projects and provide support when internal/external reviews, evaluations, and lessons learned exercises should be employed.
• Support the development of project case studies, human interest stories, documentaries and other related materials
• Organize/ project reflection & learning events to document lessons learnt, good practices and areas of improvement.
• Ensure that lessons learnt and reports are documented (printed, visual) and published for sharing with the donor and other partners and proactively share information and learning with internal and external stakeholders
• Develop capacity building plans and support WV and partners in building their capacity in M&E and in the management of information systems, development of required formats, key indicators, needs assessments, frameworks for evaluation, qualitative documentation of outcomes and impact of projects.

Database Management

• Provide MIS content/requirements and feedback to project team and document progress on indicators/achievement of targets using Indicator Tracking Tables (ITT)
• Support the development of systems and processes for the implementation of M&E policy and procedure based on WV best practice, developing frameworks to integrate impact assessment and learning and knowledge management into the programme and project cycle;
• Plan tracking for Project indicators of strategic relevance from secondary and primary data, with partners and communities
• Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.
• Compile, consolidate and analyze quantitative and qualitative project data and contribute into subsequent reporting through monthly MEAL reports, updates, successes and issues from the MEAL tracking tools.
• Take lead in the analysis of data collected under the monitoring framework for assessment of progress and areas for improvement.
• Support remote sensing and GIS Mapping of Program activities, Outputs and Beneficiaries in all the Counties
• Ensure the appropriate use of information management systems in compliance with WV Kenya, GoK, and in line with partnership and donor agreements.

Engagement, Networking and Partnerships

• Maintain links with relevant stakeholders for collaboration, networking, resource sharing, material development and learning activities.
• Ensure WVK visibility and participation in M&E Technical working groups in the County

Others: Perform any other duty assigned to you by the supervisor

Qualification & Skills

• Background of implementing effective M&E systems and/or accountability mechanisms
• Proven technical ability around M&E (i.e. experience in Data collection on the Open data kit plat form and other mobile based applications, ability to conduct data analysis and interpretation)
• Demonstrable track-record in data tracking and evaluation, with the ability to support staff and partners on M&E methodology and analyze and disseminate information to a range of stakeholder audiences internally and externally;
• Well-developed research, analytical (qualitative and quantitative), documentation, report-writing and strategic planning skills.
• Computer literacy, particularly in Word, Excel, and PowerPoint;
• Working knowledge of data/statistical programmes e.g. SPSS, Stata etc
• Must have a minimum of a Bachelor’s degree in Social sciences, Monitoring and Evaluation or Project management, Statistics or related discipline from a recognized University.
• Minimum three (3) years practical experience in M&E system coordination/ implementation in international non-governmental organization or other international relief/development body;
• Experience in working on donor funded programs is an added advantage.
• Excellent communication skills
• Networking and influencing skills
• Ability to work with minimal supervision.
• Demonstrates personal integrity and trustworthiness
• Ability to conceptualize and put into practice well researched initiatives
• Demonstrated understanding of quality assurance systems, and continuous improvement, with particular emphasis on integration of accountability measures into all aspects of the project cycle;
• Empirical knowledge of humanitarian codes, principles and practice;
• Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships;
• Commitment to WV Values, Mission and Vision
• Good analytical skills with appropriate attention to detail
• Facilitates appropriate information flow amongst staff
• Strong communication and interpersonal skills in English, with experience working in multicultural, multi-location, values-driven teams;
• Excellent planning, coordination, and reporting skills.

Key Responsibilities

Job Purpose

Provide technical support and guide the successful implementation of the Livestock Sub-Sector of the Tana River Integrated Recovery Project in Tana River and Kilifi Counties. The Project Officer will ensure the effective and efficient community mobilization, implementation, monitoring and reporting of interventions directly related to livestock production and management aspects. In order to successfully accomplish this job purpose, the job holder must be a professional able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as a good example to others.

Main Responsibilities

Project Planning and Implementation

• Ensure that business processes, standards and guidelines related to Livestock Sub-Sector are effectively applied on a timely manner in project implementation including integration of cross cutting themes,
• Participate in the preparation of overall and activity work plans and budgets (annual, quarterly, monthly & weekly) for the project specific activities,
• Ensure budgetary utilization is within acceptable limits/range.
• Collaborate with relevant ministries and other relevant partners at the County and community levels to ensure integration and high-level implementation of the planned activities
• Be able to systemically review DIP/budget and other key implementation tools as well as initiate innovative approaches that will open new opportunities for project success
• Conduct continuous activity and budget analysis to ensure adherence to the approved work, budget and procurement plans.
• Make technical input into the planning and design of project specific operational researches, including baseline and end line evaluation and other relevant project assessments

