Roving Secretary (Administrative Assistant) job at Embassy of The United States
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1075 Days Ago
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Vacancy title:
Roving Secretary (Administrative Assistant)

[ Type: FULL TIME , Industry: Public Administration, and Government , Category: Admin & Office ]

Jobs at:

Embassy of The United States

Deadline of this Job:
12 May 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Sunday, May 08, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:
Roving Secretary (Administrative Assistant) - USEFMs Only

JOB KNOWLEDGE:
Incumbent will need to have a broad knowledge of the Embassy, including all Agencies. The incumbent will interact with employees from the Embassy and other Agencies as well. Job holder must have a good general knowledge of agency correspondence and other applicable office procedures. The incumbent must be able to respond to some questions from VIP visitors and the Front Office regarding Area. Confidentiality is imperative. Must be able to interact with VIP visitors and the Front Office.

Education Requirements:
• A High School Diploma is required.

LANGUAGE PROFICIENCY:
• English Level IV (Fluent) Speaking/Reading/Writing is required.

Experience:
• Two years' experience in Administrative and clerical office experience is required.

Duties
• This is a Full-Time position that reports to various sections throughout the Embassy, providing administrative assistance as needed. As directed by Section Chiefs, duties include administrative functions: i.e, draft correspondence, diplomatic notes and demarches; type reports and cables; prepare briefing books and talking points; answer telephones and screen calls; take accurate messages; meet and escort visitors and work crews; sort and distribute mail; organize and maintain paper and electronic filing systems; schedule and take notes at meetings; schedule appointments; and perform other administrative support functions.
• Works directly under the supervision, direction of the Section Chief and indirectly reports to the Supervisory Human Resources Officer (S/HRO).

SKILLS AND ABILITIES:

• Attention to detail and accuracy is required as well as proficiency in Microsoft Suite to include PowerPoint, Excel, Outlook and in house applications such as MyData and MyServices.
• Ability to prioritize and organize tasks to accomplish the workload.
• Excellent interpersonal and customer service skills are mandatory to develop cooperative working relationships. Could work flexible hours and in different sections at short notice. Requires a TOP SECRET security clearance.
Closing date: 12 May 2022

Education Requirement: No Requirements

Work Hours: 8


Experience in Months: 24

Job application procedure
Use the link(s) below to apply on company website.
• Roving Secretary (Administrative Assistant) - USEFMs Only 


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Job Info
Job Category: Administrative jobs in Kenya
Job Type: Full-time
Deadline of this Job: 12 May 2022
Duty Station: Nairobi
Posted: 09-05-2022
No of Jobs: 1
Start Publishing: 09-05-2022
Stop Publishing (Put date of 2030): 09-05-2065
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