Summary
Date Posted: Monday, July 04, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Key Responsibilities:
20% Procurement Execution
• Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event, update the PR with actual supplier record and release PR for approval.
• Follow WVK and donor Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.
• Manage PRs and PO Change requests coordinating with Requesters, Budget Owners and Suppliers.
• Advise and seek approval of internal customers of modifications from original requests.
• Ensure safe delivery and receipt of ordered materials
• Monitor and manage contract with the various suppliers as appropriate for the assigned commodities.
• Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process.
• Facilitate Procurement and Evaluation Committee meetings and ensure that proper documentation is maintained.
• Timely and quality delivery.

10% Planning
• Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.
• Identify alternative supply sources for materials / services not under contract
• Assist in the development and tracking of procurement plans for the project to ensure that the set targets are met.
• Provide guidance on user specifications for goods and services
• Timely procurement of good and services

10% Strategic Sourcing
• Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines for the assigned categories.
• Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.
• Lead negotiations for the assigned Categories.
• Supervise the Sourcing events and Assistance work relating to sourcing.
• Business efficiencies achieved

10% Supplier contact relationship and management
• Accurately complete the master data management form (or contract/supplier register)
• Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.
• Ensure that contractual conditions and performance indicators are understood by the suppliers.
• Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.
• Identify & resolve or escalate contract-related issues both internally and externally.
• Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.
• WV uses Standard / vetted contracts and managed, maintaining healthy supplier relationship

10% Data Management and analysis
• Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated
• Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management
• Prepare summary report of supplier bid responses for Procurement Committee award decision meetings
• Track and analyze procurement performance and savings for the project against established target levels
• Operational Data is collected, analyzed, interpreted and well managed meeting the SCM Targets.

10% Process, Procedure and Policy
• Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.
• Advice management regarding any challenge / risks / impractical guidelines.
• Collect internal and external customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change
• Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.
• continuous improvement culture is embedded

10% Control & Compliance
• Conduct supplier pre-qualification for all new-suppliers and maintain records.
• Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks
• Maintain proper filing and record keeping as per the guidelines set by the management.
• Coordinate with Requesters to close out open POs in a timely manner.
• Implementation of agreed audit recommendations in the procurement process as per the guidance given by the supervisor.
• Periodically monitor the progress on implementation of recommendations to sub grantee and partners and update the management of all parties.
• Tracking of project contracts to ensure that all are current , active or closed out
• All Risks emanating from procurement are mitigated

10% Training and capacity building
• Coordinate, participate in, and/or train project staff on WVI Procurement Policies, Processes, and Systems
• Conduct Partners' / Sub-Grantees' capacity assessment and capacity building plans as per set framework / guidelines.
• Train the Partners / Sub-Grantees based on the approved capacity building plan, coordinate with internal stakeholders to monitor progress and submit progress reports to the management.

5% Innovation
• Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor.
• Propose innovative ideas that contribute to efficiency and effectiveness of processes and procedures.
• Quality data is available for decision making

5% Others
• Participate in committee & Task forces as assigned.
• Any other duty that may be assigned by the supervisor or designee
• Team work is enhanced

Qualification, Knowledge and Skills for the role
• University degree in Business Administration, Procurement or any related field
• Post graduate qualification in Purchasing and Supplies Management CIPS Level 6
• At least 5 years' experience in Procurement or Supply Chain 4 of which must have been procurement for USG Funded projects.
• High professional ethics and integrity Good interpersonal and organizing skills Strong communication skills.
• Computer literate with excellent working knowledge in MS Office. Experience in working with Enterprise Resource Platform (ERP’s)
• A registered member of a relevant professional body (Kenya Institute of Supplies Management (KISM) or Chartered Institute of Purchasing Supplies).
• Must be a committed Christian, able to stand above denominational diversities
• Experience working in the INGO is an added advantage


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Method of Application
• Click HERE to apply

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