Duties and Responsibility

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and staff in operations and divide responsibilities to ensure performance.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Ensure all bills are paid on time.
• Assist Managing Director to run daily business operations.
• Assist the Administration Officer in the running of the office by providing support in the managing of office space, maintaining service contracts, and managing office equipment;
• Support the Administration Officer in implementing office administrative procedures and policies at the company;
• Manage the switchboard services and maintaining the private automatic branch exchange (PABX) system
• Managing incoming mail and parcels by maintaining a mail log and by distributing/filing all incoming mail.
• Maintaining the tidiness and neatness of the front office and maintaining a safe and clean reception area

Minimum Requirement

• Diploma in Secretarial Studies, Office Management and Administration / or any other related field from a recognized institution
• Must have at least three (2) years proven work experience in a fast-paced environment
• Should be computer literate and familiar with MS Office packages
• Key competencies
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills

Responsibilities

• Assumes the site team leadership and responsibility for the project once a signed fit-out contract is in place and works closely with the fundis during fit-out.
• Meet and deliver projects within the specified time, without wastage, whilst maintaining a high standard of work that will result in repeat business from our strong customer base.
• Quality Control: Verifying the quality of work on site and instructing workers to remedy any defects that may occur.
• Preparing and presenting site inductions, safety briefings and toolbox meetings.
• Taking and recording accurate site measurements as and when required.
• Maintaining health and safety compliance on site in accordance with the company’s standards
• Record keeping: Report daily on-site progress and to the Project Manager, record and submit the weekly report (materials, projected work/tasks).
• Identify, communicate, and coordinate site casual laborers and specialized skilled workers for specific tasks on site in consultation with the Project Manager.
• Oversee use of all materials, tools and equipment on site as executed by the site clerk to the appointed sub-contractors or skilled laborers.
• Control debris disposal on site and regularly inform the PM on debris disposal status.
• Obtain information on materials required from skilled workers regularly and delegates the duty of compiling a material list and submitting it to the PM every Friday. Following up on the materials received the following week.
• Ensure all drawings, design instructions, site rules and regulations are adhered to by the site team.
• Liaison between the SC, skilled workers, helpers, and Service Contractors’ workers during the fit-out phase.
• Handle emergencies appropriately according to established procedures; prepare and file accident reports. Reporting the same immediately to the OM.

Qualifications

• Degree / Diploma in architecture, interior design, construction project management or a related field
• 3 – 5 years’ experience as a Site Manager in an Aluminum & Construction glass company.
• Possess business etiquette with a strong work ethic, high level of honesty/integrity, results oriented, ability to deliver under pressure
• Strong attention and eye to detail
• Good planning and coordination skills and excellent interpersonal skills

Qualifications, Skills and Ability Requirements

• An undergraduate degree from a recognized university
• An appropriate qualification/ training in sales and marketing
• Work experience in the financial services sector e.g. bank, insurance companies, fund manager, stock brokers etc. would be an advantage
• Proven experience and success in selling financial services products: experience of selling unit trust investment products would also be an added advantage
• A good working knowledge of financial markets and financial products
• A high sales drive and a strong will to succeed
• Confident, articulate and with strong communication skills
• Results oriented with ability to work under strict deadlines and meet sales targets
• Well groomed, presentable and strong interpersonal skills
• Highly networked and adept at connecting with people, and with good experience of the Business environment of the preferred region.
• Ability to thrive in a high-pressure, fast-paced environment with minimum supervision