Technical support

• Take lead and provide technical support and timely implementation of the livestock sector project activities
• Collaborate with the local administration and relevant stakeholders in drought-stricken areas to identify project beneficiaries
• Conduct community mobilization and awareness sessions on project initiatives
• Work with the county livestock office, KFS, NEMA to build capacity of grazing management committees on participatory range management
• Support emergency feeds and supplementary nutrition for parent/breeding stock (goats & cattle) whilst ensuring compliance to relevant guidelines and procedures regarding 1) raw material procurement, raw material acceptance, raw material inspection, raw material unloading, raw material storage, raw material acquisition, raw material processing. 2) feed formula design, approval, sending and receiving, supervision and other procedures to ensure that the formula does not adversely affect feed product quality.3) Feed packaging, storage & transportation
• Build the capacity of farmers on correct usage of emergency feeds
• Enhance the farmers capacity on improved animal production and livestock marketing including slaughter & commercial offtakes as a risk mitigation measure.
• Integrate with the WASH sector to ensure provision of water livestock use
• Ensure child and adult safeguarding Livestock sub-sector interventions where relevant.
• Observe the Humanitarian imperatives, the Kenya Red Cross Code of Conduct and WV Partnership policy on disaster response to protect people affected by drought
• Enhance meaningful access, accountability, participation and empowerment of all project beneficiaries
• Ensure gender mainstreaming and inclusion in all the project activities
• Adhere to Disaster Risk Reduction Mainstreaming and Environmental Considerations and safeguarding during project execution

Quality Assurance - M &E, Reporting and Documentation

• Register, track and regularly update beneficiaries’ database
• Effectively use BHA reporting guidelines to track and develop quality, monthly, quarterly, semi-annual, and annual and end of projects reports, key lessons and success stories in accordance with the guidelines and standardized tools.
• Develop monitoring plan with communities and partners agreeing on the required standards for monitoring, with support from the DMEAL specialist.
• Conduct regular group monitoring, data collection and analysis in coordination with the relevant stakeholders
• Facilitate regular review and peer to peer learning meetings with government, target communities and relevant stakeholders
• Support project assessment and learning processes including baseline surveys, midterm reviews and end of project evaluation.
• Supervise and monitor project interventions in strict adherence to WV Kenya, BHA, Kenya government regulations and other agreed standards.
• Ensure project data is captured, validated and updated on approved World Vison Kenya (WVK) DM&E system.
• Ensure quality Monthly, Quarterly, Semi- Annual and Annual reports prepared and submitted on timely basis

Capacity building

• Mobilize and sensitize community for livestock sub-sector activities
• Build capacity of the grazing management committees on participatory range management
• Build the capacity of farmers on correct usage of emergency feeds
• Enhance the farmers capacity on improved animal production, livestock marketing and destocking
• Work together with other relevant stakeholders to ensure that key trainings meet the standard required to facilitate, provide knowledge and required skills set on various livestock management aspects

Advocacy, Engagement, Partnership and Networking

• Ensure representation of WV Kenya in key stakeholder forum/meetings at the County level
• Actively participate in County/sub-county food security technical working groups and relevant to policy forums.
• Ensure joint quarterly planning, implementation, monitoring and progress evaluation in partnership with Tana River and Kilifi county government departments of Agriculture and Livestock, National Drought Management Authority (NDMA), other NGOs, local community institutions and beneficiaries.
• Ensure communities are mobilized and participate in the project interventions
• Other duties
• Perform any other duty as may be assigned by supervisor or designee from time to time.
• Participate and contribute in committees and task forces which you may be appointed to
• Participate and lead devotions as appropriate

Qualification & Skills

• Minimum two years of work experience in livestock development projects.
• Experience in Project Management including program design, implementation, monitoring & evaluation and reporting
• Knowledge of and experience working with the Government and community structures
• Experience in implementation of integrated development programs with a focus on livestock management in ASAL areas
• Must have ability to develop good working relationships/partnership developed with all stakeholders (GoK, INGOs)
• Excellent communication, Networking and advocacy skills
• Minimum of a Bachelor Degree in Animal Health Management, Livestock husbandry, Livestock Production, Veterinary Medicine or any other related discipline from a recognized university/institution.
• Experience in implementing livestock drought response projects is an added advantage
• Excellent English communication skills (both oral and written).
• A team player, capable of building staff and community capacity in entrepreneurship sector through training.
• Ability to take initiative, a team leader able to work with minimum supervision
• Cross-cultural sensitivity and emotional maturity
• Must be a committed Christian who is able to stand above denominational diversity challenges
• Ability to maintain performance expectations in diverse cultural contexts
• Good analytical and interpersonal skills
• Computer literacy particularly in Word, Excel and PowerPoint
• Working knowledge on Gender and Social Inclusion with additional training or skills in gender mainstreaming/integration is desirable.

