Summary
Date Posted: Tuesday, December 06, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Responsibilities
This position is located in the Environmental Governance and Conventions Branch at UNEP Headquarters in Nairobi, Kenya. The incumbent will report directly to the Chief of Branch and will be responsible for the following duties:
• Provides substantive support to the Chief of Branch in multiple administrative tasks such as scheduling of meetings, information management, communication and correspondence. Maintains regular contacts with the counterparts in the secretariats of the Multilateral Environmental Agreements:
• Serves as human resource focal point for the branch. Provides input and support to relevant corporate level requests from the Law Division Director and the Executive Office of UNEP.
• Provides secretariat services to monthly branch meetings and committees, ad hoc tasks forces, etc.; drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; monitors follow-up actions.
• Independently provides full range of programme/project management and implementation assistance at all phases of the programmes and projects in the Environmental Governance and Conventions Branch:
• In support of the Chief of Branch, monitors implementation of projects and activities of the branch to ensure work is proceeding according to established plans. Prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.
• Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by the project managers. Participates in the deep dives of the projects and updates information in the PIMS and corporate dash boards in collaboration with the project managers.
• Assists in budget planning for the projects. Monitors budgetary commitments prepares periodic budget revisions and ensures appropriate resource allocations; evaluates trends of financial implementation and makes necessary recommendations to the Chief of Branch.
• Drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence for the support of the project managers. In collaboration with the project managers, establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programmes/project activities.
• Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation. Provides guidance and training to new/junior staff.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Organizes international meetings and workshops:
• Plans and coordinates logistical arrangements including coordination of support functions for the meetings with other Programme Assistants in the branch and the Division.
• Drafts budget estimates for the meetings/workshops and follows-up the expenditures. Integrates gender perspective in preparation of meetings by looking at the geographical representation of women and men as beneficiaries.
• May undertake mission in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities or international meetings.
• Performs other related duties as assigned.

Competencies
• PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
• Completion of high school diploma or equivalent is required.
• Supplementary training in project management or other relevant field is desirable.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience
• A minimum of ten (10) years of experience in programme or project administration, technical cooperation or related area is required.
• Experience In Using Enterprise Resource Planning Systems Is Required.
• Experience in organizing international workshops and meetings is required.
• One (1) year or more of experience in data analytics or related area is desirable.


Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure

Interested and qualified? Click Here To Apply


All Jobs

QUICK ALERT SUBSCRIPTION