Vacancy title:
Receptionist

Jobs at:
Kolma Industries Limited

Deadline of this Job:
30th July 2018:

Duty Station:
Nairobi, Kenya

JOB DETAILS:
We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
Main Responsibilities:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, etc
  Qualifications and Requirements:
• Degree in relevant field
• Proven work experience as a Receptionist, Admin assistant, Front Office Representative or similar role
• at least 3 years experience
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

Job application procedure
If you are interested working with us, please submit your application with a detailed curriculum vitae, stating your qualifications and achievements and the names & addresses of three referees, together with copies of your academic and professional certificates and testimonials to the address below by close of business on 30th July 2018:
The General Manager
Kolma Industries Ltd Enterprises Road, Kings Go-Down (No. 5), P.O. Box: 79920 – 00200 , Nairobi.
Email: kolmaindustries@gmail.com 
Only shortlisted applicants will be contacted.