Summary
Date Posted: Tuesday, April 30 2024, Base Salary: Not Disclosed

JOB DETAILS:

Job Description
• Processing procurement of assigned tenders/quotations for goods, works, and services in compliance with the Public Procurement laws and regulations.
• Carrying out evaluation of tenders and provision of professional guidance when required.
• Participating in contract management and monitoring through contract implementation teams.
• Preparing tender documents for Open Tender, Restricted tender, expressions of interest, and supervising the distribution of the tender documents to interested or invited bidders.
• Assisting in follow-ups for contracts preparation to ensure they are expedited for timely performance of contracts.
• Ensuring safe filing and custodianship of tender documents for respective tenders, including but not limited to Purchase Requisition, specifications, approval memo, tender document, evaluation reports, approvals, copy of contract/LPO/LSO, progress report of contract implementation, Inspection and Acceptance Certificate, and Completion report.
• Releasing bid Bonds of various Bidders from all Evaluated Tenders.
• Participating in the registration and pre-qualification of suppliers.
• Participating in carrying out periodic stock-taking, inventory, and stock control, verifying and approving stock ledger reconciliation reports, monitoring stock levels, and making recommendations.
• Providing secretariat services during tender evaluation, inspection, disposal, and stock take activities.
• Ensuring compliance with reorder levels for various stock items.
• Preparing periodic reports for all contracts awarded.
• Participating and providing information for internal and external audits matters.
• Participating in implementing and monitoring quality systems and risk management.
• Performing any other functions stipulated in the PPADA 2015, attendant Procurement Regulations, relevant donor-funded procurement Regulations, and any other amendments or Circulars as may be issued by the Government from time to time.
• Performing any other duties as may be assigned by the Manager Procurement.

Personal Specifications
• Four (4) years’ work experience as a Procurement Officer I or its equivalent from a comparable organization.
• Bachelor’s degree in any of the following disciplines: Procurement Management, Supply Chain Management, Commerce, Business Administration, Economics, Social Sciences, or equivalent qualification from a recognized institution.
• Diploma in Procurement or Supply Chain Management or equivalent qualification from a recognized institution.
• Hold a valid practicing License for supply chain management from the Kenya Institute of Supplies Management (KISM).
• Registration with the Kenya Institute of Supplies Management (KISM) or equivalent professional body and in good standing.
• Certificate in supervisory skills course lasting not less than two (2) weeks from a recognized institution.
• Shown merit and ability as reflected in work performance and results.
• Proficiency in computer applications.


Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure

Interested candidates are required to submit their application letters quoting the job reference number on the envelope & application letter and attaching copies of certificates, testimonials and a detailed CV with full contact details of three professional referees to the address below. The applications should be received not later than 14th May 2024.

Kenya Civil Aviation Authority is an equal opportunity employer. Female candidates and persons with disabilities (PWDs) are encouraged to apply. Persons with disabilities are required to attach a copy of a valid NCPWD membership card.

The Director General
Kenya Civil Aviation Authority
Aviation House - JKIA
P. O. Box 30163 – 00100
NAIROBI

Note that only shortlisted candidates will be contacted while successful candidates will be expected to meet the requirements of Chapter 6 of the Constitution.



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