Supply Chain Assistant (Asset Management) job at International Organization for Migration
777 Days Ago
Linkedid Twitter Share on facebook

Vacancy title:
Supply Chain Assistant (Asset Management)

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Transportation, Distribution, and Logistics ]

Jobs at:

International Organization for Migration

Deadline of this Job:
17 October 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Thursday, October 06, 2022 , Base Salary: Not Disclosed

Similar Jobs in Kenya
Learn more about International Organization for Migration
International Organization for Migration jobs in Kenya

JOB DETAILS:
Vacancy Number: IOMRONBO/SVN/013/2022

Core Functions / Responsibilities:

In particular he/she will:
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
• Maintain a fixed assets registry, ensure that it is updated on a regular basis and record all relevant information in relation to the use and return of any fixed asset borrowed by staff.
• Follow up on the appropriate storage, security, and maintenance of all fixed assets.
• This may require coordination with relevant technical staff for repairs and upkeep of fixed assets.
• Conduct quarter monitoring of assets in the IOM Mission and prepare and submit report to supervisor.
• Keep and update an Inventory list and tracking database of all IOM assets in the mission setup/streamline procedures to manage and safeguard all IOM assets/supplies in the mission. Take care of disposal of assets according to IOM Procedures.
• Maintain asset inventory records and regularly update inventory database. Register assets received through procurement or donation and affix inventory tags on each asset.
• Ensure that all IOM assets in the mission are insured at all times through a reputable Insurance Company under the best terms and conditions. Follow up on any claims that may arise.
• Label all assets in the mission with SAP Asset Codes which are according to the rules and regulations set by IOM FMRP IN267 Assets and Leases.
• Perform quality control of assets received and delivered to intended locations in accordance with the specifications and samples provided.
• Ensure that assets are in good condition and right quantities correspond to the packing list received and quantities requested.
• Draft and share assets inventory record reports on a weekly and monthly basis.
• Perform such other duties as may be assigned.

Required Qualifications and Experience
Education

• University degree in Business Administration, Procurement and Supply, Management or a related field from an accredited academic institution, with two year of relevant professional experience; or, Completed High School/Secondary education with four years of relevant professional experience.
• Specialized training on Warehousing and Logistics is an advantage.

Experience
• A minimum of two years of progressively responsible professional experience in procurement, administrative services or related area is required.
• At least two years of professional experience in procurement, contract management, or a related area, within the UN common system or in an international public organization, is desirable.
• Experience working with an ERP system in the area of purchasing and/or supply chain is desirable.
• A professional certification by an internationally recognized procurement certification authority such as CIPS (level 2 certificate or equivalent) is desirable.
• Proficiency in SAP, MS Office applications such as Word and Excel; knowledge of other applications such as, PowerPoint and Visio will be helpful.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints, accurate and detail oriented.
• Team player; ability to work effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds.

Skills
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Ability to meet deadlines and work under pressure.
• Personal commitment, efficiency, flexibility, drive for results.

Languages
• Required: Fluency in English and Kiswahili is required. Working knowledge of French or any other UN Official language is advantageous.

Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Work Hours: 8


Experience in Months: 24

Level of Education:
Bachelor Degree

Job application procedure

Interested candidates should submit CV and a cover letter indicating the Special VacancyNotice Number (SVN No.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to: ronairobihrdrec@iom.int  Closing Date: 17 October 2022


All Jobs

QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Logistics/ Transportation/ Procurement jobs in Kenya
Job Type: Full-time
Deadline of this Job: 17 October 2022  
Duty Station: Nairobi
Posted: 06-10-2022
No of Jobs: 1
Start Publishing: 06-10-2022
Stop Publishing (Put date of 2030): 06-10-2065
Apply Now
Notification Board

Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.