Summary
Date Posted: Friday, May 13, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Overview
Duties and Responsibilities
Summary of key functions:
• Support programme implementation, including research, data collection and support of other project activities as required
• Support field staff in administrative and logistic matters,
Duties and Responsibilities:
• Support preparation and tracking of all partnership agreements and contracts and maintain data to track contracts, and agreements of cooperation;
• Prepare and/or review terms of reference and all contractual documentation for consultants and implementing partners;
• Prepare documents for drawing up Agreements of Cooperation and other legal instruments applicable in the implementation of programme activities;
• Review interim and final narrative and financial reports submitted by project partners and identify missing documentation and support documents;
• Organize all logistical and procurement services (travel, transportation, accommodation, and other relevant bookings);
• Support other administrative and financial tasks and coordinate as appropriate with other UN-Habitat staff and departments;
• Assist in procurement processes, working in collaboration with relevant stakeholders in Nairobi and Somalia, and maintain data for the tracking of procurement processes;
• Organize project activities and meetings in Nairobi and Somalia as required and in close cooperation with project staff and counterparts;
• Organise training workshops and meetings in Nairobi including liaison with training providers and participants, organising contracts, conducting site visits, and assisting with writing/analysing training reports;
• File contract documents, reports, etc;
• Assist in preparation and organisation of consignments, parcels and shipments;
• Support the communication strategy and maintain effective communication amongst relevant stakeholders (disseminating important and relevant information as required);
• Undertake any other duties and responsibilities which are within the incumbent’s expertise and experience and related to the Programme.

Core Competencies:
• Professionalism: Knowledge and experience in project logistics and administration, basic office management, communication and public relations, including familiarisation with key software and communication tools.
• Planning and Organization: Ability to work under pressure, establish priorities and plan, develop clear goals that are consistent with agreed strategies, and use time efficiently.
• Communication: Excellent written communication skills in Somali and English, with the ability to articulate ideas in a clear and articulate manner; the ability to prepare and edit a variety of documents, reports and briefs.
• Team Player: Able to motivate and work in harmony with field staff, partners and stakeholders; strong sense of initiative; and willingness towards long working days if needed
• Proactive: Results oriented; independent; and able to identify and carry out duties and responsibilities with minimum supervision
Functional Competencies: Takes ownership of responsibilities:
• Recognizes potential road blocks to completing tasks and seeks guidance from supervisors to address issues.
• Based on formal and informal feedback received, takes action to address areas for growth and improvement
Meets goals and timelines for delivery of products or services:
• Embraces expanded responsibilities and challenges self to excel
• Accepts responsibility for the outcomes of own work
• Seeks to deepen awareness of organizational policies and procedures and how to interpret directives and requests, in consultation with supervisors and colleagues

Required Skills and Experience
Education:
• Secondary Education with a combination of five (5) years of relevant experience is required.
• A first level university degree with a combination of two (2) years of relevant experience would be desirable, but it is not a requirement.
Experience:
• A minimum of five (5) years with secondary education OR two (2) years with a bachelors degree of relevant experience in programme or project administration, conference management, travel logistics, and technical cooperation or other related discipline is required.
• Experience with an ERP (Enterprise Resources Planning Software) system is required
• Working experience with SAP (System, Applications & Products)/Umoja in data processing, in particular, in the area of travel is desirable
Language Requirements:
• Fluency in English and national language of the duty station.
Deadline: 23rd May 2022


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Use the link(s) below to apply on company website.
• Programme Support Assistant - Habitat

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