Summary
Date Posted: Wednesday, March 23, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Kenya Institute for Public Policy Research and Analysis (KIPPRA) is a state corporation established by an Act of parliament – KIPPRA Act No. 15 of 2006, with a primary mandate of providing quality policy advice to the Government of Kenya, and other key stakeholders by conducting policy research and analysis and through capacity building, in order to contribute to the achievements of national long term development objectives. Kenya Institute for Public Policy Research and Analysis invites applications from qualified
candidates for the following position:

Job Title Records Management Officer (One position)
Reference HR/7/RMO/2021/35
Job Grade KIP 6
Basic Salary Scale KES 104,080 – 146,814 per month
Department Records Management
Supervisor Senior Records Management Officer

Position Summary
The position is responsible in supporting the management of records function in the Institute.

Key Responsibilities
Duties and responsibilities will entail: –
(i) Develop, implement and maintain records management systems, procedures and regulations;
(ii) Accommodating, storing, security, and preservation of records;
(iii) Acquainting all members of staff with the Institute’s records keeping systems;
(iv) Conducting records survey and appraisal on an ongoing basis;
(v) Initiating and implement the disposal of records in line with the laid down procedures;
(vi) Advising on correct procedures for creating new records;
(vii)Facilitating in mainstreaming records as a core component in the Institute’s functions;
(viii)Articulating the records management issues to all staff;
(ix) Initiating Reviews of the Records Management Policy;
(x) Participating in the design and implementation of electronic records management systems;
(xi) Evaluating and implement the disposal of records in liaison with the records creating units;
(xii)Implementing a disaster management plan for records;
(xiii) Handling Institute’s correspondences received and dispatched records;
(xiv) Participating in receiving and dispatch of mails; and sorting of documents;
(xv) Filing and marking letters for action;
(xvi) Updating and maintaining up to date file movement records;
(xvii) Receipt and proper dispatch of mails and maintaining related registers;
(xviii) Preparing disposal schedules;
(xix) Initiating appraisal and disposal of files and documents;
(xx) Updating and maintenance of up-to-date file movement records;
(xxi) Ensuring security of files and documents;
(xxii) Ensuring proper handling of documents, pending correspondences and bring-ups;
(xxiii) Updating file index;
(xxiv) Ensuring that accurate and up-to-date records are maintained; and
(xxv) Ensuring that file movement records are updated and maintained.

Qualifications
For appointment to this grade, a candidate must have:
(i) Bachelor’s degree in Records Management, Information Management, Library Science or equivalent qualification from a recognized institution;
(ii) Computer skills in computerized records management; and
(iii) Fulfil the requirements of Chapter six (6) of the Constitution.

Functional Skills, Behavioral Competencies and Attributes:
Functional skills
1. Computing skills;
2. Communication skills; and
3. Supervisory skills.

Behavioral competencies and attributes:
1. Creativity;
2. Innovativeness;
3. Professional Ethics and Values.

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
If you are interested, possess the necessary qualification and experience, kindly send your filled application form; cover letter; curriculum vitae, and certificates quoting the job title and reference as subject matter to the email below, on or before 12 April 2022 by 5:00 pm.
Email address: kipprajobs@josim.co.ke 
Hand-delivered applications should be submitted at Josim Instantaneous Consultium Limited Offices Located at Bazaar Plaza, Moi Avenue, Nairobi Fourth Floor Room No. D2
The public is notified of the following:
1. Detailed job descriptions, requirements, and how to apply are available on the website
https://kippra.or.ke/careers/ 
2. All applications MUST be received on or before 12 April 2022 by 5:00 pm.
3. KIPPRA is an equal opportunity employer. Persons with disability, females, marginalized and minorities are encouraged to apply
4. There are NO fees charged by KIPPRA for any application of these positions
5. Canvassing for any of these positions will result in disqualification of the candidate
6. ONLY shortlisted candidates will be contacted and will be required to avail the following documents during the interview:
a) Original academic certificates
b) Clearance from Higher Education Loans Board
c) Clearance from Criminal Investigation Department
d) Clearance from Ethics and Anti–Corruption Commission
e) Clearance from Kenya Revenue Authority (Tax Compliance Certificate)
f) Evidence of publications where required
g) Recommendation letter (s)
7. For any information or further clarification about the positions advertised kindly contact the following:
Josim Instantaneous Consultium Limited
Telephone: +254784444366
Email address: kipprajobs@josim.co.ke 

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