Vacancy title:
Secretary (2 Posts)

[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]

Jobs at:
The Kiambu National Polytechnic

Deadline of this Job:
Monday, April 28 2025

Duty Station:
Kiambu | Kiambu | Kenya

Summary
Date Posted: Thursday, April 17 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Secretary (2 Posts)

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience2 years
• LocationKiambu
• Job FieldAdministration / Secretarial 

Advert No. HR/03/2025 -SECRETARY (2 POSTS)

Minimum Requirements

• Typewriting II (40 w.p.m.)/ Computerized Document Processing II
• Shorthand II (80 w.p.m.) or Audio typing II
• Business English I/Communications I
• Office Practice II
• Secretarial Duties II
• Commerce II
• A certificate in Computer Applications from a recognized institution.
• At least two years’ experience in a similar position.
• Good Good Communication skills, Interpersonal skills, Organizational skills, Report writing and
• Time Management Skills.

Duties and responsibilities:

• Type from draft and manuscripts as required to ensure timely communication of information
• Handle incoming and outgoing telephone calls to ensure timely communication passed on to the relevant office
• Operate office equipment in printing and photocopying documents to provide administrative assistance to the institution
• Prepare responses to simple routine correspondences in a timely manner
• Assist the head of department in preparation of presentations materials and other documentations for internal and external circulation
• Organize administration records and correspondences to ensure easy accessibility to the documentation/ information whenever required
• Classify documents and materials to ensure security and confidentiality of office records
• Receive and attend to visitors and clients in a professional and courteous manner and direct them to the respective offices
• Monitor cleanliness of the office and ensure that the office is well-managed to promote a good working environment
• Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

Job application procedure

NB: PLEASE NOTE THAT THE POSITIONS OF MECHANICAL AND PLUMBING TECHNICIAN HAVE BEEN WITHDRAWN FROM THE ADVERT. THEY ARE THEREFORE NOT ELIGIBLE FOR APPLICATION.

For detailed Job Description and Job Specification (requirements) log in to our website: www.kiambupoly.ac.ke

Application process: send your current CV, Academic and Professional Certificates including KCSE and Testimonials to: Chief Principal, Po. Box 414-00900, Kiambu, on or before C.O.B Monday 28th April, 2025 in a brown, A4 envelope clearly sealed and with the advert reference number clearly indicated.

DELIVERY MODE: Hand delivery, Post Office or Courier. All applications MUST be received at the Chief Principals office and recorded in the provided book,

We shall not be responsible for loss of hand delivered documents not registered in the provided book.

Only shortlisted candidates will be contacted.

KINAP is an equal opportunity employer; women, youth and people with disabilities are encouraged to apply.

The Chief Principal
Kiambu National Polytechnic
P.O. Box 414-00900,
KIAMBU

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