INVITATION TO TENDER

NATIONAL CEREALS AND PRODUCE BOARD

NCPB/RT/P.P BAGS/17/2022-2023 FOR SUPPLY AND DELIVERY OF BRANDED POLYPROPYLENE BAGS

1. The National Cereals and Produce Board invites sealed tenders for the supply and delivery of Branded Polypropylene bags. This is a restricted tender and only qualified and invited firms shall be engaged.

2. Qualified and interested tenderers may obtain further information and inspect the Tender Documents at the office of the Head of Procurement Services during normal working hours, between 9.00 am and 3.00 pm.

3. A complete set of tender documents may be purchased or obtained by interested tenders upon payment of nonrefundable fees of Kshs. 1,000.00 (One thousand shillings) per set via Mpesa at the cash office of National Cereals and Produce Board in Head Office.

4. Prospective bidders may also download the tender document from NCPB’s website (www.ncpb.co.ke) or PPRA supplier portal (www.tenders.go.ke) free of charge.

5. Bidders who download the tender document are advised to sign a tender register at the NCPB Head Office, Procurement Services Department OR send their detailed address using the Email: supplies@ncpb.co.ke or ncpbsupplies@gmail.com before the tender closing date, to facilitate any further clarification or addendum.

6. The Tenderer shall chronologically serialize all pages of the tender documents submitted.

7. Submission of Tender documents Completed envelope tender document should be submitted in a sealed envelope clearly marked in Bold Letters: “NCPB/RT/P.P BAGS/17/2022-2023 FOR SUPPLY AND DELIVERY OF BRANDED POLYPROPYLENE BAGS” Addressed to:-

THE MANAGING DIRECTOR,

NATIONAL CEREALS AND PRODUCE BOARD,

NYUMBA YA NAFAKA,

MACHAKOS/ENTERPRISE ROADS, INDUSTRIAL AREA,

P.O BOX 30586,

NAIROBI.

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and physically deposited in the tender box situated at Nafaka House, Ground Floor, by the Reception Area, so as to be received on or before 25TH JANUARY, 2022 at 12.00 noon. Electronic Tenders will not be permitted /accepted.

8. Tenders will be opened immediately after the deadline date and time specified above or any deadline date and time specified later. Tenders will be publicly opened in the presence of the Tenderers' designated representatives who choose to attend at the address above. Late tenders will be rejected.

9. Prices Offered Price should be inclusive of all taxes, duties, levies and delivery costs to the NCPB premises and shall remain valid for One hundred and twenty (120) days from the closing date of the tender.

10.Opening of submitted Tenders Tenders will be opened promptly thereafter at 12:00 noon on 25th January, 2023 in the presence of the Tenderer’s or their representatives who choose to attend in NCPB Gilfillan Hall Machakos/Enterprise Roads, Industrial Area, Nairobi.

11.Bidders are advised to send details of ONE representative in advance to enable NCPB organize for required protocols in compliance with MOH guidelines on Covid19.

NOTES TO TENDERERS

Valid Tax Compliance Certificate shall be one issued by the relevant tax authorities and valid for at least up to the tender closing date.

All registered Tenderers must provide a valid Tax Compliance Certificate.

A. Address for Submission of Tenders.

National Cereals & Produce Board

Postal Address 30586 – 00100, NAIROBI

Physical address for hand Courier Delivery to a Tender Box at the reception area of NYUMBA YA NAFAKA in Industrial Area along Enterprise/Machakos Roads, or at the office of Head of Procurement Services, ground floor, door no. G.48 for bulk documents.

B. Address for Opening of Tenders.

National Cereals & Produce Board

National Cereals and Produce Board, Head Office (NYUMBA YA NAFAKA) in Industrial Area along Enterprises / Machakos Roads At Gilfillian hall