Summary
Date Posted: Monday, March 28, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
How can you make a difference?
Under the direction of Chief, Digital Centre of Excellence, this position provides general ICT program/project management and administrative support for the range of projects and/or portfolio to ensure their smooth running and implementation. The incumbent prioritizes tasks and organizes work independently based on general direction from the supervisor and carries out a broad range of activities including but not limited to work planning, documentation management, reporting and logistics support. The post has a matrix management to the Operations Specialist in ICTD Valencia, Spain.

Key responsibilities:
Program/Project planning and execution support
• Under the direction of the supervisor, research, analyze, verify, summarize and/or aggregate relevant qualitative and quantitative data. Draft or support development of documents, presentations, reports and proposals on program/project arrangements.
• Coordinate inputs from various stakeholders and follow up on the preparation of updates on activities, reports and reviews.
• In coordination with authorizing officers and project managers ensure the management of project human resources such as consultants, interns
• etc. (drafting of note for records and work/change orders, advertisement, shortlisting, interviews etc.) including third party vendors. Keep abreast of
• the ICT and broader Organizational LTAs portfolio.
• Undertakes duties as directed / requested by the supervisor to support the delivery and implementation of projects, as required.
• Program/Project documentation and reporting support
• Prepares monitoring and reporting information in support of relevant portfolio efforts.
• Draft correspondence/communications/documentation, briefing notes and reports contributing to the achievement of program/project objectives
• Under the direction of supervisor and/or project managers, maintain program/project portfolio document repository, including project team site
Program/Project and office administrative support
• Arranges appointments and maintains supervisor’s calendar; organizes and manages project-related meeting logistics including taking responsibility for finalization of meeting agenda, invitations, etc. Ensure that participants are properly informed and connected to online
• conferences, presentation documents uploaded, recordings are stored, etc. Take and publish meeting minutes, communicate assigned action items.
• Maintain calendar of travels and important events relevant for the Section. Ensure that professional memberships are up-to-date. Help organize events, conference, webinars, etc.
• Provides program/project-relevant work inputs to Admin and Finance Assistant for processing travel, execution of contractual and other transactions, reserving meeting location/conference rooms, monitoring of financial expenditures, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
• During absences and annual leaves back up Admin and Finance Assistant in the same Section, and other Section’s Project Assistant as per schedules agreed with the supervisor.
• Budget administration: maintains and monitors section’s budget plans and expenditures, produces budget status reports, prepares budget transfer requests.

Education:
• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Required Experience:
• A minimum of 6 years of progressively responsible administrative or clerical work experience.
• In-depth knowledge of working with an ERP system.
• Knowledge of integrated management information systems.
• Training and experience using Microsoft Suite: Word, Excel, PowerPoint, Sharepoint etc.

Required Skills and Abilities:
• Ability to organize, plan and prioritize.
• High sense of confidentiality, initiative, and good judgment.
• Ability to work effectively with people of different national and cultural background.
• Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff.

Desirable:
• Knowledge of UN/UNICEF organizational structure, administrative and ICT policies and procedures is an asset.

Language Requirements:
• Fluency in English is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Spanish, Russian) is desirable.

Work Hours: 8

Experience in Months: 72

Level of Education: Associate Degree

Job application procedure
Use the link below to apply.
https://jobs.unicef.org/cw/en-us/job/549566/project-associate-g6-ft-119603-ictd-digital-centre-of-excellence-nairobi-kenya-open-to-kenyan-nationals-only

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