Summary
Date Posted: Friday, August 05, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Duties/Responsibilities
• Manage the Unit leader’s office and respond to queries in their absence;
• Manage meetings of the Unit, including preparing documentation and taking minutes, and
• ensuring timely sharing of meeting notes;
• Identify action points during meetings and follow up with the concerned parties to ensure
• accomplishment;
• Maintain an effective record and filing system for contracts, project activities,
• correspondences and documents for quick and easy reference;
• Manage conference and workshop logistics by preparing draft budgets, making travel and
• hotel bookings, sending invitations, preparing workshop materials and arranging for per
• diems and other reimbursements;
• Maintain grant reporting requirements and schedules in the Project Management System
• (PMS) and follow-up on project reports to ensure submission by due dates;
• Assist in proposal development process taking responsibility for administrative sections
• of proposal developed, ensuring all application requirements are met;
• Schedule appointments for the Unit leader and other members of the team as necessary;
• Assist course facilitators in preparing training materials including PowerPoint
• presentations; and
• Provide support in basic data analysis, report preparation including formatting of reports
• in accordance with specified templates, and sharing of the reports.

Qualifications, Skills, and Experience
• Diploma in Education, Business Administration or related field.
• At least 3 years of relevant post-qualification experience in a busy office environment,
• preferably in an education or research institution engaged in capacity building as one of
• its mandate.
• Proficiency in MS Office suite.
• Ability to work with information that is both sensitive and confidential in nature.
• Good planning, financial and organizational skills.
• Excellent communication and interpersonal skills.
• Desirable
• Detail oriented, discreet, tactful, courteous.
• Ability to assess priorities and manage competing demands with minimum supervision.
• Experience working in a multidisciplinary and multicultural environment.
• Initiative and innovation in assessing situations, troubleshooting, conflict resolution, and
teambuilding.

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure

This position is classified under Nationally Recruited Positions (NRP), Grade VI in our scales.
Interested candidates are encouraged to apply through our recruitment portal
https://aphrc.org/vacancies/applicant  by August 19, 2022. Only short listed candidates will be contacted;
shortlisted candidates will be required to have a Police Clearance Certificate. Cover letters should
be addressed to:

The Human Resources Officer
African Population and Health Research Center, Inc
APHRC Campus, Manga Close, off Kirawa Road, Kitisuru
P. O. Box 10787-GPO, Nairobi

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