Summary
Date Posted: Tuesday, June 28, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Senior Officer - Project Operations
Reporting to the HOD- Network Planning and Design Dept, the position holder will provide secretarial support to the HOD- Network planning and Design’s office and general administrative support to Network Planning and Design Dept.

Job Responsibilities
• Financial Management
• Departmental opex forecasting, management & reporting
• Petty cash management
• Departmental Capex management
• Project Management & Operations Support
• Schedule & organize project meetings in liaison with all project team members
• Track various tasks assigned in project meetings as directed by project manager or project officer.
• Set up and maintain Purchase Requisitions/Purchase Orders status tracking spreadsheet
• Follow up project documentation sign off and circulations
• Track & follow up in liaison with all stakeholders, of all project related orders from RFQ to PO, through to receipting and give a weekly reporting including project
• Set up and maintain a filing system for project documentation - both soft and hard copy versions
• Events Management
• Arranging offsite departmental meetings at reasonable intervals (in consultation with HoD and funds allowing) as well as divisional ones in consultation with the other Technology departments
• Venue to be within a reasonable distance from the office
• Logistics to be completed long before the due date
• 100% attendance
• General Administration & Coordination of Departmental Resources
• Meetings scheduling
• Proper utilization of company resources
• Travel management of departmental staff
• Fleet Management & Drivers support
• Departmental fleet management including servicing and maintenance
• Set-up and maintenance of PRs/POs vehicles maintenance tracking spreadsheet
• Qualifications - External
• Degree in secretarial or a Diploma in Secretarial / Office Administration.
• At least 2 yrs. experience as a senior Personal Assistant to a Head of Department in a blue-chip company preferably in a commercial environment.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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