Key Responsibilities

ADP Coordination and Accountability

• Coordinate achievement of programmatic objectives; planning, implementation and review of progress/DIPs, budget Utilization and ensure managers approval and endorsement of all plans
• Coordinate regular planning, accountability and follow up of key performance indicators and overall quality assurance matters
• Coordinate and follow up external engagement, collaborations and advocacy ensuring that WVK is well represented and highly profiled as a leading child focused organization
• Represent the Area Manager in County engagement forum as may be delegated
• Coordinate resource acquisition initiatives within the AP
• Facilitate Integration of CESP and other Technical Projects and grants within the AP
• Support strengthening of Child protection, participation and safeguarding systems and mechanisms for effective referral and reporting
• Coordinating ADP staff, office managements & logistics ensuring great team work and efficiencies in execution of duties.
• Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team

Grow and ensure high performing teams including supporting supervisee in Performance Objectives, setting, continuous Performance conversations, Learning and development, mentorship and coaching by creating a high performing culture

Community Engagement Sponsorship Program implementation

• Facilitate development of CESP project annual operating plan (AOP)
• Roll out Child Protection Minimum Programming Standards in the AP using approved programming models.
• Ensure Child protection, participation and safeguarding is integrated in the monthly, semi-annual and annual reporting
• Ensure integration of RC in CPP&S projects/activities as beneficiaries
• Ensure Child protection, participation and safeguarding responsive programming with specific consideration of the objectives and indicators
• Ensure timely implementation of activities and budgets sustained at acceptable level
• Facilitate implementation of CPP&S program and projects.
• Support effective integration of Sponsorship operation interventions with other projects in the program.
• Coordinate integration of Faith and Development Models: CFC, EWV, DNHFLs, SNC, COH, SSF and the facilitation of spiritual nurture of children in the AP
• Support in the asset mapping against RC
• Coordinate the implementation of micro projects in the AP.
• Ensure timely capacity assessment for LI conducted annually and programs initiated to address gaps identified
• Support roll out of new WV initiatives as guided from time to time.
• Support implementation of Child protection, participation and safeguarding models at the AP
• Coordinate capacity building initiatives for faith leaders, churches, FBOs, and other strategic groups within the AP as per WV strategy, policy and guidelines.
• Coordinate training & refresher courses for CPP&S to ensure informed and CPP&S responsive programming
• Facilitate coaching and mentoring to the AP sponsorship staff in order to attain better results in the sponsorship performance indictors/Dashboard.
• Contextualize and adopt the use of approved training materials and methods which respond to local needs.
• Ensure integration of advocacy and gender, equality and social inclusion (GESI) in all technical projects implemented in an AP.
• Coordinate integration of Faith & Development modules within the AP programmes and activities.
• Coordinate Integrated Sponsorship planning and monitoring

Sponsorship operations

• Gift Notifications (GNs) are tracked, processed, closed at AP and NO and acknowledgement documentation sent to SO within the standard timeline as per the respective SO requirements.
• Correspondences (SLs, ILs, queries, ELs etc) are tracked and processed within the standard time.
• Facilitate production of sponsorship 2.0 products (Child Greeting Video (CGV), Child Special Moment Videos (CSMVs), Community Introductory Videos (YIVs) and Community Annual Photos (YAP)) as per guidelines/standards and timelines
• Ensure RC level are maintained as per the AP plan
• Ensure overage RC records are dropped as per standards
• Facilitate development of MOUs with LIs and timely funding of the LIs
• Ensure CWB/case management issues are addressed as per standards
• Facilitate timely implementation of birthday bounce backs and community gifts funding.
• Facilitate processing of APR and Christmas cards as per guidelines and timelines – ensure business processes are followed accordingly
• Facilitate capturing of child and family participation and support
• Facilitate children birth registration within the AP
• Facilitate management of RC files
• Ensure security of sponsor addresses/contacts
• Facilitate effective management of RC death processes – timely reporting, development of detailed report, dropping of records, verbal autopsy
• Facilitate effective sponsor/donor visits to the AP – ensure they sign child protection protocol and complete feedback questionnaire
• Facilitate integration of child protection initiatives and take lead in case management – reporting of cases as per WV standards, follow for actions
• Follow up RC Case management until closure in collaborations with other technical projects/grants Staff
• Coordinate with Safe Guarding, Advocacy and Child Participation Officer to Follow up Protection Cases involving RC and their families.

Knowledge Skills & Abilities

• Bachelor’s degree in social sciences or related fields (Bachelor’s degree in Sociology, Psychology, Community development, Education, Community Health, Development Studies or any other related degree from a recognized University).
• Master’s degree will be an added advantage.
• Minimum 4 years’ experience in community development work which include Child Sponsorship Operations
• Experience in Project Management including program design, implementation, monitoring and evaluation and reporting
• At least 2 years’ experience in People Management/ Coordination
• Knowledge of and experience working with the Government and community structures
• Good interpersonal, organizational and management skills
• The position holder must be a result orientated leader who can manage and satisfy multiple, donor and other stakeholder demands.
• Excellent understanding of Sponsorship business processes
• Demonstrated training, facilitation, mobilization and coordination skills at both community and organization level
• Excellent communication, Networking and advocacy skills
• Minimum 3 years of experience managing Child Sponsorship operations
• Experience in managing sponsorship systems
• Above average knowledge and experience in videography and photography.
• Experience in working with and training local partners.
• Understanding of a systems approach to child protection programming
• Experience in implementing faith and development models and working with the church leaders
• Demonstrate skills for relating and working with children.
• Computer proficiency
• Valid motorbike riding license