Summary
Date Posted: Monday, June 13, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Transport Officer

Key duties & responsibilities for the role include:
Programme Operations
• Provide or coordinate training for vehicle security skills to those using Mary’s Meals vehicles and motorbikes, orienting MM’s Drivers on responsible vehicle handling and usage skills.
• Enforce the use of the MMI Fleet Manual, SOPs, and local driving laws
• Train driving staff on key vehicle processes and procedures. Test drivers and authorize the usage of vehicles.
• Control vehicle keys, ID tags, and fuel cards
• Ensure that all vehicles are clean always inspecting them before and after journeys and signing out to staff. Complete DVIRs as required.
• Ensure all fuel and maintenance transactions are traceable and documented.
• Report all vehicle related accidents per MM Accident Reporting SOP. Prepare claim forms for insurer and follow-up on claims reporting.
• Prepare fuel orders and reconcile all fuel transactions at least monthly.
• Request, approve, and record maintenance/job cards.
• Update and manage vehicle assignments/allocation
• Sign vehicles in and out and ensure all journeys are documented.
• Manage contracts for all service providers in transport and related operation functions.
• Continuously liaise with other departments on their transportation needs.
• Organize transportation for all visitors, including transport to and from the airport, MM Offices, schools, etc.
• Schedule routine maintenance for vehicles per manufacturer guidelines, responding promptly to urgent maintenance request by staff.
• Inspect all vehicles post-service to ensure they have been serviced according to manufacturer’s recommendations.
• Ensure required documents (e.g., insurance, COF, etc.) are displayed appropriately on all vehicles, and are retrievable by the driver/MM.
Fleet Management and Compliance
• Oversee the correct installation of Fleet Management System (FMS) hardware and setup
• Perform routine checks on the FMS ensuring optimal functionality. Work with service provider to carry out repairs.
• Prepare detailed tracking and usage reports of the MM fleet
• Set-up/manage vehicle alerts (e.g., overspeed) and report information
• Investigate all vehicle alerts in-line with MM policies.
• Add/remove vehicle and driver data as required ensuring FMS is updated
• Utilize FMS reminders to schedule routine activities (e.g., vehicle service)
• Timely enter accurate data into the FMS as required by the Fleet Manual
• Review and correct exceptions reports, investigating all abnormal fleet data
• Use FMS data to recommend strategic decisions (e.g., vehicle disposal) Reporting
• Prepare monthly reports on vehicle usage, fuel consumption for each vehicle and mechanical equipment, investigating and providing variance explanations
• Compile compliance report on vehicles such as insurance, registration and driving licence validity for users
• Highlight, manage and timely escalation of all matters relating to security, risk and optimal performance

Qualifications, skills, and experience
Essential
• A degree in a related field, or a relevant subject or equivalent level of professional experience
• Previous experience of fleet management and driving duties.
• Advanced and well-developed inter-personal skills, with solid track record in persuading and influencing others
• Fluent written and spoken English and ability to communicate well across all levels
• Able to work well with people of different cultures and nationalities
• Excellent Microsoft Office skills, particularly Word and Excel
• Ability takes a flexible approach to managing and prioritising a high workload and multiple tasks in a fast-paced environment with tight deadlines.
• Excellent attention to detail
• Background or basic understanding of vehicle mechanics, 4x4s, and motorbikes
• Clean driving license

Desirable
• Understanding of the principles of international development
• Understanding of the place of school feeding in relief and development.
• Familiarity with using fleet management systems

Job Experience: No Requirements

Work Hours: 8

Job application procedure
Applications stating expected salary and CV (including contacts for three referees) should be e-mailed to jobs.kenya@marysmeals.org  indicating the position title and applicant’s name in the subject line.
All attached files should be saved under the applicant’s name.
Deadline for receipt of applications is Thursday, 30th June 2022 at 16:30 hours.
Only the shortlisted candidates will be contacted via official Mary’s Meals email address.
Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process.
We are committed to equal employment opportunity regardless of race, colour, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression.
We are proud to be an equal opportunity employer.

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