Summary
Date Posted: Thursday, March 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
LVCT Health is an established Kenyan NGO that is renowned for the implementation of health programs at scale in Kenya. Through its vision of Healthy Empowered Communities, LVCT
Health is a leader in designing and implementing innovative HIV prevention and treatment approaches, sexual and reproductive sexual and gender-based violence programs reaching the most vulnerable populations. The organization works with the government and other stakeholders at national and county levels.
The USAID Stawisha Pwani is a 5-year program funded by the President’s Emergency Plan for
AIDS Relief (PEPFAR) through the US Agency for International Development (USAID) to increase the use of quality country-led health services in four Coastal counties of Kilifi, Kwale, Mombasa and Taita Taveta. The aim of the program is to strengthen county health systems with a focus on
HIV Prevention & Treatment, Family Planning, Reproductive, Maternal, Child and Adolescent
Health (FP/ RMNCAH), and Nutrition. The program will support the four-county governments toward sustainability in quality and systems of health services. The program objectives are:
• Increased demand for and access to quality HIV prevention services.
• Increased demand for and access to quality HIV treatment services.
• Use of quality FP, Reproductive, Maternal, Newborn, Child & Adolescent Health and
• Nutrition Services (FP/RMNCAH)
• Strengthened capacity of county health systems, local partners, and communities to deliver quality health services.
LVCT health seeks to fill in the following position: -
Position: Senior Procurement Officer (Spro/Lvct/02/2022)
Reporting To: Chief of Party
Location: Coast Region

Job Purpose
To facilitate the acquisition and supply of goods, services, and works, at optimum cost-effective levels in a thoroughly documented, compliant, expeditious, and effective manner

Key Responsibilities
Procurement / Compliance
• Ensure that procurement of goods, services, and works are done in compliance and within the stipulated policies and guidelines, that LVCT Health will get value for money by ensuring that negotiation opportunities are optimized and documented.
• Ensure that LVCT Health is committed procedurally. Purchase orders must be issued before the goods are delivered.
• Ensure that only prequalified suppliers are the primary source of quotes.
• Prepare weekly procurement status reports in the prescribed template.
• Vendor Relationship Management
• Ensure use of the Preferred vendor list, fair distribution of business and deliberately ensuring that the suppliers are treated with due respect, complaints, and compliments are handled professionally while in all engagements, LVCT Health interests and image/brand are put ahead of everything else.
• Develop, manage and maintain an arm’s length relationship with vendors at all levels; will ensure that LVCT Health suppliers for goods & services fulfill their obligations in a timely manner, are paid on a timely basis, and that any disputes arising are managed in a professional, procedural and consultative manner.
• Negotiate with vendors to facilitate LVCT Health compliance with USG regulations on non- payment of VAT; will vigorously pursue outstanding VAT exemption claims, reimbursement checks from vendors.
• Documentation
• Prepare and review supplier evaluations/bids analysis, requests for awards, purchase orders, contracts for services, and other procurement documents, ensuring strict adherence to applicable procedures, accuracy, and completeness of procurement supporting documents.
• Generate and disseminate complete, accurate, and relevant monthly procurementreports on user-friendly, standardized templates to support project management decision-making.
• Ensure that all procurement documents are filed, secured, and stored whether electronic or hand copies.
• Invoicing
• Ensure that LVCT Health is continually invoiced for all the procedural commitments that have been made. Variations must be resolved with the suppliers’ way before thesubmission of invoices to the Finance Department.
• Ensure that tracking of PO is done monthly without fail and follow up and follow through with supplies is done for outstanding bills.
• Risk Management
• Identification of risks related to procurement recommend mitigating solutions to the
• Operations Director.
• Innovation
• Ensure continuous innovations, adoption of best practices, and regular reviews of
• Procurement processes, for optimal efficiency.
• Prepare invoices that have been received in the department weekly for settlement.
• Qualification, Skills, and Experience
• Bachelor’s degree in Purchasing/Supplies. Diploma holders may be considered with the requisite experience.
• Minimum of three years working experience in a similar role.
• Excellent verbal and written communication skills.
• Proficiency in the use of MS office applications.
• Must be a strong team player.
• Person of high integrity.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified candidates are invited to submit their applications and CV along with a cover letter expressing interest and indicating Salary history and expectations to
recruitment@lvcthealth.org.
The closing date is March 23, 2022. Only shortlisted candidates will be contacted.
LVCT Health is an equal opportunity employer. Please visit our website www.lvcthealth.org for more information about the organization
LVCT Health DOES NOT CHARGE any fee whatsoever in any part of the recruitment process
LVCT Health is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, stigma and discrimination of individuals of various diversity, lack of integrity, and financial misconduct. LVCT Health expects all staff and volunteers to share this commitment. Failure to adhere will result in disciplinary action

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