Vacancy title:
QSSK-LGE-PAC-Personal Assistant Corporate
Jobs at:
Q-Sourcing Servtec GroupDeadline of this Job:
14 June 2022
Summary
Date Posted: Wednesday, June 01, 2022 , Base Salary: Not Disclosed
JOB DETAILS:
Job Summary
This position’s main functions are to perform administrative work and provide senior managers with day to day administrative support .The successful candidate will also act as a point of contact between manager and internal/external clients.
Duties and Responsibilities:
• Screen, direct phone calls and distribute correspondence
• Ensure proper operation of department equipment; request maintenance assistance when necessary
• Maintain an orderly and clean work environment
• Verify monthly budget for accuracy; analyse monthly budget and adjusting as necessary: Investigate discrepancies and re-class entries accordingly.
• Bear responsibility and accountability for meeting departmental budget goals
• Exhibit quality by being accurate and thorough while continuously looking for ways to improve and promote quality
• Encourage safety procedures by using equipment and materials properly and report potentially unsafe conditions; oversee departmental adherence to these procedures
• Monitor & Meet with Finance department to discuss monthly bills & outstanding invoices.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by maintaining personal networks; participating in professional organizations.
• Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• General administration – filing and storage of sensitive information i.e. schedule of documents stored in shelves provide general practice area assistance
• Follow up of all company policies, procedures & office systems, including stock & inventory management, shopping management etc.
• Dealing with incoming & outgoing correspondence (email, post, phone calls)
• Organize meetings, events, conferences & trainings
• Producing company documents (meeting minutes, reports, presentations)
• Follow up of enquiries & requests of customers and handling them when appropriate
• Manage & maintain diaries and making appointments
• Follow up of basic HR (staff schedules, absences)
Personal Attributes:
• Initiative
• Planning and organising
• Interpersonal savvy
• Excellent work Standards
• Flexibility
Skills:
• Organisational awareness
• Written Communication (verbal and written)-Able to express ideas clearly, produce documents that have appropriate organisation and structure, correct grammar and language such as report writing, writing minutes, preparing presentations
• Detailed Oriented
• Customer Service Driven
• Problem Solver
• Incorporate feedback and take/give direction well
• Team player with strong communication and presentation skills
Qualifications
• Minimum of a Bachelor’s Degree/Diploma in Business Administration or the related.
• Minimum of 3 years working experience in a similar role.
Work Hours: 8
Experience in Months: 36
Level of Education: Bachelor Degree
Job application procedure
Use the link below to apply.
https://www.linkedin.com/jobs/view/3102072534
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