Summary
Date Posted: Monday, May 16, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Supervisor – Executive Secretary

Job Summary
To perform diversified high level administrative and secretarial support functions.

Roles and Responsibilities
• Perform administrative tasks including drafting and proof reading letters, memos, reports, and other documents.
• Receive incoming communication or memos on behalf of senior staff, review content, determine importance, and summarize and/or distribute contents to appropriate staff.
• Manage multiple or complex calendars for meetings, appointments, travel and other official commitments.
• Make travel and accommodation arrangements for executives.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Professionally facilitate guests and/or clients.
• Performs office tasks including office management, maintaining records, ordering supplies etc.
• Performs other related duties as assigned.

Education requirements
• Bachelor’s degree in Business Administration or related disciplines from a recognized university.
• Training in computer and/or office administration will be an added advantage.

Related Job Experience
• At least 4 years’ experience in executive secretary and/or related role.
• Must be proficient in Ms Office with excellent typing skills.

Competencies Required
• Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence.
• Excellent time management and organization skills, especially the ability to prioritize and multitask
• Effective and professional communication abilities, including being able to communicate with all levels of employees and clients or guests.
• Ability to work flexibly and independently, set priorities, work simultaneously on numerous tasks, use good judgement and initiative, and meet/exceed deadlines.
• Proficiency with computer systems, including experience with office management systems and Microsoft Office suite.

Person Specifications
• Proactive and results oriented individual.
• Must be a person of integrity.
• Resilient, focused and able to work under pressure.
• Motivated, dynamic and dedicated team player.
• Able to type minimum of 50 words per minute.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Use the link(s) below to apply on company website.
• Supervisor – Executive Secretary 

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