Summary
Date Posted: Thursday, April 07, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
JOB REF HR/6/RMO

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
• N/A
Operational Responsibilities / Tasks
• Manage the records management units in the Authority to ensure that they make available data whenever it is required for easy execution of activities that require data
• Ensure security of information, documents, files and office equipment35
• Supervise of the registry; sorting and classifying documents for filing
• Storage, updating and maintenance of personnel records and file index
• Control the opening of confidential and secret files
• Custody and Maintenance of Authority documents; ensuring security of information and Records in a registry/archive.
• Ensure mails are received, sorted, opened, and dispatched and related registers are maintained
• Plan appropriate office accommodation for records management units to ensure the safe custody of the records
• Ensure that file movement records are updated and maintained
• Ensure receipt and proper dispatch of mails and maintaining related registers are maintained
• Initiate and dispose files, documents and other records in accordance with Government regulations to ensure that the records kept are in line with the set standards and that the obsolete records are disposed of effectively
• Prepare records retention and disposal schedules to be used in the entire commission
• Regular review of file classification and indexing schemes to maintain up to date classification and indexing
• Provide input in the preparation of the Records management Workplans and procurement plan
• Compile performance progress report for easy auditing of records management systems

Job Dimensions:
Financial Responsibility
N/A
Responsibility for Physical Assets
• Office equipment and furniture, data and records
Decision Making / Job Influence
• Makes operational decisions
Working Conditions
• Predominantly works from an office setup

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
• Diploma in either Records Management, Information Science, Information Management, Library science or equivalent qualifications from a recognized Institution plus four (4) years relevant work experience;
OR
• Bachelor’s Degree in any of the following disciplines: Records Management, Information Science, Information Management, Library science or equivalent qualifications from a recognized Institution.

Work Hours: 8

Experience in Months: 48

Level of Education: Associate Degree

Job application procedure
NOTE: Kindly take note of the following revisions to the earlier job advertisement that appeared on the MY GOV Publication dated 5th April, 2022;
• Please note that this job advert closing date has been revised to 25th April, 2022
• The Position of Senior Office Assistant/Messenger has been revised to Grade KNTC 8;
The following Clearances will ONLY be required from successful candidates on offer of job and not at application stage;
• Clearance from Directorate of Criminal Investigations (Good Conduct Certificate);
• Clearance from Ethics and Anti-corruption Commission;
• Clearance from Kenya Revenue Authority (Tax Compliance Certificate);
• Clearance from Higher Educations Loans Board (HELB);

Interested candidates are hereby called upon to apply in confidence to the address below via Post Office or Hand delivery or via the Email recruitment@kntc.co.ke, latest 25th April, 2022. enclosing cover letter, CV with full details of education background, professional qualifications and relevant experience together with copies of testimonials, academic certificates and National Identity card.
MANAGING DIRECTOR
KENYA NATIONAL TRADING CORPORATION
2ND FLOOR, KNTC COMPLEX
OFF NANYUKI ROAD, INDUSTRIAL AREA
PO. BOX 30587 – 00100
NAIROBI

KNTC is an equal opportunity employer and encourages all qualified persons including the Youth, Women, Persons with Disability and Persons from Minority groups to apply. Only successful candidates shall be contacted for interviews and canvassing will lead to automatic disqualification.
KNTC does NOT charge any fee at any stage of recruitment.

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