Summary
Date Posted: Wednesday, March 23, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Senior Assistant, Office Administrator

Duties and Responsibilities
Specifically, duties and responsibilities will entail:
• Co-ordinating the general administration of the Deputy Director’s office;
• Managing the Chief Deputy Director’s diary;
• Coordinating appointments and travel itineraries for the Deputy Director’s;
• Attending to visitors/clients;
• Handling telephone calls;
• Coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents including classified materials;
• Maintaining an up-to-date filing system in the office;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence;
• Managing office protocol and etiquette;
• Supervising office cleanliness;
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned

Requirements for Appointment
For appointment to this grade, an officer must have:
• Kenya Certificate of Secondary Education with a Grade of D+ and above;
• Certificate in Office Administration, Records Management, Office Management or any related Diploma from recognized institution.
• Certificate of good conduct from Kenya Police Service.

Person Specifications
• At least four (4) years relevant experience:
• Diploma in Secretarial Studies from Kenya National Examinations Council;
OR
• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
• Shorthand III (minimum 110 wpm)
• Typewriting III (50 Wpm)/computerized Document processing III;
• Business English III/Communication II Commerce II;
• Office practice II
• Office Management III/Office Administration and Management III Secretarial Duties II;
• Certificate in Computer Application from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.

Interested Candidates
• Application Letter;
• Copies of academic certificates and testimonials;
• A copy of the National Identity Card or Valid Passport;
• Updated Curriculum Vitae (CV) detailing current position, qualifications, working experience, current and expected salary, a working email and Daytime telephone number;
• Indicate the Position applied for on the Envelope.

OTHER KEY REQUIREMENTS
• Kenya Revenue Authority (Tax Compliance Certificate);
• Higher Education Loans Board (HELB Clearance Certificate);
• Criminal Investigations Department (Certificate of Good Conduct);
• An approved Credit Reference Bureau (CRB Report);
• Ethics and Anticorruption Commission (Dully filled and completed first schedule (s.13) and self-declaration form stamped by the EACC.

Work Hours: 8

Experience in Months: 48

Level of Education: Associate Degree

Job application procedure
Applications must be delivered in hard copy to the registered mail via the address below to be received by 11th April 2022 at 5:00pm.
Ag. DIRECTOR GENERAL
The Nairobi Metropolitan Area Transport Authority
P.O Box 30117, 00100
NAIROBI

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